5502 - Project Manager 1

Recruitment #PEX-5502-064368



 APPOINTMENT TYPE:  The General Services Agency Department of Public Works has one (1) opening for a Temporary Exempt appointment in San Francisco.  The position is excluded by the Charter from competitive civil service examination process.  The successful candidate shall serve at the discretion of the appointing officer.  The position is funded by the 2011 Road Repaving and Street Safety Bond and One Bay Area Grant (OBAG) Program. It has an anticipated duration of up to three (3) years.  

JOB DESCRIPTION:  Under administrative direction, the Streets Bond Project Manager I will plan, organize, direct and control complex streetscape projects from concept planning through design, construction and contract close out.  The Project Manager I will manage streetscape projects including Masonic Streetscape, Broadway Chinatown and Ocean Avenue Streetscape with an estimated total cost of approximately $30 million. The Project Manager I will be responsible for: preparing and monitoring the project budget, including obtaining funding for sewer and waterline replacement (if required); overseeing the completion of conceptual design; overseeing planning activities; coordinating work of a multi-disciplinary technical team across organizational boundaries; working extensively with the public, private contractors, special interest groups, governmental funding and regulatory agencies, and City and County departments; coordinating EIR processes and/or obtaining permits; controlling project cost and schedule; reviewing change orders; serving as primary contact for all parties involved in the project; and other duties as required. The essential functions of these Project Managers will include:  supervising professional and technical engineering personnel, consultants, and other related staff engaged in planning, design and construction of streetscape projects; analyzing work-hour proposals and budgets, and motivating and monitoring project teams; assigning work and determining resources necessary to complete assigned work; negotiating and modifying contracts and resolving claims and disputes;  supervising preparation of technical engineering reports and other documentation, designs, drawings, specifications, and cost and quantity estimates for necessary labor, materials and equipment; developing maintenance MOUs for projects with operations and construction management staff from Public Works and other departments; reviewing federal, regional, and local regulations and legislation, and grant documents affecting work; analyzing and solving complex engineering problems to ensure compliance with regulatory and performance standards and specifications; writing, reviewing and approving departmental correspondence, reports and other related documents; and conducting meetings and making presentations to committees, approval agencies, clients, and the general public.  These Project Managers will also perform other related duties as required. The work frequently requires interpretation of regulations, laws, policies, procedures, guidelines and standards.  

Knowledge of:  Technical aspects of civil, mechanical, electrical, structural, and geotechnical engineering and landscape architectural design and specifications; financing, estimating and budgeting, including planning and estimating, calculating overhead, design and construction costs; working knowledge of various funding sources and restrictions; legal requirements for City projects; regulations and regulatory agencies and commissions affecting planning, design and construction; requirements of final bid packages; construction management techniques and practices.

Ability to:  Schedule and budget complex capital projects; develop responsibility charts and enforce work statements; monitor, review and revise job orders, schedules and budgets; monitor and track project progress and expenditures and implement cost controls; use computer based project management systems; work effectively in a team environment; understand and communicate to others the larger context in which the project is being completed; negotiate and resolve contract disputes; maintain client contractor relationships; make effective presentations to clients and the community; and communicate effectively with the public, community groups, the media, other City departments, agencies, and private contractors.

Project Managers shall possess the ability to communicate with public, management, clients and other governmental and private agencies; knowledge of computer applications and software programs used in performing studies, management reports, and other reports; use independent judgment within established policies; and establish and maintain effective working relationships with those contacted in the course of the work.

Minimum Qualifications

  1. Possession of a Bachelor’s Degree in engineering, landscape architecture, architecture, or planning plus four years of responsible engineering, landscape architectural, or construction management experience, OR
  2. A Bachelor's Degree in another field plus six years of responsible experience in a field directly related to the project, OR
  3. Eight years of architectural, engineering, or construction management experience in a field directly related to the project, OR
  4. California registration as professional engineer or architect AND
  5. Possession and maintenance of a valid California driver’s license (please submit a copy with application).

How To Apply

In addition to the standard application, applicants must submit a current resume, cover letter, and verification of minimum qualifications must be submitted.  The cover letter required should specifically indicate how applicant meets the Minimum Qualifications (as stated in the announcement), and include what work experience prepares applicant for this position specifically.  Cover letter should not exceed two pages. 

Applications for City and County of San Francisco jobs are being accepted through an online process only. 

  • Visit: http://www.jobaps.com/sf to begin the application process.  
  • Click and select 5502 (TEX-5502-064368).
  • Click on “Apply”, read the instructions and "agree to the terms of use".
  • Click on “I am a New User” if you have not previously registered, or on “I have Registered Previously”.
  • Follow the instructions given on the screen.  

Application materials may be submitted by:

  1. Uploading the documents through JobAps;       OR
  2. Scanning the documents and sending as .pdf attachment to marlo.thomas@sfdpw.org with the recruitment number in subject line; OR
  3. Hand delivering or sending the documents via U.S. Postal mail to:    
  • General Services Agency, Human Resources             
  • 1155 Market Street, 4th Floor
  • San Francisco, CA 94103
  • Attention: PEX-5502-064368

VERIFICATION:   Applicants are required to submit verification (proof) of qualifying training, education (transcripts or diploma/degree) and experience when submitting your online application.  Verification of experience must be submitted on employer’s official letterhead, specifying name of the applicant, job title(s), duties performed, dates of service, and must be signed by the employer or the employer’s authorized representative.  City employment will be verified by employee record.  City and County employees will receive credit for the duties of the class/position to which appointed.  Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules.  City employees relying upon qualifying work experience gained outside the City and County of San Francisco must submit written verification of such experience as described above. 

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Selection Procedures

Applications and cover letter will be reviewed and assessed for relevant qualifying experience.  Only those applicants who most closely meet the needs of the department will be invited to participate in the interview process.  Applicants meeting the minimum qualifications are not guaranteed an invitation to interview.  Qualified applicants who are selected for an interview will be notified of the exact date, time, and place of the interview.  

Note:  Applicants are advised to keep copies of all documents submitted.  Submitted documents become a part of the recruitment process and will not be returned.  The department may require applicants to present additional material.  

If you have any questions regarding this recruitment or application process, please contact Marlo Thomas at (415) 554-6000 or via email:  marlo.thomas@sfdpw.org.

Conviction History

As part of the selection process an image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) history will disqualify you as a candidate based on the specific requirements of the position to which you are applying. If selected for fingerprinting, the hiring department will contact you to schedule an appointment.

Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Issued:  May 5, 2015
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: PEX-5502-064368




All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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