9920 Public Svc Aide-Asst to Prof

Recruitment #TEX-9920-075113

Introduction

 

The San Francisco Public Library (SFPL) is one of the premier urban public libraries in the country, and a leader in creating visionary policies and innovative programs that promote literacy and learning, digital inclusion, social justice, and healthy communities. It embraces its role as the most democratic of institutions, providing safe and welcoming facilities for all members of the community. SFPL is dedicated to free and equal access to information, knowledge, independent learning and the joys of reading for our diverse community. For more information about the SFPL, visit http://sfpl.org.

Appointment Type:

Temporary Exempt (TEX) position is excluded by the Charter from the competitive civil service examination pursuant to San Francisco Charter Section 10.104. Exempt employees are considered “at will” and shall serve at the discretion of the Appointing Officer.

Position Description:

Under supervision, the Public Service Aide to Professionals will assist in the performance of a variety of duties related to the functions of the Human Resources office. Duties may include: performing complex tasks on a limited basis in direct support of professional and skilled staff; researching and compiling data; assisting in the preparation of reports and documents; assisting in the implementation of programs; answering telephones, taking messages and transferring calls; sorting materials; assisting in ordering, receiving and distribution of office supplies; and other duties as assigned.

 

Duties and Responsibilities:

 

1). Greeting and providing information to staff and the public, answering inquiries in person, phone or email; processing incoming mail, maintaining and logging submitted job application material.

 

2). Composing, proofreading, and editing various documents such as letters, memos, reports, employment opportunity announcements and emails distributed to individuals, groups, or Library system-wide.

 

3). Performing functions in relation to Library’s recruitment and selection process including scheduling interviews by contacting candidates via phone and/or email, arranging set-up of location for interviews, coordinating with IT to set up media/phone equipment.

 

4). Compiling data and preparing a variety of reports; preparing and submitting Purchase Orders for the HR Office.

 

5). Assisting with the preparation of documents and reassignment announcement postings.

 

6). Assisting and providing clerical/admin support to Library Human Resources Director, Human Resources Analysts, Training Unit, and the Payroll Unit.

 

7). Assisting with the preparation of various HR related events such as Staff Recognition, Service Pins Ceremony, Staff Holiday Event, etc.

 

8). Working closely with technology such as eMerge and Microsoft Suite.

 

9). Assisting in ordering, receiving, stocking and distribution of office supplies. 

 

 

Desirable Skills and Qualifications: 

             -       Experience in exercising tact and maintaining poise in answering inquiries via phone, email and in  person

-       Excellent computer skills

-       Excellent oral and verbal communication       

-     Excellent phone etiquette

Desirable Skills and Qualifications:  The stated desirable skills and qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

Minimum Qualifications

1). High school diploma or equivalent (GED or High School Proficiency Examination) 

AND

2). Six (6) months (1000 hours) of clerical support and customer service experiences in an office environment.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.
  • Select the TEX-9920-075113 job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the analyst, Meiyi Ouyang, by telephone at 415-437-4886, or by email at meiyi.ouyang@sfpl.org.

VERIFICATION:
Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at
http://sfdhr.org/index.aspx?page=456.

NOTE: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Selection Plan

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the hiring department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Terms of Announcement:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at http://www.jobaps.com/sf

Requests:
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Issued: March 6, 2017
Micki Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: TEX-9920-075113
LIB/MO/415-437-4886

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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