This class is responsible for negotiating leases and real property transactions to accommodate space needs for the Department of Administrative Services and other state agencies.
Nature and Scope
A class incumbent reports to a technical superior. Work involves conducting leasing negotiations for renewal, expansion and termination transactions, performing space needs analysis, resolving complaints and responding to inquiries concerning lease agreements and non-compliance issues, conducting on-site inspections of leased property, assisting state agencies in the evaluation of operating budgets to plan for the implications of lease obligations and preparing plans and reports. Principal contacts are with tenant agencies, building owners, attorneys, realtors, and county and local government representatives.
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
Conducts real property negotiations on behalf of tenant agencies that involve lease renewals/expansions and terminations of contractual agreements. Collects and/or prepares relevant data. Researches tax maps and deeds. Assists in data gathering for the preparation of more complex real property matters.
Assists in maintaining inventory of current leases and properties available for lease. Performs space needs analysis based on State standards for office space.
Resolves complaints and handles questions from tenant agencies, property owners, attorneys and other parties with regard to non-compliance of contractual agreements, etc. Settles disputes between building owners and tenant agencies.
Conducts on-site inspections on a regular basis of leased property to ensure compliance with codes, rules and regulations. Consults appropriate monitoring and regulatory offices/agencies, as needed.
Assists state agencies in evaluating operating budgets for implications of lease obligations.
Knowledge, Skills and Abilities
The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.
Knowledge of leasing and real estate contract negotiations.
Knowledge of property acquisition procedures.
Knowledge of methods and techniques utilized in analyzing building and office space.
Knowledge of the interpretation of legal agreements and description of properties.
Knowledge of laws, regulations, policies and procedures relating to the acquisition, use and maintenance of leased space in leasing programs.
Knowledge of budgetary procedures.
Skill in negotiating space utilization agreements.
Skill in researching, collecting and analyzing data and making appropriate recommendations.
Ability to maintain records and files.
Ability to interpret, apply and explain applicable laws, rules, regulations, policies and procedures.
Ability to establish and maintain business relationships with a diverse group of people.
JOB REQUIREMENTS for Real Property Specialist
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Six months experience in property management which includes managing properties, liaison with residents/tenants, collection of rent, and property maintenance.
Six months experience in cost analysis.
Six months experience in interpreting laws, rules, regulations, standards, policies, and procedures.
Six months experience in narrative report writing.