The class incumbent reports to the Director, Division of Purchasing. The primary function of this class is controlled by Federal/State rules and regulations governing the distribution of surplus property. In addition, Title 29, of the Delaware Code mandates specific procedures for the disposition of State owned surplus property. The incumbent is responsible for determining eligibility for institutions, government bodies and other non-profit organizations applying for membership to the program. The incumbent is also responsible for inventory control, recordkeeping, and financial reporting of all transactions in both State and Federal programs. A significant aspect of the work involves the coordination of the screening of federal property at more than eleven federal facilities to ensure availability of property to participating members, as well as the reallocation and disposition of State-owned excess property. Compliance reviews ensure the proper use of property in accordance with Federal guidelines.
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
Coordinates and oversees the screening, acquisition, storage, reallocation and distribution of Federal and State surplus property to all State agencies and other eligible organizations.
Develops and recommends policies and procedures for the disposition of State owned property by reallocation or public auction.
Develops a marketing plan for the sale of Federal property to program participants meeting federal eligibility requirements.
Oversees on-site compliance reviews of participating organizations, schools and State agencies to ensure compliance with regulatory requirements for use of property, disposal of property and documentation of property.
Coordinates the conducting of public auctions in the disposition of all State owned property and ensures the revenues are deposited appropriately.
Prepares reports and documentation of program activities as it relates to the federal requirements of acquiring and proper sale and use of Federal property and the disposition and/or relocation of State owned property.
Knowledge, Skills and Abilities
The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.
Knowledge of warehousing practices and procedures.
Knowledge of Federal and State laws and regulatory requirements relating to surplus property.
Knowledge of the principles and practices of acquisition and distribution of surplus property.
Knowledge of inventory control.
Knowledge of general accounting practices.
Ability to plan, assign, review and evaluate the work of subordinate personnel.
Ability to screen property and determine its value.
Ability to communicate effectively with program participants.
Ability to prepare reports and maintain accurate records.
Ability to prepare and evaluate financial data in preparation of fiscal budgets.
Ability to operate and understand various computer program software.
Ability to plan and implement new program initiatives that improve the over all services to participants.
JOB REQUIREMENTS for Surplus Property Program Administrator
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Six months experience in managing the acquisition, warehousing and distribution of inventory.
Six months experience in reallocating and disposition of surplus property.
Six months experience in interpreting laws, rules, regulations, standards, policies, and procedures.
Knowledge of using standard computer software programs for word processing, spreadsheets or databases.
Knowledge of staff supervision acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; OR supervising through subordinate supervisors a group of professional, technical, and clerical employees.