Senior Administrative Analyst

Finance and Planning Division

Recruitment #TEX-1823-063141

Introduction

Appointment Type:  In accordance with City Charter Section 10.104, this is a Temporary Exempt position under Exempt Category 17, which states that "Appointments, which shall not exceed two years and shall not be renewable, as substitutes for civil service employees on leave, except that such positions may be filled through regular civil service procedures."  Exempt appointments are "at will" employees and serve at the discretion of the Appointing Officer. 

Position Description:  Under general direction, plans and performs financial analyses including forecasting, revenue and expense projections; analysis of capital requirements and financing alternatives.  Analyzes trends in budget expenditures and revenue, prepares financial reports for management; assists Chief Financial Officer in preparation of Department submission of annual budget to the Mayor's Office.  Performs monthly reporting of Department budget status, including detailed analysis of both expenditures and revenues. Oversees the Department's Vehicle Accident Billing program and EMS Revenue program. Responsible for financial reconciliation of Department grants and grants process; responsible for formal approval process, execution, administration, and monitoring of contracts.  Works with Division of Support Services on all capital and facility work, both in the coordination of work with vendors/other City Departments as well as payment of invoices.

Examples of Important and Essential Duties: 

  1. Plans and performs financial analyses including forecasting, revenue and expense projections; analysis of capital requirements and financing alternatives.
  2. Analyzes trends in budget expenditures and revenue, prepares financial reports for management.
  3. Coordinates and assists in the development and management of the department’s operating budget.
  4. Prepares budget presentations for use at Fire Commission or Board of Supervisors meetings.
  5. Oversees the Department’s vehicle accident billing program.
  6. Oversees the Department’s EMS revenue program.
  7. Reconciles high-level monthly reports from Controller’s Office with Departmental projections.
  8. Performs financial reconciliation of Department grants and oversees grants process.
  9. Administers and monitors approved contracts, both from scope of work perspective and payment/invoicing.
  10. Performs related duties as assigned.

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A: OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent performing professional level analytical work as described in Note A

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Jesusa Bushongby email at jesusa.bushong@sfgov.org.

 

Selection Procedures

Each qualified applicant’s application will be reviewed by subject matter experts with regard to how well the applicant’s experience matches the requirements of the position.  Those candidates whose experience is determined to most closely match the requirements of the positions will be invited to advance to an oral interview and/or performance exam.  Possession of the minimum qualifications does not guarantee advancement in the process, and the decision of the screening committee is final.

Conviction History

As part of the selection process an image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) history will disqualify you as a candidate based on the specific requirements of the position to which you are applying. If selected for fingerprinting, the hiring department will contact you to schedule an appointment.

Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


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