9179 Manager V(Capital Projects and Grants Accounting Manager)

Recruitment #PEX-9179-073459



The following information describes the civil service classification for which applications are being solicited. Make sure you read the entire announcement before completing the application form.

The purpose of this announcement is to fill a vacant position in this classification.

Division:  Finance and Information Technology
Section/Unit:  Capital Projects and Grants Accounting
Work Location:  1 South Van Ness Avenue, 8th Floor, San Francisco, CA
Appointment Type: Permanent Exempt appointment not to exceed three (3) years. – This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

Position Description:
Under general administrative direction, the Capital Projects and Grants Accounting Manager functions as a mid- level manager in the SFMTA, operating within a broad policy framework and assuming primary responsibility for key and very complex accounting functions. The incumbent is responsible for overseeing the agency’s grant program totaling billions of dollars, its cost allocation program, and managing grant revenues and expenses activities that support the mission and goals of the SFMTA. The incumbent will also be responsible for managing the single audit and all other audit of grants by federal, state, and regional agencies and for implementing accounting and reporting requirements as they relate to new transit and revenue enhancement programs, parking, pedestrian, and bicycle and taxi initiatives.

Examples of Important and Essential Duties:
• Develops, implements and oversee a structured program to maximize cost recovery to the SFMTA.
• Implements and monitors cost recovery rates to support the SFMTA’s Transit First Policy; ensures timely completion.
• Ensures rate application and allocation are consistent with federal and state requirements.
• Ensures proper accounting, auditing, system control and cash handling procedures over grant revenues and expense activities.
• Manages the timely billing of expenditures to federal, state, regional and local grantors to facilitate cash flow.
• Directs the completion of required financial status reports; directs the timely submission of the annual claim for operating assistance from the state.
• Develops, recommends and implements policy changes that cross division functions within the SFMTA and other city agencies; monitors program and procedures to optimize resources and streamline manual processes; and monitors agency’s fund equity to ensure that it is properly and accurately reflected in the city’s financial system.
• Acts as fiscal liaison on grant-related audits including the Single Audit and Agreed Upon Procedures.
• Directs timely and accurate completion of regularly issued monthly financial reports for management needs and in response to various requests.
• Serves as a department subject matter expert on grants and projects related to City’s replacement of the accounting system. Is engaged in any other systems or applications assessment and implementation that has fiscal implications. Participates in data testing, and as applicable, in subsequent modifications
• Develops and mentors staff; evaluates staff performance by setting goals and objectives while providing feedback. Identifies staff needs and recommends or provides appropriate training for professional growth and career development.
• Coordinates fiscal activities on grant funded projects with other City departments; may make presentations and represent the agency before internal and external committees, regulatory agencies and other outside organizations.
• Performs other related duties as required.

Minimum Qualifications:
1.  Possession of a graduate degree (Master’s degree or higher) from an accredited college or university and five (5) years of progressively responsible experience in complex budget analysis, development, and administration; complex financial/fiscal analysis and reporting; or complex economic analysis, including at least one (1) years of management experience; OR

2.  Possession of a baccalaureate degree from an accredited college or university and six (6) years of progressively responsible experience in complex budget analysis, development, and administration; complex financial/fiscal analysis and reporting; or complex economic analysis including at least two (2) years of management experience.

Desirable Qualifications:
• Hands  on  experience  working  with  financial  or  accounting  systems,  such  as COGNOS and Business Intelligence software.
• Knowledge of general accounting principles, government accounting and financial information systems.
• Ability to write reports and present to internal and external parties.
• Strong oral and written communication skills.
• Ability to make strategic decisions with reasoning and sensitivity and handle a high stress environment.
• Possession of a strong customer service perspective.
• Ability to prioritize and complete multiple projects concurrently.

San Francisco Municipal Transportation Agency employment applications for this position will be accepted through an on-line process only. A resume and cover letter must be attached to the online application. Mailed, hand delivered or faxed applications will not be accepted. Visit www.jobaps.com/sf to begin the application process.

• Click and select 9179 Capital Grants and Accounting Manager (PEX-9179-073459)
• Click on “Apply” and read and acknowledge the information
• Click on “I am a New User” if you have not previously registered, or on “I have REGISTERED PREVIOUSLY”
• Follow instructions given on the screen.

To submit resume using the online application:
• Select the “Resume” tab in the online application
• Follow instructions given on screen

To submit cover letter using the online application:
• Select the “Other” tab in the online application
• Choose “Upload” as your method of submittal
• Click on “Upload Attachment”
• Follow instructions given on screen

If you are having trouble attaching your resume or cover letter to the online application, you may submit by fax to (415) 581-5120, ATTN: 9179 Capital Grants and Accounting Manager (PEX-9179-073459). A resume will not be accepted in lieu of completing the online application.

Computer kiosks are available for the public from 8:00 a.m. to 5:00 p.m. Monday through Friday to file online applications in the lobby of the Department of Human Resources, 1 South Van Ness Avenue, 4th Floor, San Francisco and in the lobby of SFMTA Human Resources office, 1 South Van Ness Avenue, 6th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses: (@sfgov.org, @sfmta.com).

Upon successful submittal of the application online, the applicant will receive a notification on the screen, as well as in the applicant’s e-mail inbox, acknowledging the receipt of the application.  If you are having difficulty submitting your application online, please contact us at (415) 581-5133 between 8:30 a.m. – 12:00 p.m. and 1:00 p.m. - 4:30 p.m. Monday through Friday.

If you have any questions regarding this recruitment or application process, please contact the analyst, Stephen Li, by telephone at (415) 581-5133 or by email at Stephen.Li2@sfmta.com.

Applicants may be required to submit verification of qualifying education or experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employer’s official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. 

Selection Procedures:
Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process.  Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at (415) 581-5133 or, if hearing impaired at (415) 701-5043 (TTY) or in writing to the SFMTA Human Resources Operations Section, 1 South Van Ness Avenue, 6th Floor, San Francisco, CA 94103 (specify Class 9179).

Applicants are responsible for updating their email address or mailing address. Contact Information must be updated online at http://www.jobaps.com/sf by clicking on “Update My Contact Info” and logging into your account.  If updating contact information online, applicants must contact the analyst at (415) 581-5133 immediately to inform them of the change. Failure to do so may result in the loss of eligibility.

Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.


Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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