A class incumbent is responsible for managing the statewide payroll function, overseeing operations, reporting/recording all payroll related information, and developing/testing an integrated human resource/payroll system.
Nature and Scope
Supervision is provided by an administrative superior. Managing an integrated human resource/payroll system, a class incumbent functions as the state's payroll expert and Supervises directly and through subordinate supervisors, the work of professional and support staff. The professional staff performs on-line monitoring, correcting, and processing of payroll information; resolves payroll questions that require legal or policy interpretations; conducts pre-payroll system checks/tests internal controls; and analyzes data/information to monitor system performance and customer service. Payroll services are provided statewide for cabinet agencies, courts school districts, and higher education. Using client-server technology, system customers enter information remotely. Significant responsibilities include strategic planning, process analysis, and quality measurement.
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
Monitors/analyzes impact of emerging payroll/personnel issues and proposed legislation to provide state financial managers and agency managers with consulting and technical assistance.
Develops policies and procedures necessary to develop, test, maintain, and operate the system. Directs the analysis of system changes ensuring accurate and timely cost/benefit analysis.
Directs and manages the implementation of major development projects to maximize existing system resources. Assures that changes required by federal, state, and local government laws and regulations are implemented in a timely, complete, and accurate manner.
Manages, through supervisory positions, the daily operation and system maintenance/testing functions and general ledger adjustments for payroll-related accounts.
Establishes payroll processing policies and procedures in conjunction with other central agencies including State Personnel/ Budget/Controller General/State Treasurer and customer agencies.
Troubleshoots technical and functional system problems.
Develops and implements training programs to assist agency payroll staff/customer staffs.
Knowledge, Skills and Abilities
The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.
Knowledge of State and federal laws applicable to the state payroll/personnel systems, including tax consequences, rules and regulations.
Knowledge of governmental accounting principles and practices.
Knowledge of managerial principles and practices.
Knowledge of process analysis/performance measurement.
Knowledge of concepts, methods, precepts, and techniques of information resource management.
Knowledge of the theory, principles, technologies, and applications of strategic planning, tactical planning, and system development technologies.
Knowledge of the State accounting and budgeting systems and processes and the relationship to the management of payroll system development and operating policies/procedures.
Skill in management information resource analysis, development, and application.
Skill in the management and direction of project teams and (subordinate) staff.Skill in developing consensus and mediating diverse/opposing priorities.
Ability to analyze, recommend and implement policies, procedures, and methods.
Ability to communicate effectively.
JOB REQUIREMENTS for State Payroll Manager
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Possession of a Bachelors degree or higher in Accounting, Business Administration, Economics, Finance, Business Management, Computer Information Systems or related field.
Three years experience in governmental accounting which includes analyzing, recording and reporting financial transactions for government organizations and interpreting Governmental Accounting Standards (GASB) and Generally Accepted Accounting Principles (GAAP).
Three years experience in payroll administration which includes planning, organizing, coordinating and implementing payroll activities through an integrated human resource management information system as well as directing and managing the implementation of major development projects for systems operation and maintenance.
Six months experience in policy administration which includes planning, developing, implementing and evaluating policies and procedures.
Six months experience in strategic planning such as planning and mapping a path between the present and future usually for three to five years by determining key objectives, how to accomplish the key objectives, what strategies should be used, what activities would contribute to accomplishing the key objectives and developing performance measures to gauge and report progress or success.
Six months experience in operations management which includes planning, directing, coordinating, controlling and evaluating operations typically through subordinate supervisors.