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Supply, Storage and Distribution Clerk I (#MAGA01)
$18,320.00 Yearly Min / $21,696.00 Yearly Mid / $26,035.00 Yearly Max


Supply, Storage and Distribution Clerk II (#MAGA02)
$18,570.00 Yearly Min / $23,213.00 Yearly Mid / $27,856.00 Yearly Max


Supply, Storage and Distribution Clerk III (#MAGA03)
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$19,875.00 Yearly Min / $24,844.00 Yearly Mid / $29,813.00 Yearly Max


Supply, Storage and Distribution Technician I (#MAGA04)
$22,754.00 Yearly Min / $28,442.00 Yearly Mid / $34,130.00 Yearly Max


Supply, Storage and Distribution Technician II (#MAGA05)
$24,346.00 Yearly Min / $30,433.00 Yearly Mid / $36,520.00 Yearly Max


Supply, Storage and Distribution Supervisor (#MAGA06)
$26,048.00 Yearly Min / $32,560.00 Yearly Mid / $39,072.00 Yearly Max


Supply, Storage and Distribution Coordinator (#MAGA07)
$34,142.00 Yearly Min / $42,678.00 Yearly Mid / $51,214.00 Yearly Max




Description of Occupational Work

This class series uses seven levels of work in the Administrative Services occupational group, Supply, Procurement and Contracting occupational series and describes the overall functions of Supply, Storage, and Distribution involved in inventory control, materials handling, and distribution of materials, equipment, supplies, and other articles. Inventory control involves counting, recording, maintaining, managing, coordinating, tracking, determining disposition, and the acquisition of inventory. Distribution involves transporting, transferring, and issuing inventory. Materials handling involves physically cleaning, inspecting, preparing, assembling, disassembling, operating, loading, unloading, storing, disposing, and displaying inventory.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
  • Collects, receives, marks, sorts, stacks, distributes, and inventories supplies, materials, equipment, parts, or other articles.
     
  • Locates and selects material, supplies, tools, equipment, parts, or other articles from stockroom, warehouse, storage yard, or other related areas.
     
  • Adjusts, repairs, assembles, or prepares products, supplies, equipment, or other items according to specifications or customer requirements.
     
  • Operates a variety of equipment for the purpose of preparing, inspecting, weighing, evaluating, recording, marking, or transporting supplies, materials, equipment, or other articles.
     
  • Records type, quantity, value, or location of material, supplies, equipment or other articles received, shipped, used, or issued. 
     
  • Cleans and maintains supplies, tools, equipment, instruments, and storage areas to ensure compliance with safety regulations; ensures security of inventory. 

Levels of Work

Supply, Storage and Distribution Clerk I

This is the first level of work providing supply inventory service that involves collecting, marking, sorting, stacking, preparing, and distributing a supply, such as linen, and clothing. 

  • Operates equipment such as label machines to stamp and mark supplies, and handcarts to transport supplies.
  • Makes minor repairs and alterations to supplies.
  • Records basic information such as type, size, and quantity of items received, and issued.
  • Typical contacts are with individuals receiving services and agency employees to exchange information.

Supply, Storage and Distribution Clerk II

This is the second level of work providing supply inventory service that involves receiving, sorting, calculating cost, preparing, and distributing items such as documents and mail, or food commodities.

  • Operates equipment such as computerized scales and postage machines to sort, weigh and determine mail cost, x-ray machines to perform routine inspections of mail, cash registers to record commodity sales transactions, and kitchen appliances to prepare hot and cold food commodities such as sandwiches, drinks, and soups.
  • Calculates and records cost of items for billing purposes, using clearly defined instruction.
  • Typical contacts are with agency employees, and individuals receiving services to request/explain policies, procedures, agency services, and basic program requirements.

Supply, Storage and Distribution Clerk III

This is the third level of work providing an inventory courier service where the work emphasis is on material handling and operating vehicles to distribute a variety of supplies, materials, equipment, and other articles on a time schedule.

  • Operates various vehicles ranging from automobiles to trucks equipped with hydraulic lifts and air-brakes to transport a wide variety of supplies, equipment, materials, and other articles such as furniture, office equipment, prepared foods, sensitive or hazardous materials, specimens, documents and mail to various locations throughout the State.
  • Records, secures, and ensures proper handling of materials and equipment to avoid in-transit damage/spoilage. 
  • Arranges cargo to avoid unbalanced loads and to expedite delivery, loading, unloading, and most efficient use of space.
  • Follows time schedules and determines statewide routes to provide timely delivery.
  • Typical contacts are with lower level employees to provide direction and training and/or with customers to answer questions and to explain policies, procedures, and basic service requirements.

