9182 Manager VIII, MTA (SFMTA Controller)

Recruitment #PEX-9182-070695

Introduction

ANNOUNCEMENT AMENDED TO CHANGE FORMAT AND APPLICATION PROCESS.
ALL APPLICANTS WHO PREVIOUSLY APPLIED PRIOR TO FEBRUARY 23, 2017 NEED NOT REAPPLY.
 
ANNOUNCEMENT POSTED FOR INFORMATIONAL PURPOSES ONLY.

APPLICANTS ARE STRONGLY RECOMMENDED TO APPLY THROUGH CPS HR BY MARCH 17, 2017 TO ENSURE CONSIDERATION AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.

 

Appointment Type: Permanent Exempt-Full Time – This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

 

THE AGENCY
The San Francisco Municipal Transportation Agency (SFMTA), a department of the City and County of San Francisco, is responsible for the management of all surface transportation in the city. The SFMTA keeps people connected through the San Francisco Municipal Railway (Muni), the nation’s seventh largest public transit system. The agency’s additional responsibilities include managing parking and traffic, bicycling, walking and the regulation of taxis. With a staff of about 6,000, the SFMTA’s diverse team of employees is one of the city’s largest with representation by 22 labor organizations.

With more than 3,500 transit stops, Muni keeps people connected, delivering more than 700,000 passenger boardings on an average weekday and offering unmatched accessible transit service to San Francisco’s 800,000 residents and a workday population of approximately 1.2 million.

 

THE POSITION
This position is under the general direction of the Chief Financial Officer and  provides leadership for approximately 80 staff and management of the accounting and financial functions, including but not limited to the complex areas of financial reporting; operating budget, grants, revenue collections and vendor payments The position is responsible for continual assessment of established City and organizational policies and procedures related to financial recording and reporting as well as implementation of procedures that meet generally accepted accounting standards and requirements of applicable agencies.

 

Essential Duties include:
• Plans, directs, organizes and leads all the fiscal activities of the department from the recording of all financial transactions to the City’s accounting system through the completion of varied and complex reports for management use, inclusion in City’s CAFR, and meeting requirements of other applicable governing agencies.
• Monitors the efficiency and effectiveness of organizational structure, staff assignments, service levels and administrative systems; identifies, analyzes, and implements opportunities for improvement.
• Develops, implements and maintains policies and procedures ensuring adequate internal controls are in place in all facets of financial processes, recording and reporting to ensure efficiencies are achieved.  This could include active participation in City-wide or internal system implementation, within its design and structure, such that financial and accounting requisites are sufficiently covered.
• Receives and analyzes financial reports. Directs the preparation of all financial reports such as year-end financials, National Transit Database (NTD), and various regularly issued management reports. Preparation includes general ledger and various accounts analyses; reconciliations and audits; allocations and/or transfers; journal entries; research; transaction adjustments; accruals; revenue bonds accounting; fixed assets; and various data extracts, compilation and formatting to meet reporting needs.
• Manages preparation of the department’s Operating Budget, which is a two-fiscal year budget submitted during even number years. Activities include: actively engaging and assisting all divisions in their budget development; identifying adequate resources so objectives are met; developing budget instructions; providing training;  setting-up timelines and identifying tasks  towards meeting City and internal budget timelines; position reconciliations; cost recovery fee calculations; Prop J calculations; budget issue resolutions;  data compilation for various special and regular summary reports; various analyses; reflecting organizational structure changes; report presentations; and its subsequent implementation.
• Oversees needed financial projections or estimations related to labor negotiations.
• Manages accounting for grants including: account set-up; project analyses; budget set-up; expenditure monitoring in coordination with project managers; revenue and expenditure adjustments, billings, close-outs; issues resolution; project clean-up; processing vendor payments related to projects; and overhead rate calculations.
• Manages accounting for revenue collections such as from fares, citations, parking, and various fees.
• Oversees all payments including vendor payments, interdepartmental work orders billings and payments, refunds issuance, employee reimbursements, petty cash reimbursements, and equipment purchase. Activities include: funding verification, encumbrance monitoring, encumbrance clean-up, year-end accruals, carry forwards, journal entries; issues resolution, and processing payments in compliance with City policies, procedures and timelines. 
• Manages completion of needed schedules and provision of requested financial information and documents related to several regular and other various audits.
• Communicates regularly with executive-level management regarding MTA’s  fiscal activities and coordination of efforts with other City departments; represents the department before regulatory agencies and other outside organizations including federal, state, regional and local granting agencies. 
• Monitors and evaluates the activities of staff; takes appropriate steps to improve performance, including coaching, training, and providing standards of excellence in meeting various demands on the Accounting Group and promoting continuous improvement toward those standards.
• Performs other duties as assigned.

 

THE IDEAL CANDIDATE
The ideal candidate for this position will have a strong sense of public service and be excited to work for a large and fast paced agency that serves the residents, commuters, and visitors who come to the City. Due to the diversity and size of the Agency, governmental accounting experience and a background in public sector finance are strongly desired for these positions. SFMTA is a large agency with over a billion dollar operating budget and five-year 5 billion capital budget. The successful candidate will have the opportunity to interact not only with their peers and team members, but with other city departments as well. Your broad financial knowledge and diverse skill set will be demonstrated and put to use throughout the agency. SFMTA managers are open to information sharing and have a strong belief in keeping employees motivated and productive, so ideal candidates will be ready to not only contribute their ideas but be active listeners to others. These positions require a strong support service focus.

 

MINIMUM QUALIFICATIONS
1. Possession of a baccalaureate degree in Accounting, Finance, Business Administration, or other related field; AND
2. Five (5) years recent experience managing various accounting areas such as financial reporting, budget, capital projects accounting, cost allocation plans, audits, revenue collections and vendor payments. Two (2) years of the above experience must be in a supervisory capacity.

 

DESIRABLE QUALIFICATIONS
• Possession of a secondary degree such as an MBA.
• Certified public accountant (CPA) certificate.
• Ability to write reports and present to internal and external parties.
• In-depth understanding of the financial operations of a public enterprise organization.
• Strong oral and written communication skills.
• Ability to handle a high stress environment.
• Possession of a strong customer service perspective.
• Ability to prioritize and complete multiple projects concurrently.

 

APPLICATION PROCESS AND RECRUITMENT SCHEDULE
This position is open until filled. Initial review of applicants will be March 17, 2017. To be
considered, please immediately submit a cover letter, list of six work-related references (who will not be contacted without prior notice), indication of current salary and a resume. Your resume should indicate both months and years of beginning/ending dates of positions held. Submit the requested materials to: resumes@cpshr.us

If you have questions, please contact

Teresa Webster CPS HR Consulting
Phone: (916) 263-1401
Email: twebster@cpshr.us
Web-site: www.cpshr.us

 

MINORITIES, WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY AN EQUAL OPPORTUNITY EMPLOYER

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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