This class is responsible for providing support services to the Board of Pardons by overseeing the petition process; by gathering and evaluating information; and by facilitating the decision-making process.
Nature and Scope
This class reports to the Secretary of State. The incumbent provides information about the petition process and counsels individuals through the petition on a case by case basis. The incumbent receives all petitions for pardons and commutations of sentence and is responsible for obtaining, compiling and summarizing all required reports about petitioners, including medical reports, pre-sentence reports, institutional reports, and Board of Parole reports. The incumbent tracks and analyzes the petitions through the entire process. The incumbent prepares reports for members of the Board of Pardons (Board) describing the offense, key considerations and explanations concerning the applicant's background, and a written evaluation concerning the applicant's suitability for pardon or commutation. Work involves interviewing victims, family members, attorneys, treatment personnel, and other interested parties. The incumbent is responsible for organizing and coordinating the hearing, recording the minutes of the hearing, and recording and distributing the decision of the Board. The incumbent ensures the information presented to the Board has been properly interpreted and that the Board decision is in accordance with the Delaware Code. The incumbent must be prepared to participate in the evaluation of an applicant during the Executive Session of the Board of Pardons hearing by explaining applicant case histories and all other relevant information, monitoring discussions to insure pertinent factors are addressed and by providing recommendations of information that facilitate Board decisions. The incumbent serves as a liaison between the Board of Pardons and the Office of the Governor.
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
Provides information about the petition process and counsels individuals through the petition on a case by case basis.
Explains rules and requirements, application procedures and individual rights and responsibilities.
Receives all petitions for pardons and commutation of sentence.
Reviews to ensure information presented meets the Delaware Code.
Returns incomplete or inaccurate petitions to applicant or representative requesting compliance with requirements.
Contacts the Board of Parole, Department of Correction, and other agencies involved to request required reports.
Obtains, compiles and summarizes all required reports.
Conducts interviews with applicants, victims family members, attorneys, prospective employers, former employers, treatment personnel, and other interested parties, as required.
Prepares reports for members of the Board describing the offense, key considerations and explanations concerning the applicant's background, and a written evaluation concerning the applicant's suitability for pardon or commutation.
In cases receiving a favorable recommendation, this report is forwarded to the Governor.
Schedules, organizes and coordinates the Board hearing.
Records the minutes and decisions rendered by the Board.
Provides explanations or interpretation of information presented.
Participates in the evaluation of an applicant and makes recommendations during the Executive Session of the Board of Pardons hearing.
Ensures decisions are in accordance with the Delaware Code.
Notifies applicants, representatives, victims and others of the outcome of their petition.
Explains the Board decisions and advises petitioners of future options.
Serves as a liaison between the Board and the Office of the Governor.
Prepares letters for the Governor's signature in response to applicants when they notify the Governor directly.
Tracks and analyzes petitions through the entire process. Prepares and maintains statistical reports and case records.
Knowledge, Skills and Abilities
The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.
Knowledge of the Board of Pardons rules, regulation, policies, and procedures.
Knowledge of the operations of the Criminal Justice System.
Knowledge of interviewing and counseling methods and techniques.
Knowledge of methods and techniques of record keeping and report writing.
Knowledge of legal terminology.
Knowledge of state laws regarding criminal offenses and sentencing.
Skill in eliciting and evaluating information and making recommendations.
Ability to interpret, explain, and apply related laws, rules and regulations as they pertain to the Board of Pardons process.
Ability to compile data and make sound conclusions.
Ability to communicate effectively both in writing and orally with persons from various socio-economic backgrounds.
Ability to establish and maintain effective working relations with representatives of the Department of Justice, the Department of Correction, the Office of the Governor, the Board of Parole, and police agencies throughout the state.
Ability to operate a computer terminal to input and retrieve data.
Ability to make sound judgments.
Ability to work independently with minimal supervision.
JOB REQUIREMENTS for Board of Pardons Assistant
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Six months experience in case management which includes assessing, planning, developing, implementing, monitoring, and evaluating options and services to meet an individuals human service needs.
Six months experience in interviewing which includes using structured or unstructured interview techniques to obtain facts, explore issues and identify courses of action.
Six months experience in interpreting laws, rules, regulations, standards, policies, and procedures.
Six months experience in narrative report writing.
Knowledge of preparing and maintaining legal documents and case files.