This class is responsible for administrative management work in administering and directing statewide maintenance operations and assisting the Director in the administration of division programs and operations.
Nature and Scope
An incumbent in this class reports to the Director. An incumbent in this class is responsible for administering and directing statewide facilities maintenance operations to include building operations, both in-house and contractual; custodial operations, both in-house and contractual; and grounds operations, both in-house and contractual. An incumbent is responsible for providing administrative support to the Division Director pertaining to fiscal and budgetary issues, staffing, programming, procurement and special projects in the areas of Asbestos, Energy, Engineering/Operations, Building Maintenance, Landscape/ Horticulture, Custodial and Architectural Accessibility. Principal contacts are with agency representatives, vendors, contractors, legislators, division managers, administrators and subordinates, and the public.
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
Administers and directs maintenance programs and operations for all State facilities; develops and recommends new/revised policies, procedures, programs, goals and objectives; negotiates and writes contracts.
Develops plans to expand and improve maintenance sources; conducts interviews with agency representatives; interfaces with vendors, contractors, Division Director and agency heads to coordinate new/improved services.
Plans, assigns, reviews and evaluates the work of subordinate staff; provides professional and vocational training opportunities; interviews job applicants and recommends hiring; commends and disciplines staff.
Provides administrative support to the Division Director in evaluating, analyzing, recommending and implementing division policies, procedures and systems regarding fiscal and budgetary matters, staffing and special projects.
Advises and consults with the Division Director on management and administrative problems and issues.
Assists Division Director with budget preparation and control.
Develops and recommends long-range plans and conducts feasibility studies pertaining to all areas of facilities management.
Knowledge, Skills and Abilities
The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.
Knowledge of the principles, practices and theory of administration and management including organizational planning and analysis.
Knowledge of the organizational structure, functions, programs and responsibilities of the Division.
Knowledge of the principles, practices and methods of budget preparation, fiscal analysis, administration and control.
Knowledge of State bid laws and regulations.
Knowledge of purchasing procedures.
Knowledge of principles and practices of facilities management.
Knowledge of principles and practices of supervision.
Knowledge of applicable state and federal laws, rules, regulations, and policies governing facilities management programs.
Skill in organizing, directing and coordinating people, programs and functions.
Ability to interpret state and federal regulations and apply to division programs.
Ability to evaluate bids and specifications.
Ability to evaluate and analyze programs and operations.
Ability to communicate orally and in writing.
Ability to establish and maintain effective working relationships with superiors, staff, vendors, agencies and the public.
JOB REQUIREMENTS for Facilities Operations Administrator
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Three years experience in operations management which includes planning, directing, coordinating, controlling and evaluating operations typically through subordinate supervisors.
Six months experience in contract administration which includes overseeing the development and negotiation of contracts and bid specifications; managing bid openings; awarding and executing contracts.
Six months experience in policy administration which includes planning, developing, implementing and evaluating policies and procedures.
Six months experience in budget administration which includes managing, developing, analyzing and implementing budgets; developing strategic plans and establishing internal control.
Knowledge of facilities program administration such as overseeing and directing the development, implementation and evaluation of facilities programs and services; planning and establishing short and long range program goals and objectives. Providing advice to other agency organizational units through consultation.