Monday, December 29, 2014

Auditor (Promotional)

Promotional

Recruitment #13-0143-02

Introduction

THIS IS A NEW PROMOTIONAL ASSEMBLED EXAMINATION

 YOU MUST BE AN ALAMEDA COUNTY EMPLOYEE TO APPLY

Current employment and completion by (November 8, 2013), of the equivalent of six months of continuous service following a regular appointment in the Alameda County classified service is required (non-classified includes the District Attorney’s Office, the Medical Center, and the Superior Court).  A regular appointment does not include provisional, TAP (Temporary Assignment Pool), or STEP-UP appointments.  


The Alameda County Auditor-Controller Agency is offering an exciting entry-level career opportunity as an Auditor. The Alameda County Auditor-Controller Agency is a general government agency which provides direct services to County residents as well as administrative and operational support to County departments.  The department has approximately 200 full-time employees and an estimated budget of $29.5 million.  The Agency develops and maintains the County’s accounting, payroll, audit, tax analysis, budget and grants, contract compliance and cost plan systems and procedures.  The Central Collections Department collects receivables mandated by State and federal laws and regulations.  The Office of the Clerk-Recorder provides for the recording of all recordable documents and maps, collection and distribution of fees and taxes from recording documents and maintenance of the vital statistics register.

For more information about the Alameda County Auditor-Controller Agency, please visit the departmental website.  

The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended.

Supplemental Questionnaire:  A properly completed Supplemental Questionnaire must be submitted with each application.  Applications and Supplemental Questionnaires must be in submitted on-line by 5:00 p.m. on the Last Day for Filing. Failure to adequately complete or fail to submit the Supplemental Questionnaire will result in disqualification.

DESCRIPTION

THE POSITION

Under general direction, performs varied professional auditing, accounting and/or compliance assignments; records financial transactions and reports related information in compliance with Generally Accepted Accounting Principles (GAAP) and County policies and procedures; conducts audits in compliance with Generally Accepted Government Auditing Standards (GAGAS); reviews accounting methods and practices of County departments, Special Districts and County contractors; prepares financial, accounting and analytical reports; and performs related work as required.

THE DISTINGUISHING FEATURES

This class is located in the Auditor-Controller Agency and is the entry class into the professional auditor series. Incumbents in this class perform professional auditing, accounting and/or compliance work relating to the County and its operations. Auditor is flexibly staffed to Senior Auditor with flexible staffing promotions made according to policies and procedures approved by the Human Resource Services Department. The Auditor class consists of incumbents initially working under close direction while performing auditing, compliance or professional technical governmental accounting functions within the Auditor Agency. After gaining experience and demonstrating proficiency which meet the qualifications of the Senior Auditor level, incumbents are eligible to promote to the higher level. Incumbents at the Auditor level are expected to develop the knowledge, skills and abilities needed in order to perform the full range of professional auditor tasks with minimal assistance or supervision. This class is distinguished from the Senior Auditor class which handles the more complex auditing assignments and may lead audit teams or be given lead responsibilities for paraprofessional and clerical staff in the Auditor-Controller Agency.

For a detailed listing of the duties and essential competency requirements for this position, please see the complete job description for Auditor.

MINIMUM QUALIFICATIONS

These are minimum professional requirements for the position of Auditor:

EITHER PATTERN I

Possession of a bachelor's degree from an accredited college or university (180 quarter units or 120 semester units). Concentration in accounting, business administration, finance or closely related field is desired.

 OR PATTERN II

The equivalent of four years recent full-time experience in a professional position involving the exercise of auditing or accounting duties or closely related field.

OR PATTERN III

Any combination of education from an accredited college or university and relevant experience as described above in patterns I and II.

AND

Promotional Requirement:  Current employment and completion by (November 8, 2013), of the equivalent of six months of continuous service following a regular appointment in the Alameda County classified service (non-classified includes the District Attorney’s Office, the Medical Center, and the Superior Court).  A regular appointment does not include provisional, TAP (Temporary Assignment Pool), or STEP-UP appointments.

License:  Some positions within this class may require the possession of a valid California Motor Vehicle Operator's License.

Certificate: Possession of one or more of the following certifications is desirable:

  • Active Certified Public Accountant (CPA) issued by California Board of Accountancy or other state’s equivalent
  • Active Chartered Financial Analyst (CFA)
  • Active Certified Internal Auditor (CIA) issued by the Institute of Internal Auditors
  • Certified Payroll Professional (CPP) issued by the American Payroll Association
  • Fundamental Payroll Professional (FCP) issued by the American Payroll Association 

Special Requirements:  Employees may be required to provide their own means of transportation to and from work assignments.

