An incumbent in this class provides total fiscal management and control of the Department of Health and Social Services financial resources.
Fiscal responsibility for Department of Health and Social Service's annual budget of 330-350 million.
Supervises 3-4 administrative and indirectly supervises 30-35 professional, paraprofessional, secretarial and clerical employees.
Oversees monthly release of $2,200,000 in public assistance payments to 8,800 recipients.
Oversees a payroll section, through subordinate staff, that processes $7,700,000 in bi-monthly pay checks to 4300 employees.
Oversees an accounts payable section, through subordinate staff, that issues 3,000 checks to Department vendors.
Nature and Scope
The class incumbent functions as the principal financial officer of the Department of Health and Social Services. The incumbent has total responsibility for all auditing and accounting functions, financial reporting, fiscal recordkeeping and the development, modification and implementation of financial controls. An incumbent in this class reports to a top level Department official. Typical contacts are with operating management and other fiscal administrative personnel within the Department, high level officials of the Department and other operating departments of the State including the Treasurer's Office and Budget Office. The incumbent also maintains liaison with various Federal officials to keep informed of developments affecting the numerous programs administered by the Department. The incumbent is responsible for planning, organizing, directing and implementing financial systems and procedures through a subordinate staff of professional, paraprofessional and clerical personnel with the principal focus on effectively managing the budget of the Department of Health and Social Service.
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
Provides effective management of assigned staff to achieve proper fiscal control of the Department's financial resources.
Provides counsel and direction to Department budget unit managers and financial administrators concerning policy, procedure and interpretations of applicable state and federal laws and regulations pertaining to the fiscal affairs of the Department.
Provides fiscal management information, reports and briefings to top agency management, representatives from fiscal/financial agencies or federal grant or agencies.
Develops and administers financial control and reporting systems that accurately reflect the fiscal posture of the Department.
Conducts indepth, comprehensive analysis and/or forecasting of fiscal matters for the Department.
Provides technical and administrative direction to the Department's functional operations including, accounting, payroll, DFMS, public assistance payments and federal grants management offices.
Monitors all financial transactions within the Department to insure complete compliance with all Federal, State and Departmental rules, regulations, policies and procedures.
Prepares annual budgets involving state, special and federal funds and makes necessary revisions to reflect changes in receipts, estimates, costs or program needs.
Knowledge, Skills and Abilities
The intent of the listed knowledge, skills and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSA’s listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.
Knowledge of applicable federal and state laws, rules and regulations.
Knowledge of governmental accounting procedures and fiscal control systems.
Knowledge of state payroll, accounting and computer systems, to include the Delaware financial management system (DFMS).
Knowledge of employee/employer pension and fiscal contribution system.
Knowledge of methods and techniques used to assemble, analyze and interpret financial and accounting data and prepare reports from such data.
Knowledge of office practices and procedures.
Knowledge of supervisory methods and techniques.
Skill in the evaluation and determination of accounting system requirements necessary to meet Department needs.
Skill in the application of sound judgment when interpreting and applying policies, rules and regulations.
Ability to plan, direct, oversee and evaluate the fiscal operations of a major Department.
Ability to plan, assign and direct the work of subordinates.
Ability to present reports, in both written and oral forms.
Ability to establish and maintain effective working relationships with individuals in state, local and federal government agencies and the general public.
JOB REQUIREMENTS for Controller Department of Health and Social Services Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Three years experience in planning, designing, developing, implementing and evaluating fiscal management studies.
Three years experience in developing solutions and providing recommendations, guidance and direction to management/officials in accomplishing organizational and operational goals and objectives and identifying and resolving issues.
Three years experience in interpreting laws, rules, regulations, standards, policies, and procedures.
Six months experience in financial administration such as comprehensive analysis of programs, budgets, projects, services, alternatives, and costs; financial planning, revenue generation, revenue forecasting, expenditure forecasting, cash flow management and establishing internal control.
Six months experience in developing financial policies and procedures.
Six months experience in staff supervision of two or more employees which includes to plan, assign, review, discipline, recommend hire, promotion, termination and administer performance plans and reviews.