Recruitment #160826-044100-001
Department | Clerk |
---|---|
Open Date | 8/26/2016 5:00:00 PM |
Filing Deadline | 2/22/2017 5:00:00 PM |
Salary | $17.80 - $25.37/hour; $3,085.33 - $4,397.47/month; $37,024.00 - $52,769.60/year |
Employment Type |
Full-Time
|
Type of Recruitment | Promotional |
Full-Time Benefits: Health, vision, dental, and life insurance; annual and sick leave; paid holidays; pension and tax-deferred compensation (457) plans; and more.
This is highly responsible specialized office support work including advanced technical work in preparing complex draft agendas and supporting materials, recording and preparing minutes for City Council, Community Redevelopment Agenda, the Civil Service Board, and major boards and committees, and processing official records and/or documents of the City.
Receives and screens telephone calls, greets office visitors, answers questions and provides information to the public, including copies of ordinances, minutes, and other public record documents; conducts research to identify and ensure provision of correct documents requested; instructs public on method of accessing records provided on-line; collects monies for copies, code enforcement fines, petitions for review, etc.
Attends City Council meetings and records meetings and other official functions; converts action summaries for Council and Community Redevelopment Agenda meetings into minutes and ensures that appropriate data is included and that information is accurately reflected as a matter of public record; ascertains that all back-up materials and files for current City Council agenda items are accounted for and distributed appropriately; verifies the status of closure, alcoholic beverage, special uses, variance and zoning petitions; prepares letters and motions from action summaries and distributes to proper entities; prepares resolutions that go to the Mayor for signature with transmittal letter; ensures that official documents and copies thereof are properly signed, stamped, numbered, dated and sealed; prepares files for zonings, plan amendment, historic property tax exemption, etc.
Attends meetings of a variety of boards and committees, including the Community Redevelopment Agency, Civil Service Board, Public Nuisance Abatement Board, and records their sessions and prepares minutes; may prepare and distribute Notice of Hearings, written orders of the Civil Service Board, and subpoenas pursuant to established procedure; prepares and processes a wide variety of official records and/or legal documents.
Performs a variety of assignments involving retention, retrieval and disposal services for the records of all municipal departments; assists with the continued development and maintenance of a citywide records management program; researches official records to compile histories of agencies, individuals, meetings, and events; participates in activities associated with arranging records into a computer system for information retrieval; assists records management staff in scheduling records for destruction or permanent retention in city archives; provides technical assistance to the public, city departments, and researchers in referencing materials in the archives.
Receives and checks for accuracy all transmittals from City departments for record storage; uses records management database (TRIM) to enter, track, search, and process disposal for the records of all municipal departments; provides Inventory Technician appropriate paperwork to facilitate retrieval and/or pick-up for daily runs, reviews and verifies for accuracy and completeness; provides Micrographics Supervisor with listings of documents to be scanned as determined from retention schedules; coordinates activities with commercial storage facility; recommends changes to procedures and/or forms to Records Manager.
Performs related work as required.
Considerable knowledge of: business English, spelling, punctuation, grammar and composition; basic mathematical calculations; standard office practices and procedures. Knowledge of Spanish, written and verbal, would be very helpful.
Ability to: search for, compile data and prepare reports from files and other sources; make decisions in accordance with laws, regulations and policy and apply these to work problems; rapidly acquire knowledge of administrative and procedural regulations and work independently on complex administrative matters; understand and carry out complex oral and written instructions; establish and maintain effective working relationships with public officials, employees and the general public and deal with public relations problems effectively, courteously, and tactfully.
Skill in: Operating computer equipment in addition to, scanners, copy machines, and a typewriter; use of a typewriter.