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Information Technology Supervisor

Recruitment #2017-19864-04

Salary:$46.52 - $56.56/hour; $8,063.47 - $9,803.73/month; $96,761.60 - $117,644.80/year
Department:County Clerk Recorder
Job Type: Open
Date Opened:7/28/2017 8:00:00 AM
Filing Deadline:8/18/2017 5:00:00 PM
Employment Type: Permanent/Full Time (40 hrs/week)
Work Location: Auburn Area (Applegate, Auburn, Colfax, Foresthill, Meadow Vista, Penryn)
HR Analyst: Laura Carucci

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INTRODUCTION

This is an extraordinary career opportunity to join a progressive and innovative County located in scenic Northern California.  Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, westward through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play and learn.   For more information about Placer County, please visit www.placer.ca.gov.

The mission of the Placer County Clerk-Recorder-Elections Office is to provide courteous, timely and professional recording and elections services to the citizens, businesses and public agencies of the county with the utmost integrity, transparency, consistency, fairness, legal compliance and cost effectiveness, using both the trained and committed staff of the department and technology to advance operations.

POSITION INFORMATION

The Clerk-Recorder-Elections Office is currently recruiting for an IT Supervisor. The IT Supervisor oversees all IT work and IT staff working to support the Clerk, Recorder and Elections divisions. Staff scheduling, team building, leadership, and project management are integral parts of this position. Duties include server, workstation and printer installation, configuration and maintenance, Active Directory configuration and support, Microsoft SQL Server and MYSQL database maintenance and other network related troubleshooting and support. Additionally, this position supports election activities include voting equipment programming, testing and maintenance, as well as vote tabulation system configuration and testing.

To learn more about the Elections Division click HERE.

To learn more about the Clerk-Recorder Divisions click HERE.

DEFINITION

Plans, organizes, directs, evaluates and supervises the activities of a group of professional and/or para-professional and technical information technology (IT) staff in one or more of the following technology disciplines: Application Development and Support, Business Systems, Network & Telecommunications, Database, Platform Technologies, and/or Technical Support duties that involve monitoring, installing, configuring and upgrading, modifying, troubleshooting, and repairing hardware, software and peripheral problems and supporting end users; or other technology area performing professional applications development and support, network support, information technology analysis/administration, and/or other related information technology analytical duties; performs the most complex work assigned to the classification series; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

This is a full, first-line supervisory-level class where incumbents work under general direction and broad policies wherein the preponderant responsibility assigned to positions is to directly supervise the operations and staff within an information technology work unit in addition to performing professional information technology work.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from an assigned manager.

Exercises direct supervision over assigned professional, para-professional, and/or technical personnel. In addition, may exercise supervision over assigned clerical/administrative personnel.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

  • Supervises a group of technology employees within an assigned technology work unit; selects and directs staff; plans, prioritizes, schedules, assigns and evaluates work; procures and provides resources to staff as needed; monitors and evaluates staff performance and quality of work; initiates informal and formal disciplinary actions as necessary.
  • Recommends goals and objectives for assigned information technology operations and directs their implementation; establishes schedules and methods for assigned program area; develops and implements policies and procedures. Determines staffing needs for assigned work units/operational areas in order to achieve goals and objectives.
  • Evaluates operations and activities of assigned unit/operational area and recommends improvements and modifications. Prepares various reports on operations and activities.
  • Assumes responsibility for staff development and training; identifies individual training needs and works to ensure those needs are met.
  • Builds and maintains positive working relationships with co-workers, other County employees, and the public using principles of effective customer service.
  • Reviews and approves programming, systems development and systems enhancement plans, work orders, consultant and related bills and purchase orders; prepares and monitors consultant agreements, reviews new and proposed laws, regulations, codes, methods, materials and techniques for application to projects; develops and implements procedures, standards and systems.
  • Performs a variety of complex applications, network and/or professional technology troubleshooting and analysis duties as a working supervisor. Assists in solving problems regarding networking, telecommunications, operating, communications, business process analysis, and application systems.
  • Assists in preparing, administering and monitoring unit or project budgets; tracks and monitors expenses for assigned areas; researches costs for new hardware, software and other items and prepares reports and recommendations.
  • Works with management, assigned staff, other County departments, regional partners, and/or vendors to ensure the best use of technology to support the mission of the unit and department.
  • Designs, directs and oversees work unit quality assurance activities and coordinates resolution of complex and technical problems and system changes that affect the work of the unit. Develops, administers, and maintains County or department standards for computer, telecommunications, server, and network hardware and software.
  • Manages complex technology projects requiring the support of multiple diverse staff and the procurement/utilization of specialized resources; determines and develops cost benefit analyses for project justifications; identifies the budget and resources needed to conduct the work; manages and monitors budget dollars and staff; evaluates risk options; ensures project compliance with County and department procedures or protocols, budgetary constraints and staff/resource utilization; monitors and manages vendor performance to ensure compliance with County standards and specifications; interfaces with clients to define project scope and review project activities, recommendations and outcomes; designs and directs project testing and quality assurance processes.
  • Determines and develops cost benefit analyses for project justifications; identifies the budget and resources needed to conduct the work; manages and monitors budget dollars and staff; evaluates risk options; ensures project compliance with County and department procedures or protocols, budgetary constraints and staff/resource utilization.
  • Prepares reports, correspondence and other documents; participates on committees and task forces; attends meetings, conferences and training sessions.
  • Provides emergency response capability for computer service on a 7-day, 24 hour basis.
  • Provides technical and functional supervision of contractors/vendors.
  • Performs other related duties as assigned. 

