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Vendor Specialist

Recruitment #130318-UNCB-46


A resume and cover letter must be submitted along with your application. 

The Office of Management and Enterprise Services (OMES) is a government agency providing services to other Oklahoma government agencies. We work toward the goals of capitalizing on available resources, continuing to seek cost saving opportunities and elevating our level of service. Our mission is to be a “FAST” agency: Flatter, Agile, Streamlined, and Technology-enabled.

The Information Services Division (ISD) is seeking a full-time Vendor Specialist for our Oklahoma City location.  This is an unclassified position within Oklahoma state government.  In addition to a comprehensive Benefits Packet the annual salary for this position is based on education and experience. 

Position Purpose:
The Vendor Specialist is responsible for managing the information technology vendor portfolio and monitoring the contracts contained within that vendor portfolio. This role is pivotal in the Office of Management and Enterprise Services Information Services Division’s (OMES ISD) interactions with the portfolio of suppliers of services, hardware, and software. The Vendor Specialist supports, manages, and administers contracts for technology spending on services and products across the State. This includes preparing for the execution of requests for proposals (RFPs), requests for qualification (RFQs), and invitations to bid (ITBs). The Vendor Specialist will also help define and facilitate communication between the State and its vendors.

Principal Responsibilities: 
Strategy & Planning
• Develop and leverage a broad view of the OMES ISD’s agreements with vendors to obtain better terms and prices on behalf of the entire State.
• Monitor compliance with State policy and legal and contractual best practices regarding suppliers.
• Monitor and analyze trends in State contractual agreements, spending, and inventory control in order to make recommendations for the future, and to identify areas for possible savings.
• Develop, establish, implement, and enforce supplier and outsourcer guidelines, obligations, and service level agreements to the organization.
• Ensure that IT purchases continue to support the State’s business strategy.
• Define contract recommendations that support business goals, in collaboration with senior management and stakeholders.
• Analyze trends and market conditions for the present and future contract requirements of goods, services, and third-party agents.

Operational Management
• Evaluate a potential provider’s reputation.
• Assess vendor resources and expertise.
• Maintain a catalog of preferred vendors for IT products and services.
• Assist with contract negotiations.
• Develop metrics and standards for vendor performance in all vendor categories.
• Provide senior management with regular reporting regarding the health of the vendor portfolio.
• Monitor vendor performance, intervening when performance falls below an acceptable threshold.
• Monitor contract performance for compliance with State needs and requirements, including follow-up checks for corrective action
• Develop strategies for motivating vendors to provide above average service.
• Leverage purchasing decisions by providing information about State agencies and affiliates purchasing similar products or services, or purchasing from the same vendor.

Minimum Qualifications:
Bachelor’s degree and two years of direct work experience in vendor and contract management Or an equivalent combination of education and experience.


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