1840 Junior Management Assistant

Recruitment #PEX-1840-074024

Introduction

    1840 – Junior Management Assistant

Curb Ramp Program

APPOINTMENT TYPE: Permanent-Exempt.   The General Services Agency Department of Public Works has an opening for an exempt appointment in San Francisco.  The position is excluded by the Charter from competitive civil service examination process.  Exempt Employees are considered “AT WILL” and serve at the pleasure of the appointing officer. Position has an anticipated duration of three years.

JOB DESCRIPTION:  Under supervision of the Project Manager, the Junior Management Assistant provides administrative and management support for the Curb Ramp Program.  Specific duties for the Junior Management Assistant include: assisting the Project Manager and Manager Assistant in implementing the ADA Transition Plan curb ramp prioritization process; applying Geographic Information System (GIS) tools to implement and improve the prioritization process; assisting in reviewing current procedures for the collection of field data and data entry in the Curb Ramp Information System (CRIS) database; assisting in maintaining and updating the CRIS database user interface in coordination with IT support staff; assisting in revising the CRIS database workflow logic to improve the database user interface; preparing and presenting data in spreadsheets, graphs, reports and maps for departmental meetings, Mayor’s Office On Disability, Mayor’s Disability Council, and Board of Supervisors; gathering, compiling, and analyzing data on accessibility requests from the general public and government officials; supervising Student Interns; preparing performance plans and appraisals for staff; assisting in the preparation of grant proposals for pedestrian and transit projects; assisting in the development and changes to rules, regulations, policies and procedures.

 

Minimum Qualifications

Possession of a baccalaureate degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education, or related field, or other areas closely related to specific department program or function.

Substitution: May substitute up to two (2) years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

 

Desirable Qualifications:

  • Excellent written and verbal communication skills
  • Knowledge of ADA accessibility issues, requirements and applications to construction in the public right of way        
  • Knowledge and experience in the use of MS Office including Word, MS Excel, MS PowerPoint, MS Access Structured Query Language
  • Strong foundation in GIS (vector data) or possession of a GIS/GIT Certification (please submit GIS certificate). or GIS/GIT-related degree         
  • Experience with ESRI Desktop and ArcGISOnline  

How To Apply

APPLICATION PROCESS: 

To be considered for this position, interested candidates must submit a cover letter, current resume, copy of Driver’s License and verification with the CCSF application.

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to begin the application process by registering an account. 

Interested candidates are encouraged to apply immediately.

  • Click on “Apply” and read and acknowledge the information         
  • Click on “I am a New User” or “I have Registered previously”        
  • Follow instructions given on the screen  

Computer kiosks are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file on-line applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103. 

All work experience, education, training and other information substantiating how applicant meets the minimum qualifications must be included with their application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether the applicants meet the minimum qualifications.   Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.

VERIFICATION: ALL APPLICANTS MUST SUBMIT VERIFICATION (PROOF) OF QUALIFYING EXPERIENCE AND EDUCATION BY filling date.   Verification of education may be in the form of a diploma or transcript.  Information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456 .  Verification of qualifying work experience must be signed by the employer, on the employer’s letterhead, and specify dates of service, job titles and duties performed, including percentage of time spent performing duties which meet the minimum requirements.

City and County employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee’s class will only be allowed if recorded in accordance with the provisions of Civil Service Commission Rules. City employees may submit performance evaluations or letters from the appointing officer of the department as proof of qualifying City experience, but must verify outside qualifying experience as stated above.

Verification may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver requests will be considered on a case-by-case basis. Failure to submit the required verification or request for waiver by the final filing date will result in rejection of the application.  

Application materials may be submitted by:

  1. Uploading the documents through JobAps;       OR
  2. Scanning documents and sending as PDF attachments to Marlo.Thomas@sfdpw.org with the recruitment number in the subject line;  OR
  3. Hand delivering or sending the documents via U.S. Postal mail to: General Services Agency, Human Resources 1155 Market Street, 4th Floor San Francisco, CA 94103 Attention: Class 1840

Applicants will be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

Important Note:  All application materials, including photocopy of valid driver’s license and verification of qualifying experience (see section on verification requirements), must be submitted by the final filing deadline.  Failure to submit verification will result in rejection of application. Only the most qualified applicants will be interviewed. Mailed application materials must be postmarked no later than the final filing date. 

Selection Procedures

Application Screening: Applications will be screened for relevant qualifying experience. Applicants meeting the minimum qualifications are not guaranteed advancement in the selection process.  Only those applicants who most closely meet the needs of the Department will be invited to participate in the interview process. 

 

 

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

NOTES:Applicants are responsible for updating their email address or mailing address.  Contact Information must be updated online at http://www.jobaps.com/sf by clicking on “Update My Contact Info” and logging into your account.  If updating contact information online, applicants must contact the analyst at (415) 554.6000 immediately to inform them of the change.  Failure to do so may result in the loss of eligibility.

Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment.  Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes.  Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.

If you have any questions regarding this recruitment or application process, please contact (415) 554-6000 or via email:  Marlo Thomas at marlo.thomas@sfdpw.org .

 

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

 Issued:  March 30, 2017
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number:  PEX-1840-074024
GSA / Public Works/ mt / 415.554.6000

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



Powered by JobAps