MINIMUM QUALIFICATIONS

Experience and Training
Any combination of experience and training that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the required knowledge and abilities would be:

Experience:
Three (3) years of advanced journey level professional information technology experience comparable to Information Technology Analyst Senior or five (5) years of relevant journey level professional experience comparable to Information Technology Analyst II with Placer County or equivalent experience performing development and analysis in a comparable complex information systems environment, including project management experience. Prior lead or supervisory experience is desirable.

Training: 
Equivalent to the completion of a Bachelor’s degree from an accredited college or university with major coursework in computer science, information systems or a closely related field. Additional relevant technical experience that demonstrates the ability to perform analytical duties in assigned technology area may substitute for the required education on a year for year basis. Possession of one or more approved information technology certificates and/or completion of other approved technology-related training may substitute for all or part of the above-required education.

Special Requirement: Depending upon assignment, demonstrated technical competency and/or certification pertaining to the information technology used by the appointing department may be required.

 License or Certificate:

  • May need to possess a valid driver’s license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

  • General operations, services, concepts, terms and activities common to a comprehensive, state-of-the-art information systems program.
  • Principles and practices of public administration; including, budgeting, staff development, customer service and human resource management.
  • Principles and practices of supervision, training, and performance management.
  • Principles and practices of effective team building, team leadership, and conflict resolution.
  • Computer hardware and software systems similar to those being used by Placer County, including business applications, operating systems, and network systems.
  • Advanced project management principles and techniques.
  • Principles, methods and techniques used in designing, developing, testing and implementing and managing information technology solutions.
  • Advanced methods and techniques of evaluating business need requirements to provide technology solutions.
  • Operational characteristics of local and wide area network systems.
  • Operational characteristics of communication systems, equipment and devices.
  • Information security systems and methodologies.
  • Principles and methods of troubleshooting computer hardware, software and network problems.
  • Methods and techniques of developing and presenting technical documentation and training materials.

Ability to:

  • Organize, implement, direct and supervise the work of subordinate employees who perform professional information technology work.
  • Provide a highly advanced level of professional support in assigned technology systems area(s).
  • Train and motivate staff.
  • Evaluate and resolve a broad range of problems utilizing limited resources.
  • On a continuous basis, analyze technical and business operations, reports and special projects; identify and interpret technical and numerical information; identify problems and/or areas of improvement, recommend solutions such as new or revised operational and technical policy and procedures, and make effective decisions in a timely manner.
  • Develop work plans and methods to ensure that assigned work areas are functioning in the most effective and efficient manner.
  • Prepare and maintain comprehensive procedures manuals and documentation, technical reports, and correspondence.
  • Assist with development and administration of the budget for the assigned unit.
  • Coordinate and manage a variety of information technology tasks and projects.
  • Gather and evaluate information in order to reason logically, draw valid conclusions, take appropriate actions and/or make appropriate recommendations.
  • Communicate technical information to a wide variety of users.
  • Interpret and apply complex and technical information pertaining to computer and network systems.
  • Adapt quickly to changes in policies, procedures, assignments and work locations.
  • Communicate effectively, both verbally and in writing.
  • Establish and maintain effective working relationships with those encountered during the course of the work.
  • Maintain the confidentiality of information.
  • Analyze and prepare technical reports.
  • Provide on-call service during off hours, evenings, weekends, and holidays.
  • Mobility–frequent standing or sitting for extended periods; frequent walking; occasional pushing/pulling, bending, kneeling, squatting and crawling. Lifting–occasional lifting up to 20 pounds. Vision–constant use of good overall vision for reading/close up work; frequent use of color perception and eye/hand coordination; occasional use of depth perception and peripheral vision. Dexterity–frequent repetitive motion from writing and using a computer keyboard; frequent grasping, holding and reaching. Hearing/Talking-frequent hearing/talking to others on the telephone and in person.

WORKING CONDITIONS

Work is typically performed in an indoor office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances; position occasionally requires travel to other locations. Work environments may include noise, dust, marked changes in temperature and humidity, and/or unpleasant odors.

SELECTION PROCEDURE

Training & Experience Rating (100%)

Based upon responses to the supplemental questionnaire, the applicant’s education, training and experience will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the eligible list.

All applicants who meet minimum qualifications will be required to respond to an online Conviction History Questionnaire, which will be sent as a link on their notification that minimum qualifications have been met.  Failure to respond to this questionnaire within (3) three calendar days of the minimum qualification notification will result in disqualification from the examination.

 

CONDITION OF EMPLOYMENT

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination, which may include a drug screening and possibly a psychological evaluation, sign a constitutional oath and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation and/or be bonded.

MODIFIED AGENCY SHOP

All new permanent employees, with the exception of sworn law enforcement and those in management and confidential groups, shall be required to join the employee organization or pay an 'Agency Fee' as a condition of employment.

SUBSTITUTE LISTS

The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

EMPLOYEES OF OTHER PUBLIC AGENCIES

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please visit our website at: http://www.jobaps.com/placer/sup/abfreenames.asp.

EQUAL OPPORTUNITY EMPLOYER

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race, color, ancestry, religion, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including pregnancy, childbirth and related medical conditions), or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

BENEFITS

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view benefits for Management bargaining unit