1824 Principal Administrative Analyst

Justice Tracking Information System

Recruitment #PEX-1824-067861

Introduction

8/12/16 - The filing deadline for this recruitment has been amended to remain open continuously. Applicants are encouraged to file immediately as this recruitment may close at any time.

APPOINTMENT TYPE: Permanent Exempt (PEX), this position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

The Office of the City Administrator oversees the management of 26 City departments and programs, including the Office of the Chief Medical Examiner, Animal Care & Control, Real Estate, OCA/Purchasing, Convention Facilities, Entertainment Commission, Capital Planning, Central Shops, 311, County Clerk, Treasure Island and JUSTIS.

 

POSITION DESCRIPTION:

Reporting to the Deputy City Administrator, this position will provide project management and operational support to particular City Administrator programs, with a primary focus on the JUSTIS program. JUSTIS (Justice Tracking Information System) is an integrated criminal justice information system serving participating criminal justice agencies in San Francisco. The primary goals of JUSTIS include:

  • Replace CABLE (Computer Assisted Bay Area law Enforcement)/CMS (Court Management System)
  • Adopt a software architecture to form the foundation for integrating departmental case management systems and enable sharing of critical information among these applications
  • Deliver improved public safety through automated workflow reports and notifications
  • Provide reporting and queries from a central data warehouse

The City Administrator’s Office serves as the Executive Sponsor for JUSTIS, managing staff and budgetary resources, as well as providing oversight and guidance toward the accomplishment of its mission. There is also a JUSTIS Governance Council composed of representatives of the following agencies: San Francisco Superior Court, District Attorney, Public Defender, Sheriff, Adult Probation Department, Police Department, Department of Emergency Management, Juvenile Probation Department, Mayor's Office, Department on the Status of Women, City Administrator, and Department of Technology (non-voting). The Council is focused on establishing policy related to implementation and ongoing operation of JUSTIS.

While the JUSTIS technical team is focused on development and maintenance of the JUSTIS HUB (data integration and middleware) project, implementation of five case management systems in the criminal justice departments and integration of the case management systems with the HUB, this position is focused on the overall project tracking and management.

 

ESSENTIAL FUNCTIONS:

  • Provide project management expertise for multi-departmental projects, with primary focus on JUSTIS; collaborate with senior managers and others to clarify needs, issues, parameters and potential solutions;
  • Serve as project lead and coordinate with other staff as needed to develop and implement a feasible plan and timeline for decommissioning the Court Management System.
  • Monitor project schedules and expenditures, and make recommendations for revisions as needed to accomplish project objectives with identified project resources;
  • Manage and monitor progress of contractors and vendors; facilitate contract payments; participate in the request for proposal process, contract negotiations and amendments; resolve problems;
  • Manage scheduling, agenda development and minutes for monthly meetings of the JUSTIS Governance Council; ensure Sunshine Ordinance requirements are met for meetings;
  • Prepare clear, comprehensive reports and presentations as needed, including logical and coherent policy recommendations and appropriate supporting documentation; present reports, findings and recommendations to senior management staff, including formal presentations to groups.
  • Assist the Deputy City Administrator in coordinating and/or negotiating operational, contractual, and other issues related to important functions of a department/program with outside departments, agencies and organizations.

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university, and five (5) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B, and four (4) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university, and six (6) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B, and five (5) years full-time-equivalent experience performing professional-level analytical work as described in Note A;

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

 

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1824, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1823 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1824.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement 1824 Principal Administrative Analyst (PEX-1824-067861)
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

A transcript, resume and a cover letter detailing any relevant experience AND how you meet the minimum qualification is REQUIRED at the time of filing and must be attached to the online application. Late or incomplete submissions will not be considered. Mailed, hand delivered or faxed documents/applications will not be accepted.

1.  To submit a transcript using the online application:

  • Select the “transcript” tab in the online application
  • Follow instructions given on screen

2.  To submit a resume using the online application:

  • Select the “resume” tab in the online application
  • Follow instructions given on screen

3.  To submit a cover letter using the online application:

  • Select the “Other” tab in the online application
  • Choose “Upload” as your method of submittal
  • Click on “Upload Attachment”
  • Follow instructions given on screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. If you have any questions regarding this recruitment or application process, please contact the analyst at (415) 554-6000.

Selection Procedures

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. The application procedure is in compliance with the Americans with Disabilities Act, if you need assistance to participate in this recruitment, please contact the analyst at (415) 554-6000. Notification in advance will enable the department and County to evaluate arrangements to reasonably accommodate your need.

THE CITY AND COUNTY OF SAN FRANCISCO IS AN EQUAL OPPORTUNITY EMPLOYER. MINORITIES, WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures: Important Employment Information for the City and County of San Francisco can be obtained at http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents: Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work: All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


Click on a link below to apply for this position:

Fill out the Application NOW using the Internet.

Powered by JobAps