1822 Administrative Analyst

(Budget Section)

Recruitment #TEX-1822-075463

Introduction

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This recruitment may close at any time, but no sooner than April 14, 2017.  Interested applicants are encouraged to file immediately.  

APPOINTMENT TYPE:  Temporary - Exempt.   The General Services Agency San Francisco Public Works, Budget Section has openings for an exempt appointment in San Francisco.  This position is excluded by the Charter from the competitive civil service examination process.  The successful candidate will serve at the discretion of the appointing officer.  This has an anticipated duration of up to 18 months.  

POSITION DESCRIPTION:
This 1822 Administrative Analyst position is in the Office of Finance and Administration at San Francisco Public Works. Under general direction within the Budget section, the 1822 Administrative Analyst performs difficult and detailed professional-level analytical work in a variety of functional areas, including: budget development, administration and monitoring; complex financial/fiscal analysis and reporting; and grant development, administration, monitoring, and reporting.  

Essential functions include, but are not limited to:

  • Provides analytical support for the operating budget and capital projects;
  • Performs analysis for budget development and resource planning;
  • Performs or assists in needs analysis and trend analysis based on research and consultation with managers and administrative staff;
  • Consults with managers and assists in resource planning and development of annual budget estimates;
  • Reviews and analyzes budget requests from administrators;
  • Compiles information and documentation in preparation for producing reports and/or drafts reports related to budget and resource planning issues;
  • Assists with preparation and submission of grant funding applications for capital projects;
  • Works with capital project staff and accountants to ensure timely use of funds, manages expenditures to ensure compliance with funding restrictions, and prepares necessary reports;
  • Monitors federal, state, and local transportation legislation and proposals;
  • Prepares presentations and fact sheets summarizing departmental budget and performance data;
  • Assists in obtaining funding for department capital projects and getting necessary legislative approvals from the Mayor’s Office, Board of Supervisors, and other agencies as appropriate; and,
  • Performs other related duties as assigned

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work,as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; OR

3. Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A;

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822.

DESIRABLE QUALIFICATIONS  

  • Possession of a bachelor’s degree in public administration, finance, public policy, or organizational development;
  • Experience related to governmental budget and fund accounting practices;
  • Experience performing complex revenue and expenditure reporting, forecasting, and historical trend analysis;
  • Experience working with complex and voluminous data from financial and/or project management system applications in an integrated business systems environment;
  • Working knowledge of Microsoft Excel or other spreadsheet software including use of pivot tables and charts;
  • Excellent communication skills.

How To Apply

In addition to the CCSF application online, you must submit the following by the filing deadline:

  • Cover Letter
  • Resume

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Maria Chan, by telephone at (415) 554-6002, or by email at maria.chan@sfdpw.org.

Verification:
Applicants may be required to submit verification of the qualifying experience and education, at any point in the application, examination or departmental selection process.  Resumes are not verification documentation. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.  .

 

Selection Procedures

Application, cover letter, and resume will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those qualified applicants who most closely meet the needs of the department will be invited to continue in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement in the selection process.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures: Important Employment Information for the City and County of San Francisco can be obtained at http://www.sfdhr.org/index.aspx?page=20   or hard copy at 1 South Van Ness Avenue, 4th Floor. 

Right to Work: All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Issued: 3/31/2017
Recruitment ID: TEX-1822-075463
GSA HR/MPC– (415) 554-6002 

MINORITIES, WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY

AN EQUAL OPPORTUNITY EMPLOYER

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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