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State Contract Procurement Officer I (#MAGC01)
$39,093.00 Yearly Min / $48,866.00 Yearly Mid / $58,639.00 Yearly Max


State Contract Procurement Officer II (#MAGC02)
$41,824.00 Yearly Min / $52,280.00 Yearly Mid / $62,736.00 Yearly Max


State Contract Procurement Supervisor (#MAGC03)
$44,755.00 Yearly Min / $55,944.00 Yearly Mid / $67,133.00 Yearly Max


State Contract Procurement Administrator (#MAGC04)
$54,827.00 Yearly Min / $68,534.00 Yearly Mid / $82,241.00 Yearly Max




Description of Occupational Work

This class series uses four levels of work in the Administrative Services occupational group, Supply, Procurement and Contracting occupational series and describes contract procurement services at the state level, involving the development, management and oversight of centralized contracts used to consolidate the procurement of common goods, materiel, and non-professional services for state agencies, school districts, local governments and volunteer fire companies. Work also involves statewide consultation services for agencies procurement activities, to include agency unique contracts and professional service contracts. 

Note : This career ladder series incorporates levels I and II. The I level is to provide entry for hiring new employees into the class series but does not preclude hiring new employees at higher levels. Employees may be promoted through the career ladder in accordance with minimum qualifications and promotional standards.  Promotional standards, a selection document under separate cover, sets forth the criteria that defines and describes the requirements that must be met at each level.  Advancement of employees through the career ladder is dependent on an agency’s or department's operational needs and distribution of work.
 
The Supervisor and Administrator levels, although not part of the career ladder, provide competitive opportunity for movement of employees.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

  • Manages existing centralized contracts to ensure compliance with terms of contract; monitors vendor performance and resolves contract disputes, complaints and price discrepancies; negotiates changes.
     
  • Provides consultation services; interprets and explains applicable laws, rules, regulations, policies and procedures for contract development, monitoring, accounting, and auditing.
     
  • Develops, reviews, plans and coordinates procurement activities such as writing bid specifications, developing Request for Proposals (RFP) and Invitations to Bid (ITB), advertising for bid, and recommending contract awards.
     
  • Researches, analyzes and interprets technical aspects of bid specifications for goods, materiel and professional and non-professional service contracts.
     
  • Develops proposal criteria in coordination with user agencies.
     
  • Develops contract baselines, terms and conditions through market analysis.
     
  • Conducts pre-bid meetings, facilitates RFP selection committee and participates on related procurement contract committees.
     
  • Negotiates new contracts and contract extensions with vendors using best and final offer techniques and Request for Proposal procedures; recommends contract award, prepares award notice and notifies successful vendors.
     
  • Recommends changes to existing state procurement and contract management processes.

Levels of Work

State Contract Procurement Officer I

This is the first level of contract procurement work at the state level.   

  • Reports to a technical superior.
  • Performs the full range of contract procurement work as described in the Essential Functions.
  • Uses Invitation to Bid procedures to develop and manage less complex contracts.
  • Conducts pre-bid meetings for Invitation to Bid.
  • Contacts are typically with agency staff, other state agencies, school districts, local governments and volunteer fire companies primarily for the purpose of gathering and evaluating information, and providing information, recommendations and guidance or direction.

State Contract Procurement Officer II

This is the advanced level of contract procurement work at the state level. 

  • Reports to a technical superior.
  • Uses Request for Proposal and Invitation to Bid procedures to develop baselines, terms and conditions of highly technical and high dollar impact contracts.
  • Negotiates complex procurement contracts using best and final offer techniques.
  • Conducts pre-bid meetings for high dollar impact and highly technical commodities.
  • Present training, development, informational, and/or educational programs for group or one-on-one instruction. 

State Contract Procurement Supervisor

This is the supervisory level of contract procurement work at the state level.   

  • Reports to a technical superior.
  • Supervision is exercised over at least two or more merit full time positions per Merit Rule definition, one of which must be in the State Contract Procurement series. The elements of supervision include planning, assigning, reviewing, evaluating, coaching, training, recommending hire, fire and discipline.
  • Develops, negotiates and monitors, the most complex contracts requiring multiple specifications and vendors.
  • Assist in planning, developing, implementing and evaluating policies and procedures.
  • Contacts are typically with legislators and government officials to address procurement policies and procedures and with vendors, agency staff, other state agencies, school districts, local governments and volunteer fire companies primarily for the purpose of gathering and evaluating information, and providing information, recommendations and guidance or direction.

