0932 Manager IV - Division Manager Contracts

Financial Management & Administration - Contracts

Recruitment #TEX-0932-072746

Introduction

APPOINTMENT TYPE:  Temporary - Exempt.   The General Services Agency Department of Public Works has an opening for an exempt appointment in San Francisco.  The position is excluded by the Charter from competitive civil service examination process.  The successful candidate shall serve at the discretion of the appointing officer.  This position is funded by temporary salaries until the permanent examination process is completed.

San Francisco Public Works: San Francisco Public Works contributes to making San Francisco a beautiful, livable, vibrant, safe and sustainable city, enhancing the quality of life in San Francisco by providing outstanding public service. It designs, builds, operates, maintains, cleans, greens, and improves the City's infrastructure, public rights of way and facilities with skill, pride, and responsiveness in partnership with the community. Public Works has about 1,400 employees, an annual budget of $259.4 million, and manages or provides consulting services to a $4.8 billion portfolio of City and County building and infrastructure capital improvement projects.

Position Description: Under general direction of the Deputy Director of Finance and Administration, this position oversees planning, administration, and policy making for all contracting activities at Public Works and will work with all managerial levels within the City and with outside agencies. Public Works also has the authority to issue contracts for construction services and currently solicits and manages at least 100 construction and professional service contracts annually worth about $200 million. The contracts group has nine employees: one 1825 Principal Administrative Analyst II, two 1823 Senior Administrative Analysts, three 1822 Administrative Analysts, two 1820 Junior Administrative Analysts, and one 1404 Clerk.

The Contracts Manager is responsible for leading the development and administration of contracting policies, procedures, programs, and information systems. This manager will represent the Department in meetings with internal management, other City leaders, Contractors, and other stakeholder groups. The Contracts Manager will work collaboratively with design and construction staff on legislative changes and serves as Public Works’ primary liaison to the City Attorney’s contracting legal team. The contracts group administers all contracting services for the department, including construction contracting and professional services supporting construction work, and other professional services agreements. Public Works capital projects are supported with City operating funds, capital planning funds, federal, state and local grants, and various bond funds. This group also supports contracting for the Operations Yard, supporting all daily operational activities and maintenance work on behalf of other City agencies. 

Essential duties of the position include evaluating and developing policies and procedures to ensure that all contracts comply with all applicable laws and regulations; evaluating and recommending procedures to improve the administration of professional service, and construction contracting; evaluating and improving the contracting processes; serving as the subject matter expert in capturing the requirements for and implementation of contracts information management systems, resolving complex contracting issues in collaboration with Departmental Managers, Project Managers, Office of Contract Administration and the City Attorney’s Office, oversee the contracting process, ensuring appropriate training and communication on changes to codes, policies, and procedures, directing the administration of bid openings for construction contracts, managing the resolution of bid protests and any other disputes related to the contracting process, managing staff responsible for contracting; providing coaching and oversight and providing guidance on how to resolve difficult contracting issues; direct and implement training sessions on all aspects of contracting with internal and external stakeholders; perform outreach as needed to suppliers to ensure robust participation in the Department’s bid processes; supports audit work related to the administration of contracting by responding to requests and making process and practice changes as needed, supports the Department’s strategic plan and improves unit performance by using measures, monitoring progress and implementing improvements based on the data; perform other related duties as assigned.
   

Minimum Qualifications

1.   Possession of a Bachelor’s Degree from an accredited college or university; AND

2.   Five (5) years of professional experience in professional service and construction contractual agreements.

DESIRABLE QUALIFICATIONS:
The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring:
·Juris Doctorate degree.
·Experience in developing requirements for and implementing contracting information management systems. 

How To Apply

In order to be considered for this position, you must submit the following in addition to the CCSF online application by the deadline date:

  • Cover letter
  • Resume
  • Copy of Diploma or Transcript

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement TEX-0932-072746
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Verification of Education
Applicants will be required to provide a copy of diploma or official transcript to verify qualifying education at any time in the application, examination and/or departmental selection process to show that the minimum qualifications have been met. For more information, please visit: http://sfdhr.org/index.aspx?page=456

Verification of Experience
Applicants will be required to submit verification (proof) of qualifying experience at any time during this recruitment and selection process.  Verification of experience must be submitted on employer’s official letterhead, specifying name of the applicant, job title(s), duties performed, dates of service, and must be signed by the employer or the employer’s authorized representative.  City employment will be verified by employee record.  City and County employees will receive credit for the duties of the class/position to which appointed.  Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules.  City employees relying upon qualifying work experience gained outside the City and County of San Francisco must submit written verification of such experience as described above.  Verification of experience may be waived if impossible to obtain.  The applicant must submit a signed statement explaining the reason for the request for waiver.  Waiver requests will not be automatically granted, but will be considered on a case-by-case basis.  Failure to submit the required verification or request for waiver when required may result in the rejection of the application.

Verification documentation may be submitted by:
1. Uploading the documents through JobAps; OR
2. Scanning the documents and email as an attachment, with recruitment number in subject line to: maria.chan@sfdpw.org; OR
3. Hand delivering or sending the documents via U.S. Postal mail to: General Services Agency, Human Resources 1155 Market Street, 4th Floor San Francisco, CA  94103 Attention: TEX-0932 Division Manager, Contracts Administration.

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Maria Chan, by telephone at (415) 554-6002, or by email at maria.chan@sfdpw.org.

 

Selection Procedures

Applications will be reviewed for relevant qualifying education and experience.  Only those applicants who most closely meet the needs of the department will be invited to participate in the interview process.  Applicants meeting the minimum qualifications are not guaranteed advancement to the selection process.  Qualified applicants who are selected for an interview will be notified of the exact date, time, and place of the interview.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

 

Issued: March 8, 2017
General Services Agency Human Resources Administration
Recruitment ID Number: TEX-0932-072746
GSA-SFPW/mpc / (415) 554-6002

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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