1822 Administrative Analyst

Recruitment #TEX-1822-077657

Introduction

San Francisco Public Works: San Francisco Public Works contributes to making San Francisco a beautiful, livable, vibrant, safe and sustainable city, enhancing the quality of life in San Francisco by providing outstanding public service. It designs, builds, operates, maintains, cleans, greens, and improves the City's infrastructure, public rights of way and facilities with skill, pride, and responsiveness in partnership with the community. Public Works has about 1,400 employees, an annual budget of $259.4 million, and manages or provides consulting services to a $4.8 billion portfolio of City and County building and infrastructure capital improvement projects.

POSITION DESCRIPTION: Under direction, the Administrative Analyst performs difficult and detailed professional-level analytical work in a variety of functional areas, such as: development and administration of competitive bid processes and contractual agreements; grant administration and monitoring; budget administration; legislative analysis; development and evaluation of management/administrative policy; program evaluation and planning; complex financial/fiscal analysis and reporting.  

POSITION RESPONSIBILITIES:

·   Perform research, gather, compile, & analyze information/data related to construction within the public right-of-way.  Identify issues & determine analytical standards in consultation with supervisor, staff, & experts.  Develop tentative findings.  Discuss & coordinate findings with supervisor, staff & appropriate individuals.  Develop & assist with recommendation or course of action.  Gather additional information & revise methodology as needed.

·   Provide customer service to contractors, vendors, developers, & clients for issues within the public right-of-way.

·   Prepare or assist with a variety of management reports & statistical dashboards.  Compile & evaluate information for reports.  Present background information & analytical standards.  Outline findings and recommendations to prepare logical supporting documentation.  Present reports, including formal presentations to groups, & statistical dashboards.

·   Support current initiatives/policies & assist in the development of new initiatives.  Consult with staff to determine parameters for analysis and other background information.  Analyze existing policies, procedures and work practices.  Analyze the effect of existing legislation, regulations & laws to determine recommendations. 

·   Consult with managers & assist in planning & development of the annual general fund contract expenses.  Review contractor invoices from Permit/Inspection staff, compile documentation needed for business justification.  Assist with related trend analysis to project completed work.  Perform and/or assist in fiscal/financial analysis.  

·   Assist with contract development, specifications, & administration of a competitive bid processes.  Monitor expenditures, payments, and accounts to ensure contract compliance.  Identify needs, goals, available funding, & other criteria.  Assist with analyzing bids provided by contractors.  Establish/maintain contractual relationships.  Monitor & enforce legal agreements to ensure compliance.

APPOINTMENT TYPE: Temporary - Exempt. Full time. The General Services Agency San Francisco Public Works has an opening for an exempt appointment in San Francisco. The position is excluded by the Charter from competitive civil service examination process. The successful candidate shall serve at the discretion of the appointing officer. This position has an anticipated duration of no more than two (2) years and will not result in an eligible list or permanent civil service hiring.

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work,as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; OR

3. Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A;

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822.

DESIRABLE QUALIFICATIONS:

·         Experience dealing with contractors, builders, and utilities such as PG&E, AT&T, Verizon, Comcast, etc.

·         Experience training and presenting in front of groups

·         Proficient in Microsoft Suite applications (including Excel, Word, and Outlook)

·         Ability to multi-task and meet deadlines in a timely manner.

·         Excellent Written and Verbal Communication Skills.

How To Apply

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement TEX-1822-077657
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

In order to be considered for this position, you must submit the following information in addition to the CCSF online application by the filing deadline:

  • Cover letter
  • Resume
  • Copy of Diploma or Transcript
  • Letter of Verification of Experience

Verification of Education: Applicants must provide a copy of diploma or official transcript to verify qualifying education by filing deadline to show that the minimum qualifications have been met. For more information, please visit: http://sfdhr.org/index.aspx?page=456

Verification of Experience: Applicants must submit verification (proof) of qualifying experience by the filing deadline.  Verification of experience must be submitted on employer’s official letterhead, specifying name of the applicant, job title(s), duties performed, dates of service, and must be signed by the employer or the employer’s authorized representative.  City employment will be verified by employee record.  City and County employees will receive credit for the duties of the class/position to which appointed.  Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules.  City employees relying upon qualifying work experience gained outside the City and County of San Francisco must submit written verification of such experience as described above.  Verification of experience may be waived if impossible to obtain.  The applicant must submit a signed statement explaining the reason for the request for waiver.  Waiver requests will not be automatically granted, but will be considered on a case-by-case basis.  Failure to submit the required verification or request for waiver when required may result in the rejection of the application.

Verification documentation may be submitted by:

1. Uploading the documents through JobAps; OR

2. Scanning the documents and email as an attachment, with recruitment number in subject line to: Raquel.knighten@sfdpw.org; OR

3. Hand delivering or sending the documents via U.S. Postal mail to: General Services Agency, Human Resources 1155 Market Street, 4th Floor San Francisco, CA  94103 Attention: PEX-1822-077657

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco online application.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Raquel Knighten, by telephone at 415-554-6000, or by email at Raquel.knighten@sfdpw.org.

Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Selection Procedures

SUPPLEMENTAL QUESTIONAIRE: (Qualifying) Applicants will be prompted to complete a supplemental questionnaire as part of the online employment application. The Supplemental Questionnaire is designed to obtain specific information regarding an applicant’s education and experience in relation to the Minimum Qualifications for this position. It is essential that an applicant provides complete information in identifying their education and experience. The Supplemental Questionnaire will be used to evaluate if an applicant meets the minimum qualifications. Applicants must also complete the official application. The information in the Supplemental Questionnaire will not be scored and is collected for informational purposes only.

Applications will be screened for relevant qualifying experience.  Additional screening mechanisms may be implemented in order to determine candidates’ qualifications.  Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process.  Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

The application procedure is in compliance with the Americans with Disabilities Act, if you need assistance to participate in this recruitment, contact Raquel Knighten (415) 554-6000, or in writing at Raquel.Knighten@sfdpw.org. Notification in advance will enable the department and County to evaluate arrangements to reasonably accommodate your need.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Terms of Announcement:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Requests:
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: 
http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

Issued:  October 6, 2017
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: TEX-1822-077657
GSA-San Francisco Public Works/ RK / 415-554-6000

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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