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Personnel Analyst - II

(Human Resources Analyst II)
Recruitment #2017-14762-01

Salary:$36.28 - $44.11/hour; $6,288.53 - $7,645.73/month; $75,462.40 - $91,748.80/year
Department:Human Resources
Job Type: Open
Date Opened:8/31/2017 12:00:00 PM
Filing Deadline:9/21/2017 5:00:00 PM
Employment Type: Permanent/Full Time (40 hrs/week)
Permanent/Part Time (less than 40 hrs/week)
Temporary/Extra Help
Work Location: Auburn Area (Applegate, Auburn, Colfax, Foresthill, Meadow Vista, Penryn)
HR Analyst: Jennifer Duvall

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POSITION INFORMATION

The eligible list resulting from this recruitment may be used to fill permanent and Extra Help/temporary Personnel Analyst positions in the Human Resource Department in either of the two major divisions (Human Resource Services or Strategic Support). 

Positions in the Human Resources Services Division are responsible for providing professional, management level support to assigned County departments in the areas of recruitment and selection, exam development and administration, classification and compensation, performance management, and organizational development. 

Positions in the Strategic Support Division are responsible for benefits administration, HR/benefits transactions, leave administration, workers' compensation administration, retirement, wellness, information technology, and human resource information systems (HRIS) support.

DEFINITION

To perform a variety of professional level human resources duties in the areas of civil service, administration, employee relations, classification, compensation, recruitment and selection, equal employment, human resource strategies, and benefits administration; to assist in the maintenance of the County human resources programs; and to participate as a positive and effective team member.

DISTINGUISHING CHARACTERISTICS

This is the full journey level class within the Personnel Analyst series.  This class is distinguished from the Personnel Analyst I by the assignment of the full range of duties.  Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit.  Positions in this class are flexibly staffed and are normally filled by advancement from the entry level.
 
This class is distinguished from the Senior Personnel Analyst in that the latter has over-all responsibility for assigned departmental support teams, performs highly complex and difficult human resources analytical duties, and exercises direct supervision over professional staff.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from the Human Resources Director or his/her designee and may receive technical and functional supervision from higher level professional staff.
 
Exercises direct supervision over technical and clerical staff.
 
May exercise technical and functional supervision over professional staff members.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following: 

  • Participate as a positive and cooperative team member providing a broad based and professional personnel support and services to assigned departments to include classification, compensation, recruitment, selection, and employee relations activities. 
  • Assist assigned departments in determining the most effective organizational structure and staffing patterns using current classifications or developing new ones as appropriate. 
  • Research, compile, analyze and evaluate general and statistical information regarding selection procedures, recruitment methods, equal employment, classification, compensation, benefits administration and other personnel practices and procedures.  
  • Prepare a variety of periodic and special reports; collect data, research topics, and gather information in the completion of studies and make recommendations based on studies regarding personnel polices and procedures. 
  • Recommend and assist in the implementation of goals and objectives for areas of assigned program and team responsibilities; establish schedules and methods for achieving assigned work objectives; implement policies and procedures within program areas. 
  • Monitor and evaluate operations and activities of assigned program responsibilities; recommend improvements and modifications; prepare various reports on operations and activities. 
  • Plan, prioritize, assign, supervise and review the work of technical and clerical staff; participate in the selection of staff; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed.
    Assist and participate in the Human Resources Department’s budget preparation and administration; prepare cost estimates for budget recommendations; develop and submit justifications for staff, supplies, and equipment; monitor and control expenditures. 
  • Participate in maintaining the integrity of the County's recruitment and selection program; utilize and oversee the utilization of the County's automated applicant tracking system. 
  • Participate in maintaining the County classification plan; conduct job analyses, develop classification specifications, and prepare classification/reclassification recommendations for Civil Service Commission consideration. 
  • Act as a first line resource regarding County’s employment opportunities and Civil Service procedures; support, coordinate, and enforce equal employment and affirmative action programs within assigned departments; may participate in the investigations of discrimination and harassment complaints; may participate in compliance enforcement activities for assigned departments under the direction and leadership of higher level staff members. 
  • Advise assigned departments regarding grievance and/or disciplinary actions; interpret policies, regulations and codes as they relate to assigned personnel program areas. 
  • Build and maintain positive working relationships with co-workers, other County employees and managers, and the community utilizing accepted principles of effective customer service. 
  • Maintain awareness of and participation in external professional environment and resources to ensure the highest level of professional standards are applied to service delivery within the County’s Human Resources Department.
  • Represent the County’s Human Resources Department to the public as well as County employees and managers in a positive and productive manner.  
  • Serve as a positive and effective member of assigned team.  
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS

