An incumbent in this class is responsible for supervising the activities of fleet services field employees located at major and satellite fleet services sites statewide.
Nature and Scope
Work is performed under general supervision of the Manager of Support Services and is carried out in accordance with policies and procedures established by fleet administration as well as standard vehicle trade practices. An incumbent supervises and assigns work of fleet services field employees, monitors daily activities to ensure proper completion and evaluates employee performance. Additionally, an incumbent interacts with contractors to ensure that maintenance and repair services are carried out in accordance with contract terms. An incumbent schedules vehicle availability, reviews and analyses records pertaining to vehicle use, maintenance, repair and cost, ensures vehicle safety and dependability by performing routine vehicle maintenance or safety checks, arranges for warranty or repair work with vendors, maintains appropriate purchasing documentation and other related duties as assigned.
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
Supervises the work of fleet services field employees at major and satellite motor pool sites statewide. Assigns and schedules work assignments to ensure proper coverage. Prepares performance plans and reviews and monitors performance. Resolves vehicle operations and safety problems statewide. Trains new fleet services employees. Responds to after hour emergency calls and directs subordinates to perform on-site duties.
Supervises the dispatch and receipt of state vehicles for state officials and employees. Tracks vehicle assignments through use of a computerized dispatch system.
Prepares, calculates and maintains accurate records of vehicle maintenance and repair activity for costing and invoicing vehicle use. Approves vehicle repairs up to an approved spending threshold.
Monitors condition of statewide fleet. Visually inspects vehicles and makes logistical or unit changes to pool complement. Calculates and analyzes detailed vehicle use, maintenance, repair and cost histories, prepares reports, forecasts and schedules maintenance activities and recommends inventory adjustments, unit repair, maintenance or disposal.
Supervises routine vehicle maintenance activities such as adding oil, or fluids, checking and adjusting tire pressure, etc. Independently assesses vehicle system problems and communicates repair needs to various contract automotive vendors.
Coordinates and arranges and delivers vehicles for warranty, maintenance or repair activities to various contract automotive vendors following approved purchasing practices. Interacts with vendors to ensure contract terms are met or to resolve complaints and/or problems with services completed.
Knowledge, Skills and Abilities
The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.
Knowledge of departmental rules and regulations, policies and procedures regarding fleet, procurement and risk management.
Knowledge of division goals and objectives.
Knowledge of the principles and practices of supervision.
Knowledge of vehicle systems and industry standards for maintenance and repair.
Knowledge of routine vehicle maintenance, safety and care.
Knowledge of basic arithmetic.
Ability to operate a personal computer and produce standard reports.
Ability to communicate effectively with State officials, employees and contractors.
Ability to use good judgment to make sound decisions.
JOB REQUIREMENTS for Fleet Services Field Supervisor Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Six months experience in preventative maintenance on vehicles and equipment such as lubricating, cleaning, and servicing.
Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Six months experience in record keeping.
Knowledge of math such as addition, subtraction, multiplication, division, percentages, or decimals.
Knowledge of staff supervision acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; OR supervising through subordinate supervisors a group of professional, technical, and clerical employees.
Possession of a valid Driver's License (not suspended, revoked or cancelled, or disqualified from driving).