A class incumbent is responsible for administering the State's Summer Youth Employment Program and for promoting divisional employment and training programs.
Nature and Scope
A class incumbent performs with direction from the Employment and Training Technical Services Manager and is responsible for marketing, contract negotiation and management, and the overall operation of the State Summer Youth Employment Program. In addition, the incumbent fosters the accomplishment of other Employment and Training Youth Program objectives. Other positions reporting in at this level include the Employment and Training Program Specialists who provide technical assistance to various employment and training contracts/programs and the State Farm Program Coordinator. Durational positions reporting to the incumbent are youth counselors and a secretary. Typical contacts are with legislators and the Governor's executive staff for the purpose of keeping them informed, responding to inquiries and obtaining support. Contact with State legislators and area employment office personnel, community organizations and the general public produce youth referrals. The incumbent also has contact with non-profit organizations to obtain funds to hire youth. Significant aspects of this position include the recruitment of youth and performing promotional activities for all divisional employment and training programs.
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
Oversees the operation of the State Summer Youth Employment Program: monitors contracts; monitors and evaluates staff; maintains required statistical and employment-related records; regularly visits work sites across the state to ensure that the program is operating satisfactorily; ensures appropriate spending of funds; resolves staff and youth problems.
Performs Public Relations activities to foster the enrollment of youth into divisional employment and training programs: make promotional presentations to various civic groups; provides information to the general public; obtains legislative support; recruits youth for various programs.
Organizes and coordinates activities in preparation for the summer youth programs: recruits and hires staff; reviews youth applications; sets up appropriate files and records.
Reviews all funding requests from community agencies/organizations and oversees the selection of service providers for the summer program; prepares contracts and other applicable documents.
Compiles data, prepare and submits applicable program reports; recovers unspent monies.
Knowledge, Skills and Abilities
The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.
Knowledge of employment and training program regulations, policies, practices and operating procedures, especially knowledge of State Summer Youth Program.
Knowledge of contract negotiation, management and evaluation.
Knowledge of budget preparation and analysis.
Skill in establishing and maintaining effective working relationships with community agencies and legislators.
Skill in program administration/staff supervision.
Skill in interviewing and recruitment.
Skill in planning and organization.
Skill in effective oral and written communication to make presentations and prepare required reports.
Skill in mathematics, routine statistics to prepare reports, oversee budget.
Ability to promote programs and obtain support.
JOB REQUIREMENTS for Employment and Training Youth Program Coordinator Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Six months experience in compiling, analyzing and interpreting financial data to ensure effective and efficient accounting of funds or to make projections for financial planning.
Six months experience in contract management and control which includes ensuring compliance with terms of contracts; negotiating changes to existing contracts.
Six months experience in interpreting laws, rules, regulations, standards, policies, and procedures.
Six months experience in narrative report writing.
Knowledge of program monitoring such as monitoring program activities and recommending alternatives, improvements, courses of action and other changes based on findings.
Knowledge of budget management and control which includes managing a budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenue and maintaining, monitoring, projecting and controlling a budget within set policies and procedures.