Supply, Storage and Distribution Technician I

This is the fourth level of work providing all aspects of inventory control, materials handling, and distribution services for a variety of supplies, materials, and equipment or other articles. 

  • Performs specialized handling activities such as assemble, inspect, display, demonstrate, and prepare equipment/materials/parts for proper operation, use, or issue. 
  • May also decontaminate, sterilize, refrigerate, test, or perform quality checks on supplies, materials, and equipment, and/or ensure appropriate safety precautions are used in handling/disposing specimens or hazardous material.
  • Conducts various detailed inventories to comply with stock rotation schedules, periodic inventory audits, and to identify inventory turnover rate; acquisitions/purchases required inventory. 
  • Maintains recordkeeping systems, compares inventory records with sales orders, invoices, and requisitions to verify accuracy and receipt, and investigates discrepancies.
  • Operates a variety of equipment such as, medium size trucks, forklifts, pallet- jacks, hand trucks and dollies to transport or distribute supplies, equipment, materials, or other articles.
  • Typical contacts are with suppliers, vendors, and agency employees to obtain, clarify, give or screen information.

Supply, Storage, and Distribution Technician II

This is the fifth level of work performing as the lead level in all aspects of inventory control, materials handling, and distribution services for a variety of supplies, materials, and equipment. 

  • Lead worker involves the accountability for the work product of others. 
  • Typical elements include assigning tasks, monitoring progress and workflow, scheduling work, establishing work standards, and/or controlling the transfer of supplies by others between competing stock rooms.
  • Tracks and coordinates movement, acquisition, and disposition of supplies, materials and equipment to prevent overstocking and to meet short-term needs.
  • Serves as a resource to others in the resolution of supply, storage, and distribution problems and issues.
  • May drive a tractor-trailer inter and intra state in support of a warehousing operation.
  • Typical contacts are with a variety of persons such as agency employees, and the public to coordinate operations.

Supply, Storage, and Distribution Supervisor

This is the sixth level of work supervising staff and controlling an agency's inventory control, materials handling, and distribution service for a variety of supplies, materials, and equipment.

  • Supervises two or more merit full time positions (per the Merit Rules) involved in inventory service activities.The elements of supervision include planning, assigning, reviewing, evaluating, coaching, training, and recommending hire/fire, discipline.
  • Supervises inventory service activities, which includes ordering, receiving, storing, handling, inventorying, and disbursing a variety of supplies, materials, equipment and other articles.
  • Maintains and prepares a variety of reports such as daily and monthly cash sheets, equipment or material disposal records, and specification and condition compliance verification reports. 
  • Orders and purchases supplies, materials and equipment.
  • Typical contacts are with department(s) to which goods are delivered, and staff members to elicit opinions or give guidance on services provided.

Supply, Storage, and Distribution Coordinator

This is the seventh level of work coordinating a major, state level, supply service such as, anti-terrorism equipment coordination, mail/courier operation, surplus food services warehousing and distribution coordination, or a major centralized service such as voting machine warehousing and distributing, and centralized medical supply supervision, and coordination.

  • Oversees warehouse facilities, vehicle fleet, staff, and overall inventory control, materials handling, and distribution service.
  • Develops, maintains and implements a detailed inventory control system.
  • Develops and executes logistical plans and procedures for acquisition, transport, routing, security and/or quality control of products and services.
  • Develops strategic plan and participates in product and/or services research and evaluation studies.
  • Negotiates contracts, settlements, and/or freight-handling agreements to resolve problems between shippers, customers and agency.
  • Justifies, develops and/or oversees budget; monitors expenses to ensure necessary funds are available.
  • May supervise lower level employees involved in supply, storage, and distribution activities.
  • Typical contacts are with agency staff to address changes/impact of services with customers, contractors, and vendors to promote consistency in service provided/received.

Knowledge, Skills and Abilities

The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSAs listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.

  • Knowledge of basic inventory practices and procedures.
  • Knowledge of safety and security practices for assigned area.
  • Ability to identify and select materials, supplies, or other articles from stock and to collect or issue stock items.
  • Ability to operate various equipment and machines to make minor adjustments or alterations to prepare products for issue.
  • Ability to use manual or computerized record-keeping systems to record inventory activities.
  • Ability to maintain basic inventory records and to use basic mathematical calculations.
  • Ability to maintain a clean storage area.