State Contract Procurement Administrator 

This is the administrative level of contract procurement work at the state level responsible for directing the operations of the State’s central purchasing and contracting section and serves as the principle procurement advisor for agencies, management and other officials.

  • Reports to an administrative superior. Receives general oversight from the Contracting and Purchasing Advisory Council. 
  • Supervision is exercised over at least two or more merit full time positions per Merit Rule, one of which must be in the State Contract Procurement series.  The elements of supervision include planning, assigning, reviewing, evaluating, coaching, training, recommending hire, fire and discipline.
  • Ensures fiscal accountability and responsibility of vendors, end users and administration of contracts.
  • Conducts spend analysis to identify opportunities which will reduce procurement costs, improve efficiency and ensure compliance with procurement policies and procedures.
  • Oversees the development and implementation of eCommerce solutions.
  • Approves awards and executes contracts; conducts internal audit of contracts to determine compliance with contract provisions.
  • Provides technical assistance and training for state agencies regarding procurement and contract management.
  • Develops, implements and enforces statewide purchasing and contracting policies and procedures.
  • Reviews and recommends improvements to the state's procurement process.
  • Assists in budget preparation.
  • Represents the state in national procurement forums such as National Association of State Procurement Officers (NASPO), National Institute of Governmental Procurement (NIGP) or Universal Public Purchasing Certification Council (UPPCC).

Knowledge, Skills and Abilities

The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA's listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.

  • Knowledge of state and federal contract procurement laws, rules, regulations, policies and procedures.
  • Knowledge of contract development, management and control.
  • Knowledge of the methods, techniques, principles and practices of purchasing.
  • Knowledge of market practices, pricing methods and differentials.
  • Knowledge of negotiation methods and techniques.
  • Skill in contract development, negotiations, and bid specifications.
  • Skill in interpreting and explaining contract procurement laws, rules and regulations.
  • Skill in problem solving and analysis.
  • Skill in narrative report writing.
  • Ability to negotiate contract changes and ensure compliance.
  • Ability to recognize deficiencies in agency contract management practices, controls and procedures and to recommend corrective action.

In addition to the above knowledge, skills and abilities, the State Contract Procurement Officer II requires:

  • Skill in planning and developing criteria used to evaluate bid proposals for professional and non-professional services.
  • Skill in researching, planning, developing, and evaluating purchasing services.
  • Skill in developing, monitoring and negotiating complex contracts.
  • Ability to train lower level personnel.

In addition to the above knowledge, skills and abilities, the State Contract Procurement Supervisor requires:

  • Knowledge of developing policies and procedures.
  • Knowledge of staff supervision.
  • Ability to plan, assign, review and evaluate the work of others.
  • Ability to plan and coordinate multiple work assignments and schedules.

In addition to the above knowledge, skills and abilities, the State Contract Procurement Administrator requires:

  • Knowledge of budget preparation.
  • Skill in planning, developing, implementing, and evaluating policies and procedures.
  • Skill in staff supervision.
  • Skill in analyzing agency contract management practices, controls and procedures for compliance.

Job Requirements

JOB REQUIREMENTS for State Contract Procurement Administrator
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

  1. Three years experience in procurement services which includes purchasing goods and services in accordance with procurement procedures and contract specifications.
  2. Six months experience in contract administration which includes overseeing the development and negotiation of contracts and bid specifications; managing bid openings; awarding and executing contracts.
  3. Six months experience in developing policies or procedures.
  4. Three years experience in interpreting laws, rules, regulations, standards, policies, and procedures.
  5. Six months in staff supervision of two or more employees which includes to plan, assign, review, discipline, recommend hire, promotion, termination and administer performance plans and reviews.
  6. Knowledge of budget development which includes developing a budget, analyzing financial data and making long and short range plans and projections.

CLASS:
MAGC01
EST:
7/1/1987
REV:
1/1/1900
FORMERLY JOB CLASS:
17546

CLASS:
MAGC02
EST:
2/1/1998
REV:
1/1/1900
FORMERLY JOB CLASS:
17547

CLASS:
MAGC03
EST:
12/1/2005
REV:
1/1/1900
FORMERLY JOB CLASS:
17548

CLASS:
MAGC04
EST:
7/1/1996
REV:
1/1/1900
FORMERLY JOB CLASS:
72109