KNOWLEDGE AND SKILLS

The most suitably qualified candidates will possess the following competencies:

Knowledge of:

  • Generally Accepted Accounting Principles (GAAP), including theory, terminology and methods of application to a wide variety of accounting transactions and problems, including governmental accounting
  • Generally Accepted Government Auditing Standards (GAGAS), including theory and practices for commercial and governmental agencies
  • Technical and statistical report writing and formatting
  • Methods of preparing, evaluating and interpreting financial statements and transactions
  • Principles of implementing and maintaining internal controls
  • Computer applications related to the work, including advanced computer spreadsheet, word processing, electronic work paper and financial management, payroll and accounting systems
  • Analytical tools including triangulation of data, statistical analysis, etc.
  • Applicable laws, ordinances, regulations and court decisions governing financial operations of a County and its departments
  • Project management techniques and systems
  • English language (including spelling, vocabulary, sentence and paragraph structure) to prepare grammatically correct reports, letters and other written communications

Ability to:

  • Properly apply GAAP in recording financial transactions and reporting financial results, and GAGAS in conducting audits
  • Accurately record financial transactions, compile financial and operational reports
  • Effectively assist in the audit of agencies, departments, functions, internal documents, and reports
  • Review, analyze, balance, interpret and reconcile financial reports and transactions; make recommendations as necessary
  • Identify deficiencies in fiscal controls or noncompliance with established accounting policies and procedures and applicable laws and regulations; recommend modifications to enhance internal controls
  • Analyze, evaluate and summarize simple to complex financial and statistical data and prepare recommendations; translate financial accounting information into a cohesive and comprehensive profile for an organization
  • Use electronic work papers to document, organize and support results that meet audit objectives in accordance with professional audit standards and industry practices; maintain accurate and complete records and files
  • Effectively prioritize work and resources in order to meet deadlines and plan work for maximum productivity
  • Communicate effectively both orally and in writing technical, financial and statistical accounting information, reports and correspondence to clients and the general public
  • Establish and maintain effective working relationships with co-workers, representatives from other governmental entities, departments/agencies and the public
  • Work independently, as well as in a team
  • Verbally express ideas, concepts or recommendations concerning job assignments with other staff, agencies and the public; facilitate productive communication by using tact and diplomacy
  • Be proactive in analyzing issues and developing solutions to improve processes and procedures
  • Read and understand technical accounting information
  • Adapt to changing work situations
  • Exercise sound decision making, judgment, initiative
  • Utilize advanced computer systems and applications; including financial management, audit, electronic work paper and accounting software

EXAMINATION COMPONENTS

Alameda County utilizes a Civil Service Selection System founded on merit.  Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position.  Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position.  Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. 

Applications will be screened according to the minimum qualifications and supplemental questions outlined in this posting. The most qualified candidates will be invited to participate in the selection process. Meeting the minimum qualifications for the position does not guarantee advancement to the interview process; only the most suitably and best qualified candidates will be invited to participate.

Alameda County utilizes a panel of subject matter experts to evaluate candidates’ job related competencies and suitability for the position. The primary objectives of this process are to: acquaint interviewer and candidate; learn more about the candidate’s background and experience as it relates to the job; and help the candidate understand the position and organization.  Most interview panels will be comprised of subject matter experts within the organization, which may include supervisors and managers from the hiring department; other interviews may be comprised of experts from outside of the organization.  In cases where the hiring manager participates in the interview process, the department may choose to hire directly from the established eligible list and may choose not to have additional departmental interviews.

To learn more about our recruitment and selection process, please visit the "What You Need To Know" section of our website: www.acgov.org/hrs.

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS

Selection Plan

Applicants will be informed with reasonable notice in advance of any examination process which will require their attendance. 

The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE SELECTION PLAN

  • Deadline for Filing: November 8, 2013 at 5:00 pm
  • Application & Supplemental Questionnaire Screening Completed By:  November 12, 2013
  • Panel Interviews: Tentatively scheduled for November 18-19, 2013

*Please note that the panel interview will be weighted as 100% of the candidates' final examination score and may contain situational and/or assessment exercises.

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues.  To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues.

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Welfare Benefits

  • Medical – HMO & PPO Insurance
  • Dental – PPO & DHMO Insurance  
  • Vision
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage) 
  • County Allowance
  • Health Flexible Spending Account
  • Dependent Care Flexible Spending Account
  • Accident, Critical Illness & Hospital Indemnity
  • Long Term Care Insurance
  • Employee Assistance Program

For your Financial Future

  • Short-term Disability Insurance
  • Long-Term Disability Insurance
  • Retirement Plan – (Defined Benefit Pension Plan)
  • Deferred Compensation Plan

For your Work/Life Balance

  • 11 paid holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Group Auto/Home
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email.  Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use.  If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you.  All email notices that will be sent to you will also be kept in your personal online application account.  You  will be able to view all of your notices in your online application account by clicking on the “My applications” button on the Current Job Openings page.

Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied.  The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.    

NOTE: All notices are generated through an automated email notification system.  Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox.  If you have questions please go to our website at www.acgov.org/hrs.  You may also contact the Human Resources Analyst listed on the bulletin.


For any questions pertaining to this recruitment, please contact Sabrina Amador, Decentralized Exam Coordinator, Auditor-Controller's Office directly at 510-272-6527.


Robin Young, Human Resources Analyst II

Human Resource Services, County of Alameda

510-272-6393