In addition to the above Knowledge, Skills and Abilities, the Supply, Storage and Distribution Clerk II requires:

  • Knowledge of prescribed cost and assessment procedures for items such as mail or commodities such as soups, sandwiches, and sodas.
  • Ability to follow clearly defined instructions.
  • Ability to operate a variety of equipment such as cash registers, and postage machines.
  • Ability to respond to a wide variety of individuals; explain policies, procedures, agency services, and basic program requirements.
  • Ability to keep accurate billing records of items such as mail postage, or commodity sales. 

In addition to the above Knowledge, Skills and Abilities, the Supply, Storage and Distribution Clerk III requires:

  • Knowledge of delivery routes within geographic service area.
  • Knowledge of materials handling methods and procedures for a wide mixture of supplies, materials, equipment or other articles.
  • Ability to operate a wide variety of vehicles, handcarts, forklifts, or other equipment used to move, distribute, or transport supplies, materials, equipment, merchandise, and/or mail on a time schedule.
  • Ability to use independent judgement to accomplish supply, materials, and equipment pickup and delivery.
  • Ability to coach lower level employees.

In addition to the above Knowledge, Skills and Abilities, the Supply, Storage and Distribution Technician I requires:

  • Knowledge of assigned inventory technical features and routine maintenance requirements.
  • Knowledge of maintenance and general recordkeeping methods to reflect stock movement.
  • Skill in applying inventory control techniques such as periodic inventories, stock rotation, and quality assurance.
  • Ability to identify, assemble, inspect, operate, test, demonstrate, disinfect, sterilize, dispose, or perform other specialized material handling procedures for assigned inventory.
  • Ability to balance, and verify recordkeeping from sale orders, invoices, requisitions, and other postings.
  • Ability to requisition, and purchase items to replenish inventory.

In addition to the above Knowledge, Skills and Abilities, Supply, Storage and Distribution Technician II requires:

  • Skill in operating a wide variety of vehicles and equipment safely and efficiently such as forklifts, pallet lifts, lawn care equipment and tools; may include a tractor-trailer.
  • Skill in maintaining a recordkeeping system designed for inventory, purchasing, and bookkeeping control.
  • Ability to organize, prioritize and follow through on details such as coordinating stock movement between multiple stockrooms, setting up and controlling distribution sites, or controlling storekeeping operations.
  • Ability to oversee and coach others.

In addition to the above Knowledge, Skills and Abilities, Supply, Storage and Distribution Supervisor requires:

  • Knowledge of supervision.
  • Skill in applying inventory control, distribution, and materials handling techniques.
  • Ability to resolve shipping issues and to determine inventory compliance.

In addition to the above Knowledge, Skills and Abilities, Supply, Storage and Distribution Coordinator requires:

  • Knowledge of the principles and accepted practices of inventory control, purchasing, distribution, materials management, and supervision.
  • Knowledge of the State budgeting and procurement systems.
  • Skill in the methods of product research and /or evaluation studies.
  • Skill in supply, storage, and distribution systems administration.
  • Skill in negotiation.
  • Ability to formulate and execute logistical plans and procedures to ensure quality control of products and services.
  • Ability to justify, develop and/or oversee budgets to administer assigned program.

Job Requirements

JOB REQUIREMENTS for Supply, Storage and Distribution Coordinator
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

  1. Two years experience in inventory control such as ordering, receiving, tracking, storing and handling inventory; disbursing materials, supplies and equipment. 
  2. One year experience in planning, directing and coordinating the supply, storage and distribution operations within a facility or warehouse.
  3. One year experience in creating reports which includes combining and presenting data from multiple sources in an organized format. 
  4. One year experience in using standard computer software programs for word processing, spreadsheets or databases. 
  5. Knowledge of staff supervision acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; OR supervising through subordinate supervisors a group of professional, technical, and clerical employees.

CLASS:
MAGA01
EST:
7/1/2003
REV:
1/1/1900
FORMERLY JOB CLASS:
12202

CLASS:
MAGA02
EST:
7/1/2003
REV:
1/1/1900
FORMERLY JOB CLASS:
12203

CLASS:
MAGA03
EST:
7/1/2003
REV:
1/1/1900
FORMERLY JOB CLASS:
12204

CLASS:
MAGA04
EST:
7/1/2003
REV:
1/1/1900
FORMERLY JOB CLASS:
12205

CLASS:
MAGA05
EST:
7/1/2003
REV:
1/1/1900
FORMERLY JOB CLASS:
12206

CLASS:
MAGA06
EST:
7/1/2003
REV:
1/1/1900
FORMERLY JOB CLASS:
12207

CLASS:
MAGA07
EST:
7/1/2003
REV:
1/1/1900
FORMERLY JOB CLASS:
12208