1824 Principal Administrative Analyst

Recruitment #TEX-1824-083972

Introduction

  

 

Class 1824 - Principal Administrative Analyst - Administration and Finance Division - Contracts Unit

 

 

APPOINTMENT TYPE:  Temporary Exempt.  This position is a temporary position exempt from the competitive civil service examination process and serves at the discretion of the Appointing Officer.  The maximum duration of this temporary exempt appointment is three years.

 

Who We Are

Through the provision of coordinated, compassionate, and high‐quality services, the Department of Homelessness and Supportive Housing (HSH) strives to make homelessness in San Francisco rare, brief, and one time. The Department provides assistance and support to homeless and at‐risk youth, adults and families to prevent imminent episodes of homelessness and end homelessness for people in San Francisco. Services including outreach, homelessness prevention, emergency shelter, drop‐in centers, transitional housing, supportive housing, short‐term rental subsidies, and support services to help people exit homelessness. For more information about the department, please visit our website:  http://dhsh.sfgov.org/

 

What We Do

San Francisco is a pioneer in homeless services and a leader in providing supportive housing as a permanent exit from homelessness. The Department of Homelessness and Supportive Housing seeks to be a national leader in the movement to end homelessness by developing a coordinated, client-focused system of services, piloting innovative models, and implementing proven solutions with measurable results. Major programs include: street outreach and service connection through the Homeless Outreach Team; 1,500-bed shelter system for single adults and families including shelters for members of the LGBT community and survivors of domestic violence; Navigation Centers that provide temporary shelter to chronically homeless individuals using a low-threshold entry model; rapid rehousing rental subsidies for families, single adults, seniors and transitional aged youth; the Homeward Bound program which has helped 10,000 individuals return to stable housing in their city of origin; and robust supportive housing programs of nearly 6,500 units which provide permanent housing and services to formerly homeless individuals and families.

 

What You’ll Be Doing:

Under general administrative direction, the Principal Administrative Analyst organizes, supervises and conducts important, high profile, complex, and sensitive analytical work that has substantive impact on the Department’s clients through grants and contracts. This will include, but is not limited to: facilitating and overseeing a robust procurement schedule, developing, processing and administering contractual agreements and grants; conducting difficult, complex and comprehensive process analyses; and communicating clearly at all stages of contract development with multiple stakeholders, from program colleagues to department leadership to community partner organizations and leaders throughout the City.

 

Essential Duties and Responsibilities

·         Actively supporting the mission, vision and core values of the Department of Homelessness & Supportive Housing

·         Planning, coordinating and conducting an active procurement schedule

·         Demonstrating an outstanding level of customer service with internal and external partners

·         Directing and conducting competitive solicitations, reviews and selection processes, including receipt and review of bids/proposals, negotiation with potential contractors/vendors, and review/processing of approvals

·         Working with sensitive, highly visible and complex contracts that have a significant impact on our clients

·         Conferring with senior management staff to discuss, evaluate and make policy recommendations on special projects and/or a variety of complex, sensitive and/or highly visible administrative, organizational, policy, and operational projects

·         Representing the contracts division with other managers within the department, senior department leadership and to departments and leaders from throughout the City, as well as with outside agencies

·         Assisting in the development of effective and efficient contracts processes that improve services to our clients

·         Ensuring compliance with the City Charter, Administrative Code, and financial policies

·         Managing the administration of contractual agreements with multiple funding sources

·         Advising management and staff regarding contract compliance, financial and other policy formulation

·         Assisting with the coordination and/or negotiation of relevant issues with outside departments, agencies, and organizations

·         Advising management and staff, including the directing of and/or preparation of reports and recommendations

·         Cultivating and maintaining positive, productive working relationships with internal/external stakeholders and partners

·         Reviewing invoicing practices and policies and recommending best practices

·         Implementing and maintaining quality controls for contract and grant practices

·         Managing the department’s annual nonprofit monitoring program participation

·         Directing and/or conducting complex and comprehensive analyses to evaluate existing and proposed programs

·         Collaborating with management, outside experts, and others to clarify overall mission, goals, problems and issues

·         Preparing clear, comprehensive reports and presentations as needed, including logical and coherent policy recommendations and appropriate supporting documentation.

·         Supervising other members of the contracts team as needed, including development of performance plans

·         Working overtime as needed during periods of high need, e.g. end of the fiscal year, periods of a high  volume of new grants/contracts and/or renewals

·         Performing other duties as required

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university, and five (5) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B, and four (4) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university, and six (6) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B, and five (5) years full-time-equivalent experience performing professional-level analytical work as described in Note A;

 SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1824, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1823 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1824.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Desirable Qualifications

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

§  Outstanding written and oral communication skills and the ability to communicate with diplomacy and conduct meetings with various stakeholders, both within and outside of the department

§  Exceptional organizational skills

§  Experience implementing changes in longstanding practices and policies

§  Ability to work independently, effectively prioritize and organize multiple assignments and projects, and adjust effectively to evolving changing priorities

§  Exemplary attention to detail

§  Excellent leadership

§  Knowledge of contracts and grants, contracting processes and contracting systems

§  Ability to manage time and workload proactively and effectively

§  Ability to analyze, interpret, and apply related laws, regulations, policies, procedures and practices to meet organizational goals

§  Creativity and a sense of humor

Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at
http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the Human Resources Analyst, Queena Poon, by telephone at (415) 355-5212, or by email at queena.poon@sfgov.org.

Selection Plan

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine applicants’ qualifications. Only those applicants who most closely meet the needs of the Department will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

Conviction History

If you receive a conditional offer of employment, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you were given a conditional offer of employment. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you receive a conditional offer of employment, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Requests:

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: 
http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

 
Issued:  1/29/2018
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: 083972
HOM/QP/415-355-5212

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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