Contract Analyst

1822, Administrative Analyst

Recruitment #TEX-1822-064353

Introduction

POSITION:

The Department of Technology (DT) is the centralized technology services provider within San Francisco City & County government, delivering technology infrastructure and services to approximately 28,000 employees and 800,000 citizens.  The department has an annual operating budget of over $97M and contains over 220 employees.  Core service areas include: Technology Architecture & Security, Technology Service Delivery & Management, Client Services & Project Management Office, Public Safety Systems & Wiring, Technology Administration, Policy & Governance, and Public Communications.

 

We are a service-oriented and dynamic group consisting of five Procurement and Contract Professionals.  The team supports DT with contract planning, strategic souring, negotiations, and vendor management services that enable DT to accomplish its missions as efficiently and effectively as possible, within budget, and in compliance with all applicable laws, regulations and policies.

 

We are seeking a results-driven, positive and accountable professional to serve as a Contract Analyst, reporting to the Strategic Sourcing Manager.  As the Contract Analyst, you will be responsible for spend and market analysis, contract planning, strategic souring, negotiations, post award contract management and vendor management.

 

       POSITION RESPONSIBILITIES:

  • Coordinate preparation of purchase orders and procurement documents (RFI/RFQ/RFPs) to meet DT’s business requirements, and ensure that they are moved through the procurement pipeline effectively and efficiently;
  • Work with City attorney and risk management representatives to develop and insert appropriate legal protections in contracts, as warranted;
  • Maintain and continuously seek to improve procurement and contract management policies and procedures, including templates and training materials for DT staff.  Develop a knowledge base of negotiating strategies and best practices;
  • Develop and maintain a contracts management database of all executed contracts. Maintain a repository for draft documents for access and review by stakeholders.

JOB TYPE

This Temporary Exempt – As Needed position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointing officer. This position has an anticipated duration of 1040 hours per physical year, benefits are not offered under this job type and this position will not result in an eligible list or permanent civil service hiring.

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work, as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; OR

3. Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A;

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822.

Required Knowledge:    

a)      spend and market analysis, strategic sourcing, contract negotiations, post award contract management, vendor management.

 b)      Proficient in Microsoft Suite applications (including Excel, Word, and Outlook)

c)       IT Procurement (Hardware, Software, Network and Telecommunications) or IT Project Management.  

DESIRABLE QUALIFICATIONS:

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

  •  Excellent interpersonal skills;
  • Experience in analyzing, planning, coordinating and managing end-to-end procurement activities through diverse key stakeholders in a large organization;
  • Excellent written and verbal communication skills;
  • Experience in training and presenting in front of groups;
  • Ability to multi-task and meet deadlines.

Additional education: A MBA in Supply Chain Management or a related field is a plus

 

Additional years of experience: 1-2 year of work experience in a high-volume and fast-pace customer service organization.

  

Additional knowledge: Direct experience with civil service/government work or a large organization.

 

Preferred certifications or licenses: a certificate in the Supply Chain Management or Procurement/Contract related field is a plus.

 

Desired behaviors or characteristics (e.g. organization, leadership, managing complex projects, resource management, etc)

a.      Can Do Attitude;

b.      Be accountable and dependable in delivering results;

c.       Be responsive to requests from colleagues and customers;

d.      Be willing to go above and beyond.

 

 

NOTE:

1. MEDICAL TESTING: Prior to appointment, eligible candidates must successfully pass the TB testing Process and medical evaluation.

 

2. Successful candidates who become eligible for appointment may be required to go through a background investigation to determine the candidate’s suitability for employment in this classification. Factors considered in the investigation may include employment history, use of illegal/controlled substances. Reasons for rejection based on this investigation may include, but not limited to: applicable convictions, repeated or serious violations of the law, inability to accept supervision, inability to follow rules and regulations, falsification of application materials and/or other relevant factors. Failure to obtain and maintain security clearance may be basis for termination.

 

3. Prospective and current employees may be subject to drug and/or alcohol testing in accordance with Federal rules and regulations. The City and County of San Francisco’s Substance Abuse Policy, in compliance with the Department of Transportation Omnibus Transportation Employer Testing Act of 1991 employing the Federal Motor Carrier Safety Administration (FMCSA) and Federal Transit Administration (FTA) regulations, requires drug and alcohol testing for employees in “safety-sensitive” positions. Some 7338 Electrical Line Worker positions qualify as “safety-sensitive” as defined by the (FMCSA) and FTA regulations. The selected applicants for “safety-sensitive” positions will be required to pass a Pre-Employment drug test prior to appointment and shall be subject to Random, Post-Accident, Reasonable Suspicion, Return-To-Duty, and Follow-Up testing during employment. Prior to appointment to an FMCSA “safety-sensitive position, each applicant who has participated in a DOT drug and alcohol testing program within the immediately preceding two years will be required to sign a consent form authorizing the City to contact his/her prior employers concerning his/her drug and alcohol test history.”

How To Apply

HOW TO APPLY:

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

·         Select the desired job announcement

·         Select “Apply” and read and acknowledge the information

·         Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”

·         Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org).

 

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

 

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

 

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

 

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Ryan Lim, by telephone at 415-581-4065 or by email at ryan.lim@sfgov.org

 

Selection Procedures

Applications will be screened for relevant qualifying experience.  Additional screening mechanisms may be implemented in order to determine candidates’ qualifications.  Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process.  Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. 

VERIFICATION OF EXPERIENCE/EDUCATION:

Verification of experience/education may be required at a later date. If verification is required, failure to provide it may result in disqualification from the selection process. Applicants who possess a degree that is from a foreign and/or non-accredited college or university may be required to provide an equivalency certification of the degree.

The application procedure is in compliance with the Americans with Disabilities Act, if you need assistance to participate in this recruitment, contact Ryan Lim (415) 581-4065, or in writing at Ryan.Lim@sfgov.org. Notification in advance will enable the department and County to evaluate arrangements to reasonably accommodate your need.

Conviction History

As part of the selection process an image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) history will disqualify you as a candidate based on the specific requirements of the position to which you are applying. If selected for fingerprinting, the hiring department will contact you to schedule an appointment.

Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

The application procedure is in compliance with the Americans with Disabilities Act, if you need assistance to participate in this recruitment, contact Ryan Lim (415) 581-4065, or in writing at Ryan.Lim@sfgov.org. Notification in advance will enable the department and County to evaluate arrangements to reasonably accommodate your need.

 

Requests:

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: 
http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities


Information regarding requests for Veterans Preference can be found at: 
http://sfdhr.org/information-about-hiring-process#veteranspreference

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

THE CITY AND COUNTY OF SAN FRANCISCO IS AN EQUAL OPPORTUNITY EMPLOYER.  MINORITIES, WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY.


Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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