3634 Librarian III

Recruitment #PBT-3634-060006


Announcement amended on 03/15/2013 to reflect new final filing date. Filing date extended in order to accept a sufficient number of qualified applications. Receipt of applications will close at 11:59 pm on Friday, March 22, 2013. Applicants who already applied do not need to reapply.

Clerically Amended on 03/13/2013 Due to Change in "Nature of Work" Section and Verification Requirements 

3634 Librarian III

Submit Verification (Proof) of Education and Experience at Time of Filing Application

Failure to Submit the Required Verification Will Result In the Rejection of Your Application

Under general direction, the 3634 Librarian III is responsible for managing complex or multiple operations or programs. The essential functions of the classification include: managing and supervising operations through responsibility for coordination with other staff, written reports, physical maintenance, security, staffing, budgeting, responding to emergency situations and participating fully and with confidentiality in an administrative capacity; planning, coordinating, assigning and supervising, through subordinate supervisors, the work of library staff; providing direction, completing evaluations, reviewing activities, assisting staff, providing and coordinating training and making recommendations; providing information and direction on the use of print, non-print, and electronic resources; interpreting library policy, responding to inquiries, suggestions and concerns and recommending and implementing new procedures, guidelines or policies; managing, supervising and performing reference work; managing and supervising the planning, coordination and presentation of programing, training and exhibits; making presentations and consulting to promote the use of and interest in the public library system; coordinating and overseeing the selection, acquisition, cataloging, processing and presentation of library materials; contributes to policy formulation and implementation; implementing library systems/programs and provides management for change; overseeing the management of collections; managing and promoting the development of positive community relations; overseeing, preparing and managing budgets, reviewing expenditures and making recommendations; conducting business with vendors on contracts and purchase orders; communicating orally and in writing, in a clear and concise manner; and other related duties as required.

Minimum Qualifications

1. Possession of a Master's Degree in Library and Information Studies (MLS/MLIS) from a college or university accredited by the American Library Association (verification/proof of education is required at time of filing application); AND

2. Four (4) years of experience as a professional librarian, including at least two (2) years supervising other professional librarians (verification/proof of experience is required at time of filing application).

Nature of Work:

Special Requirements:

Some positions in this class are subject to irregular work schedules and may require evening and/or weekend work; and require constant public contact. Position in this classification may be required to work at various locations within the Library system.


1. Some positions in this class may require possession of bilingual skills. Eligibles who do not possess the designated bilingual skills will not be appointed to bilingual positions. A language proficiency test may be administered prior to appointment to these positions.

2. Some positions in this class are subject to irregular work schedules, which may involve evening and weekend work.

How To Apply

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfpl.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the exam analyst, Amber Lytle, by telephone at 415-557-4880, or by email at Amber.Lytle@sfgov.org.


Applicants are required to submit verification of qualifying education and experience prior to the filing deadline**. Verification should be attached to the application. Please use the "Upload Resume" link to attach verification documents to your application. Alternatively, you can email the documents to the exam analyst at Amber.Lytle@sfgov.org.

Qualifying education must be verified by copy of diploma showing major or transcripts showing coursework completed. Verification of qualifying experience must be on the employer’s letterhead, show the applicant’s name, dates of service, job title(s), duties actually performed for each position, and must be signed by the employer. Qualifying experience may be verified by performance evaluations showing duties performed.  City and County employees will receive credit for the duties of the class to which appointed.  Credit for experience obtained outside of the employee's class will only be allowed if recorded in accordance with the provisions of Civil Service Commission Rules.  Applicants who cannot obtain the required verification may request a waiver of the verification requirement by submitting a separate signed statement by the final filing date, explaining the reason for the request.  Waiver requests will not automatically be granted but will be considered on a case-by-case basis.  Failure to provide either the required verification or a request for waiver will result in rejection of application.

**Verification of library experience gained by employees working for the San Francisco Public Library will be automatically verified by a review of the Human Resources Information System data. If you are employed by the San Francisco Public Library, you do not need to submit experience verification, however, if you have other qualifying experience from another library that you are using to meet the minimum qualifications, you do need to submit verification documents to support the outside work experience. In addition, current San Francisco Public Library employees are not required to submit verification of education.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Selection Plan

Supplemental Questionnaire Evaluation (Weight: 60%): Candidates will be prompted to complete a Supplemental Questionnaire as part of the online employment application. The Supplemental Questionnaire Evaluation is designed to measure knowledge, skills and/or abilities in job-related areas which may include but not be limited to: knowledge of automated information systems used by libraries; knowledge of general and specialized reference tools, electronic, print, and non-print; knowledge of functional areas within the library including the basic understanding and interrelation of different areas in library work; ability to plan, develop, implement and evaluate library operations and services, utilize resources, prepare and manage budgets, and oversee the operation of functional units; ability to motivate, train and direct supervisors and staff, evaluate performance, and develop and follow through on corrective actions; ability to assess community needs and evaluate, plan and develop library programs and services; ability to analyze reference needs and provide appropriate referral and resources for library users; ability to develop and implement policies, and establish and monitor budgets and objectives; ability to coordinate, assign, review and evaluate the work of subordinate supervisors and staff; ability to organize and promote library programs and services, and other functions; ability to promote, establish and maintain effective working relationships; ability to listen and effectively elicit information; ability to verbally provide and exchange information and express ideas about library programs and services; ability to prepare and conduct presentations; ability to prepare reports including statistical data, memos, program publicity, letters and emails; ability to use technology to create, access, and manipulate electronic information and documents.

Management Test Battery (Weight: 40%): Candidates will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but not be limited to: Problem Solving; Leadership; Decision Making; Interpersonal skill; Human Resources Management; Team Building; Communication; Conflict Management and Process Improvement. For more information about this Management Test (and a suggested reading list) please visit: http://www.sfdhr.org/index.aspx?page=343. Please note: this examination is only held in San Francisco. A passing score must be achieved on the Management Test Battery to continue in the selection process.

This is a standardized examination and, therefore, test questions and answers are not available for public inspection or review.

Scores attained on the Management Test Battery will be valid and "banked" for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take the Management Test Battery. The Management Test Battery may be used for many other classes; therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the selection process for the future announcement is held within one year of the date of this examination and it includes the Management Test Battery, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the Management Test Battery. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the Management Test Battery is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

Note: Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.

Candidates must achieve a passing score on the written exam in order to be ranked on the eligible list.

Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


Eligible List:

The eligible list resulting from this examination is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of 12 months, and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see http://www.sfdhr.org/Modules/ShowDocument.aspx?documentID=13693. Search that document by title or job code to see which departments use the classification.


The certification rule for the eligible list resulting from this examination will be Rule of Ten Scores. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.


Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities

Information regarding requests for Veterans Preference can be found at: http://www.sfdhr.org/index.aspx?page=20#veteranspreference

Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director.

Requests for an alternate test date may be considered in limited circumstances and must be submitted to the analyst listed in this announcement within five (5) calendar days of the announcement of the test date.

Seniority Credit in Promotional Exams:

Information regarding seniority credit can be found at: http://www.sfdhr.org/index.aspx?page=20#senioritycredit

General Information concerning City and County of San Francisco Employment Policies and Procedures:

Important Employment Information for the City and County of San Francisco can be obtained at http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:

Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:

All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Terms of Announcement:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Exam Type: Combined, Promotive and Entrance
Issued: March 4, 2013; Clerically Amended March 13, 2013 & March 15, 2013
Micki Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: PBT-3634-060006


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, typically a 7.5% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

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