It is the applicant's responsibility to identify in their application materials how they meet the Minimum Qualifications listed below.

Experience: Three years of increasingly responsible professional personnel administration experience similar to the duties performed by the County of Placer’s Personnel Analyst I.

Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in business or public administration, personnel administration, behavioral science or a related field.

NOTE:  Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Human Resources Department.

NOTE:  Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency.

License or Certificate: May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

  • Principles and practices of personnel administration and principles of organization and management.
  • Principles and practices of motivation, team building and conflict resolution.
  • Modern office procedures, methods and computer equipment.
  • Computer software, including word processing, spreadsheet, and database applications.
  • English usage, spelling, punctuation, and grammar.
  • Elementary statistics, including calculation of mean and median.
  • Civil Service rules, and other policies and procedures related to administration of personnel activities.
  • Principles and practices of public personnel administration such as recruitment/selection, classification, benefits administration, and equal employment/affirmative action.
  • Pertinent local, State, and Federal laws and regulations.
  • Methods of statistical research and presentation.

Ability to:

  • Apply the principles and practices of personnel administration.
  • On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policies and procedures; and explain Civil Service Commission, County and Human Resources Department policies and procedures to the general public and County staff.
  • On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; walk, stand, bend, squat, kneel, or twist while working at public counter, conducting field job audits, or carrying testing materials or retrieving/ returning files from drawers; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means or enter/retrieve data from computer; and lift light weight.
  • Read, analyze, evaluate and summarize written materials and statistical data.
  • Supervise, train and evaluate assigned staff.
  • Prepare technical written materials and apply statistical formulae.
  • Interpret and apply pertinent local, state, and federal laws and regulations, including Civil Service rules.
  • Maintain confidentiality.
  • Work with various cultural and ethnic groups in a tactful and effective manner.
  • Obtain information through interview process; effectively complete multiple assignments; and deal tactfully and courteously with the public.
  • Analyze situations quickly and objectively to determine proper course of action.
  • Use a computer, calculator, typewriter, telephone, facsimile machine, postage meter, and photocopy machine.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Independently apply the principles and practices of public personnel administration as assigned, including civil service, equal employment, and benefits administration.
  • Independently read, analyze, evaluate and summarize written materials and statistical data.
  • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
  • Independently apply and model principles and practices of motivation, team building and conflict resolution. 
  • Independently prepare technical written materials and apply statistical formulae.
  • Independently interpret and apply pertinent local, state, and federal laws and regulations, including Civil Service rules.

SELECTION PROCEDURE

Training & Experience Rating (100%)

Based upon responses to the supplemental questionnaire, the applicant’s education, training and experience will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the eligible list.

All applicants who meet minimum qualifications will be required to respond to an online Conviction History Questionnaire, which will be sent as a link on their notification that minimum qualifications have been met.  Failure to respond to this questionnaire within (3) three calendar days of the minimum qualification notification will result in disqualification from the examination.

CONDITION OF EMPLOYMENT

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination, which may include a drug screening and possibly a psychological evaluation, sign a constitutional oath and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation and/or be bonded.

SUBSTITUTE LISTS

The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

EMPLOYEES OF OTHER PUBLIC AGENCIES

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please visit our website at:
http://www.jobaps.com/placer/sup/abfreenames.asp.

EQUAL OPPORTUNITY EMPLOYER

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race, color, ancestry, religion, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including pregnancy, childbirth and related medical conditions), or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

BENEFITS

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view benefits for Management bargaining unit