This is budget planning and program analysis work at the supervisory level involved in guiding and supporting the Department of Health and Social Services in the creation of strategic plans, the estimation of resources required through tactical planning, and the formulation of operating budgets.
Nature and Scope
Work is performed under the general direction of the Director, Division of Management Services. The incumbent in this class is responsible for planning and supervising the work of a professional staff engaged in the analysis of budget and program activities, policies, and issues of department-wide consequence which may transcend division interest or responsibility. The incumbent develops, drafts and defends positions for Department leadership. Work includes management of special studies or analysis involving multiple division or inter-division program issues. The incumbent also sets budget standards for the Department, analyzes budget submissions and strategic plans to address policy issues and ensure overall budget integrity. In addition, the incumbent develops recommendations on budget/program systems, and strategic planning policies and procedures. An incumbent in this class must demonstrate flexibility and diplomacy in dealing with department personnel at all levels, legislative members, and ranking members of the Executive Department and their staffs.
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
Supervises a staff of analysts involved in providing comprehensive research and analysis of budgetary and programmatic functions within the Department of Health and Social Services. Assist analysts in framing and defining analytical tasks, selecting the appropriate methodology/approach, integrating the various multi-source data, and developing sound and supportable recommendations and cost figures. Establishes unit deadlines and job priorities. Trains, or coordinates training for, unit employees.
Provides guidance and technical assistance to analysts in the coordination of strategic plans and budget requests. Provides direction, consultation, and assistance to Division Directors and senior-level administrators and program directors on budget and strategic planning policy.
Plans, develops, implements, and monitors department budgetary policy and strategic planning process; manages the preparation, monitoring, and analysis of the DHSS budget including setting standards and providing technical assistance.
Represents the Department on various policy-making boards, committees, and task forces.
Reviews and analyzes proposed legislation.
Analyzes program development alternatives, implementation, effectiveness, and trends.
Manages, coordinates, and oversees specialized and technical research projects requested by the DHSS Secretary and/or Director of the Division of Management Services.
Reviews and analyzes requests for federal funds and serves as Department liaison with the State Clearinghouse Committee.
Prepares and gives formal presentation of department position papers on a variety of subjects.
Knowledge, Skills and Abilities
The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.
Knowledge of principles, practices, and techniques of governmental planning, budgetary forecasting, and control.
Knowledge of the objectives, principles, and practices of public administration and budgetary planning, and accounting policies and procedures.
Knowledge of principles, practices, and theories of management and program evaluation.
Knowledge of applicable state and federal laws, rules, regulations, and procedures.
Knowledge of Department organization and operations.
Knowledge of supervisory methods and techniques.
Knowledge of the methods and techniques of statistical analysis and financial projection.
Knowledge of effective means of communication, both orally and in writing.
Ability to prepare and analyze complex reports, financial statements, and other budgetary information.
Ability to analyze complex organizational and procedural problems and make recommendations.
Ability to present ideas effectively, both orally and in writing.
Ability to establish and maintain effective working relationships with high level officials.
JOB REQUIREMENTS for DHSS Manager: Budget and Program Analysis Unit
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Possession of a Bachelors degree or higher in Accounting, Business Administration, Economics, Finance, Business Management, Computer Information Systems or related field.
Three years experience in planning, designing, developing, implementing and evaluating fiscal management studies.
Six months experience in budget administration which includes managing, developing, analyzing and implementing budgets; developing strategic plans and establishing internal control.
Three years experience in interpreting laws, rules, regulations, standards, policies, and procedures.
Knowledge of staff supervision acquired through course work, academic training, training provided through an employer, or performing as a lead worker overseeing the work of others; OR supervising staff which may include planning, assigning, reviewing, and evaluating the work of others; OR supervising through subordinate supervisors a group of professional, technical, and clerical employees.