This is the supplemental questionnaire for the classification of Administrative and Fiscal Operations Manager. Part I will not be scored or used for determining minimum qualifications but is provided for the applicant to review prior to completing the questionnaire and may also be used when determining assignment. Part II will be scored based on your checked responses. Narratives provided by applicants describing training and/or experience will not be scored but will be available to the hiring authority and may be utilized for interview and selection determinations. Part III is unscored and will be used to determine which departments you would like to be considered for interviews.
By continuing in this examination process, you are certifying that all information provided is the supplemental questionnaire is true to the best of your knowledge.
If selected for interview, you may be required to display and respond to questions to validate your responses to this exam.
I have read and understand the above instructions.
Part I: Minimum Qualifications- Not Scored
This section will not be scored but may assist with determining how the applicant reports meeting the minimum qualifications for this position.
1
Do you possess at least five years of increasingly responsible administrative work experience in budgeting, accounting, fiscal control and analysis, or comparable fields, two years of which is preferred in assigned or related area, and one year of which must have been in a supervisory capacity?
Yes
No
2
Do you possess the equivalent to a Bachelor’s degree from an accredited college or university with major course work in public or business administration, government, accounting, finance, or a related field?
Yes
No
Applicants who reported a “No” response to any of the above are encouraged to review the minimum qualifications for this classification prior to proceeding.
Part II: Relevant Knowledge and Experience – Scored Examination
This section of the supplemental questionnaire is the Civil Service examination for this position. This supplemental questionnaire will be scored based on your checked responses below. Narratives provided by applicants describing training and/or experience will not be scored, but will be available to the hiring authority and may be utilized for interview and selection determination. Scores received from this section will determine applicant ranking and placement on the eligible list.
For the items in this section, please indicate your level of training and experience and then provide a brief description of your related experience in the space provided.
Resumes, letters, and other materials will not be evaluated nor considered as responses to the items in this supplemental questionnaire. In addition, responses to this questionnaire will not be used for determining minimum qualifications for this position.
1
Do you have experience planning, directing, and managing multiple and complex budgetary operational services functions by and responsible to multiple funding agencies and/or revenue sources as well as the County organization?
No Experience
Less than 2 years' experience
2 to 3 years of experience
4 to 5 years of experience
6 to 9 years of experience
10 or more than 10 years of experience
If you indicated any experience, please briefly describe.
2
Do you have experience directing, coordinating and/or participating in the performance of designated administrative services for assigned agency or department, which may include grant management, contract administration, information technology support, facilities management, human resources liaison, and/or other office management?
No Experience
Less than 2 years' experience
2 to 3 years of experience
4 to 5 years of experience
6 to 9 years of experience
10 or more than 10 years of experience
If you indicated any experience, please briefly describe.
3
Do you have experience managing, directing, evaluating, monitoring, and support to professional, technical, and clerical staff within assigned area(s) of responsibility?
No Experience
Less than 2 years' experience
2 to 3 years of experience
4 to 5 years of experience
6 to 9 years of experience
10 or more than 10 years of experience
If you indicated any experience, please briefly describe.
4
Do you have experience directing, managing, and participating in the preparation of multiple and complex budgets?
No Experience
Less than 2 years' experience
2 to 3 years of experience
4 to 5 years of experience
6 to 9 years of experience
10 or more than 10 years of experience
If you indicated any experience, please briefly describe.
5
Do you have experience collecting and analyzing data in the support of effective forecasting and/or projecting of revenues and expenditures?
No Experience
Less than 2 years' experience
2 to 3 years of experience
4 to 5 years of experience
6 to 9 years of experience
10 or more than 10 years of experience
6
Do you have experience developing justifications for budgetary recommendations?
No Experience
Less than 2 years' experience
2 to 3 years of experience
4 to 5 years of experience
6 to 9 years of experience
10 or more than 10 years of experience
7
Do you have experience reviewing and monitoring the financial activities of assigned agency or department/divisions budgets?
No Experience
Less than 2 years' experience
2 to 3 years of experience
4 to 5 years of experience
6 to 9 years of experience
10 or more than 10 years of experience
8
Do you have experience with overseeing and approving the preparation of journal entries, adjusting revenue and expenditures or general ledger accounts as necessary?
No Experience
Less than 2 years' experience
2 to 3 years of experience
4 to 5 years of experience
6 to 9 years of experience
10 or more than 10 years of experience
9
Do you have experience planning, managing, and participating in the development and implementation of operational/administrative policies, procedures, and systems related to assigned activities?
No Experience
Less than 2 years' experience
2 to 3 years of experience
4 to 5 years of experience
6 to 9 years of experience
10 or more than 10 years of experience
10
Do you have experience directing, overseeing, and coordinating fiscal activities with the appropriate state and federal agencies/funding sources, the State Controller’s Office, the County Executive Office, and other County departments/divisions as appropriate?
No Experience
Less than 2 years' experience
2 to 3 years of experience
4 to 5 years of experience
6 to 9 years of experience
10 or more than 10 years of experience
11
Do you have experience with performance management efforts with assigned staff?
No Experience
Less than 2 years' experience
2 to 3 years of experience
4 to 5 years of experience
6 to 9 years of experience
10 or more than 10 years of experience
12
Do you have experience giving presentations to a variety of Boards and/or committees?
No Experience
Less than 2 years' experience
2 to 3 years of experience
4 to 5 years of experience
6 to 9 years of experience
10 or more than 10 years of experience
13
Do you have experience overseeing annual audits from State Controller’s Office, or the Auditor Controller’s Office, or preparing for an annual audit of financial statements for the purpose of producing a CAFR?
No Experience
Less than 2 years' experience
2 to 3 years of experience
4 to 5 years of experience
6 to 9 years of experience
10 or more than 10 years of experience
14
Do you have experience analyzing expenditures in order to develop a charge rate to bill for services that would recover revenue and balance an internal service budget?
No Experience
Less than 2 years' experience
2 to 3 years of experience
4 to 5 years of experience
6 to 9 years of experience
10 or more than 10 years of experience
If you indicated any experience, please briefly describe.
15
Are you proficient with any of the following software applications? If selected for interview, candidates may be required to display and respond to questions to validate your responses to this exam. Check all that apply.
MS Excel
MS Word
MS Outlook
MS Access
PAS
Standalone Accounts Receivable Software
I am not proficient with any of the above software applications.
Part III: Department Assignments
This section will be used as sorting criteria when certifying lists to requesting departments. Please mark YES or NO to specify the departments for which you would like to be considered for interviews.
Thank you for completing the examination portion of the application process. We encourage applicants to review their answers for accuracy prior to submitting.
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Be sure to select the "Submit" button once the application has been completed. You will receive confirmation that the application has been submitted.
A notice of your status will be sent to you after the posted final filing date.
