Administrative Legal Clerk - Entry

Placer County is currently accepting applications for Administrative Legal Clerk - Entry and Administrative Legal Clerk - Journey for the Corrections and Detention Division of the Placer County Sheriff's Office. Each level in this job series has different minimum qualifications.

To be eligible for more than one level in the series, you must complete and submit separate applications and supplemental questionnaires for each recruitment:

• Administrative Legal Clerk - Entry (Jail)             #2016-12351-01
• Administrative Legal Clerk - Journey (Jail)         #2016-12352-01

The Corrections and Detention Division of the Placer County Sheriff's Office currently has numerous positions available. These positions will be assigned to work in either Auburn or South Placer/Roseville. Incumbents will be assigned to work 8, 10, or 12-hour shifts, as well as nights, weekends, and holidays in a locked-down facility. All jail shifts are rotational, based upon seniority.

In addition to the Jail Incentive Pay listed above, individuals may also receive an additional 7.5% Night Shift Differential pay, as well as a $750 per year Uniform Allowance.

The eligible list established as a result of this recruitment will be used to fill positions in the Auburn or South Placer/Roseville jail facilities only.

To perform a wide variety of general and legal clerical and routine secretarial duties related to the legal function and department assigned.

Administrative Legal Clerk - Entry

This is the entry level class in the Administrative Legal Clerk series. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Administrative Legal Clerk - Entry class is distinguished from the journey level by the performance of less than the full range of duties assigned to the journey level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned.

ADMINISTRATIVE LEGAL CLERK – ENTRY
Receives immediate supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel.

Essential duties may include, but are not limited to, the following:

• Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files.
• Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft, Dictaphone recordings or verbal instruction.
• Act as a receptionist; answer the telephone and wait on the general public, giving information on department and assigned program policies and procedures.
• Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State.
• Collect and process fees and charges.
• Schedule appointments as assigned.
• Perform a wide variety of clerical work including filing, billing, checking and recording information on records.
• Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files.
• Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports.
• Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software program as related to the legal obligation assigned.
• Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files.
• Operate and access automated criminal justice telecommunication information systems and subsystems.
• Enter, modify and retrieve data into local, state and national computer systems.
• Conduct record searches in a centralized data base.
• Provide information to law enforcement agencies, courts, attorneys and the public in accordance with legal requirements governing release of information.
• Receive, sort and distribute incoming and outgoing mail.
• May act as secretary as necessary.
• Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
• When assigned to the jail, may process inmates into custody while on duty in the County Jail.
• Perform related duties as assigned.

ADMINISTRATIVE LEGAL CLERK – ENTRY

Experience and Training
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Two years of clerical experience.

Training: Equivalent to the completion of the twelfth grade.

License or Certificate:
May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.

ADMINISTRATIVE LEGAL CLERK – ENTRY

Knowledge of:

• Principles and practices of customer service and reception.
• English usage, spelling, grammar, and punctuation.
• Mathematical calculations.
• Office methods and equipment including filing and computer systems.

Ability to:

• On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulations; lift light weight.
• Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff.
• Work various shifts which include nights, weekends and holidays as assigned.
• Learn the organization, procedures and operating details of the County department to which assigned.
• Learn how to use word processing equipment.
• Perform routine legal clerical work including maintenance of appropriate records and preparation of reports.
• Verify and check files and data.
• Learn how to use a spread sheet and data base program on the computer.
• Understand and carry out both oral and written directions.
• Perform routine mathematical calculations.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Operate a variety of office equipment such as a calculator and typewriter.
• Type accurately at a speed of 45 words per minute.

Written Examination (100%) 

The written examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification.

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination, which may include a drug screening and possibly a psychological evaluation, sign a constitutional oath and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation and/or be bonded.

All new permanent employees, with the exception of sworn law enforcement and management, shall be required to join the employee organization or pay an 'Agency Fee' as a condition of employment.

The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please visit our website at: http://www.jobaps.com/placer/sup/abfreenames.asp.

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment and retaliation is prohibited and that all employees and applicants shall receive equal consideration and treatment. All recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view benefits for General bargaining unit

Tentative Recruitment Schedule:

05/09/2016  Minimum Qualifications Screening

05/16/2016  Conviction Questionnaires Sent

05/26/2016 - 05/27/2016  Written Exam

06/06/2016  Establish Eligible List