Placer Employment Opportunities

Staff Services Analyst - I

Recruitment #2016-14709-01

POSITION INFORMATION

There are currently two permanent, full-time vacancies within the Health and Human Services (HHS) Department. Incumbents will be assigned to support one of the following divisions:

Administrative Services: The Administrative Services division provides administrative support, including fiscal and contract services, to all HHS department areas. The incumbent will be responsible for developing and maintaining cost analyses and program evaluations related to the Administrative Services budget and priority-based programs, preparing complex analytical and statistical reports, and performing a variety of special assignments and projects for the Director of Administrative Services.

Adult System of Care (ASOC): ASOC helps Placer County adults and older adults achieve their optimal level of self-sufficiency and independence by providing mental health services, substance abuse treatment, and in-home support services. The incumbent will be responsible for supporting and assisting all ASOC programs with a variety of projects, including preparing complex analytical and statistical reports, developing grant applications, conducting and reviewing analytical studies and surveys, and reviewing and maintaining ongoing program evaluations.

The eligible list resulting from this recruitment may be used to fill current and future permanent and extra help positions in the Auburn, South Placer, and Tahoe areas as needed.

DEFINITION

To perform difficult and complex administrative studies related to the organization and operation of assigned County departments, divisions or programs and to assist in the formulation and implementation of administrative policies and procedures.

DISTINGUISHING CHARACTERISTICS

This is the entry level class in the Staff Services Analyst series.  This class is distinguished from the journey by the performance of the more routine tasks and duties assigned to positions within this series.  Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level.  This class is typically used as a training class relative to the County Civil Service System.  Employees work under general supervision while learning job tasks.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from supervisory or management staff of assigned work unit/department and may receive technical and functional supervision from professional staff.  May exercise direct supervision over technical and clerical staff.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

  • Conduct and review analytical studies and surveys; formulate procedures, policies and program alternatives; make recommendations on a broad spectrum of administrative and program-related topics.
  • Develop and maintain cost analyses and program evaluations; perform a variety of special assignments; prepare complex analytical and statistical reports.
  • Review and analyze proposed legislation and advise management on the impact or potential impact; assist with the coordination and development of related proposals, reports and other documentation.
  • Assist in analysis of federal and state statutes and regulations; develop required responses and/or proposals for various state departments and various statewide associations applicable to assigned work unit or department.
  • Develop or assist in the development of implementation plans relative to new program implementation requirements.
  • Develop or assist in the development of statistical tracking systems and management reports for identification of trends, application of staff resources, application of funding or others as identified.
  • Develop or assist in the development of administrative policies and procedures.
  • Recommend and assist in the implementation of goals and objectives; establish schedules and methods for administrative functions; implement policies and procedures.
  • Develop and maintain regulations and operating procedure manuals.
  • Design and recommend systems, procedures, forms and instructions for internal use.
  • Develop or assist in the development of grant applications and grant reports.
  • Participate in the administration, monitoring and evaluation of contracts; participate in negotiating contracts with outside vendors, consultants or organizations; monitor fiscal and legal liabilities of the same.
  • Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary; prepare correspondence as needed.
  • Participate in the selection of staff; provide or coordinate staff training; supervise, assign and review the work of clerical and technical staff; conduct performance evaluations.
  • Prepare correspondence and reports; respond to questionnaires and surveys; establish and maintain files and records as appropriate.
  • May represent the department at meetings as required.
  • Build and maintain positive working relationships with co-workers, other county employees and the public, using principles of good customer service.
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS

It is the applicant's responsibility to identify in their application materials how they meet the Minimum Qualifications listed below.

Experience: No experience required.

Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in public or business administration, government, political or social science or a related field.

License or Certificate: May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.  

NOTE: Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Human Resources Department.

NOTE: Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

  • Principles and practices of local government administration, organization, programs and functions.
  • Principles of management, organization and staffing.
  • Principles and practices of fiscal control.
  • Principles and techniques of administrative analysis, including workload measurement, work flow and layout, work simplification and systems and procedure analysis.
  • Principles and practices of supervision, training and performance evaluation.
  • Statistical methods and analysis and the use of statistics in reports.
  • Report preparation.
  • Research techniques, including the use of surveys and questionnaires.
  • Computer systems and software, including word processing and spreadsheet applications.
  • Office procedures, methods and computer equipment.

Ability to:

  • On a continuous basis, know and understand all aspects of the job; analyze work papers, reports and special projects; identify and interpret technical and numerical information; know laws, regulations and codes; remember various rules and interpret policy; observe and problem solve operational and technical policy and procedures.
  • On a continuous basis, sit at desk for long periods of time or in meetings; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift light weight.
  • Analyze problems; learn to identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
  • Learn to understand and interpret complex rules and procedures.
  • Learn to develop and implement policies, guidelines and procedures.
  • Analyze administrative and other management problems.
  • Analyze budgets, grants, reports and various proposals.
  • Supervise, train and evaluate staff.
  • Perform moderately complex mathematical and statistical calculations accurately.
  • Determine effective method of research; and compile data and present in form most likely to enhance understanding.
  • Prepare effective questionnaires and survey instruments.
  • Design forms and procedures.
  • Work with various cultural and ethnic groups in a tactful and effective manner.
  • Obtain information through interview; handle multiple assignments; deal firmly and courteously with the public.
  • Analyze situations quickly and objectively and to determine proper course of action.
  • Use a computer, calculator, typewriter, telephone, dictation machine, facsimile machine, postage meter and photocopy machine.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of work.

SELECTION PROCEDURE

 Written Examination (100%) 

The written examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification.

All applicants who meet minimum qualifications will be required to respond to an online Conviction History Questionnaire, which will be sent as a link on their notification that minimum qualifications have been met. Failure to respond to this questionnaire within (3) three calendar days of the minimum qualification notification will result in disqualification from the examination.

CONDITION OF EMPLOYMENT

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination, which may include a drug screening and possibly a psychological evaluation, sign a constitutional oath and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation and/or be bonded.

MODIFIED AGENCY SHOP

All new permanent employees, with the exception of sworn law enforcement and those in management and confidential groups, shall be required to join the employee organization or pay an 'Agency Fee' as a condition of employment.

SUBSTITUTE LISTS

The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

EMPLOYEES OF OTHER PUBLIC AGENCIES

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please visit our website at: http://www.jobaps.com/placer/sup/abfreenames.asp.

EQUAL OPPORTUNITY EMPLOYER

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment and retaliation is prohibited and that all employees and applicants shall receive equal consideration and treatment. All recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

BENEFITS

The following information represents benefits currently available to permanent Placer County employees and may be subject to change. It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view benefits for Professional bargaining unit

Selection Plan

Tentative Recruitment Timeline:

10/03/2016 - Minimum qualifications screening

10/04/2016 - Conviction questionnaires sent

10/20/2016 - Written examination



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