1822 Administrative Analyst

Recruitment #PEX-1822-074608

Introduction

The following information describes the civil service classification for which applications are being solicited. Make sure you read the entire announcement before completing the application form.

The purpose of this announcement is to fill a vacant position in this classification.

Applicants are encouraged to file immediately as this recruitment may close at any time but no earlier than March 6, 2017. 

Division:  Finance and Information Technology
Section/Unit:  Performance/ Project Controls
Work Location:  1 South Van Ness Avenue, 3rd Floor, San Francisco
 
Appointment Type: Permanent Exempt appointment not to exceed three (3) years. – This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

 

Position Description:
The Project Controls Section within the Finance and Information Technology Division is structured to improve and ensure optimal Agency-wide project delivery. Section responsibilities include establish and maintain Agency-wide standards and operating procedures, facilitate portfolio planning and prioritization, coordinate key project initiation elements, monitor and evaluate project execution, oversee project closeout activities, and maintain system of record for all active and planned projects.

Under direction, the 1822 Administrative Analyst performs analytical work to support the implementation of the SFMTA’s Capital Program Controls System (CPCS) and of Capital program budgets and financial/fiscal analysis.

 

Examples of Important and Essential Duties:
• Performs professional-level analytical and technical work related to the implementation and administration of SFMTA’s Capital Program Controls System (CPCS).
• Assists project managers with the preparation of Budget Revisions (BRs). Review of BRs include: analysis and justification of need, appropriate work breakdown structure (WBS), and coordinating with Capital Financial Planning and Analysis and Accounting as needed.
• Provides support for the development of project budgets and annual spending plans/cash flows including preparing budgets, performing variance analyses, forecasting, and updating forecasts for estimated cost to complete.
• Maintains timekeeping system by assigning resources to projects and provides end-user support.
• Analyzes resource allocations and prepares reports on staffing workloads and actual labor hours for section leads. Responsible for overseeing the work plan development strategy.
• Supports project managers in reviewing scope/schedule/budget during monthly CPCS updates and provides corrective recommendations. Assists with the update of various monthly and quarterly reports such as milestone tracking and project progress reports.
• Responsible for collecting CPCS user feedback. Prioritizes issue resolution and identifies operational efficiencies and quality control measures for system enhancements.
• Provides customer service support to all CPCS modules: EcoSys, P6, TimeControl, and SharePoint workflow. Evaluates and/or develops standard operational procedures related to CPCS.
• Takes the lead on special projects and performs other support activities for the Capital Project Controls team as needed.
• Performs other duties as required.

 

Minimum Qualifications:
1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and one (1) year full-time equivalent experience performing professional-level analytical work,as described in Note A; OR

 2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework as described in Note B; OR

 3. Possession of a baccalaureate degree from an accredited college or university, and two (2) years full-time equivalent experience performing professional-level analytical work as described in Note A; OR

 4. Possession of a baccalaureate degree from an accredited college or university with major coursework as described in Note B and one (1) year full-time equivalent experience performing professional-level analytical work as described in Note A;

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1822, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1820 is considered qualifying.

 B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1822.

 

Desirable Qualifications:
• Experience in financial analysis and business processes.
• Ability to analyze data, define problem areas, formulate recommendations and implement solutions for complex issues or problems.
• Ability to communicate clearly and persuasively both orally and in writing.
• Ability to exercise independent judgment, solve problems and determine priorities.
• Ability to work in a dynamic and collaborative team environment.
• Ability to manage a diverse workload to meet project and agency deadlines.
• Experience in preparation of administrative, management, program, and organizational policies.
• Experience using variety of computer database systems and software such as Excel and cost/schedule management databases.

 

HOW TO APPLY:
San Francisco Municipal Transportation Agency employment applications for this position will be accepted through an on-line process only. A resume and cover letter must be attached to the online application. Mailed, hand delivered or faxed applications will not be accepted. Visit www.jobaps.com/sf to begin the application process.

• Click and select 1822 Administrative Analyst (PEX-1822-074608)
• Click on “Apply” and read and acknowledge the information
• Click on “I am a New User” if you have not previously registered, or on “I have REGISTERED PREVIOUSLY”
• Follow instructions given on the screen.

To submit resume using the online application:
• Select the “Resume” tab in the online application
• Follow instructions given on screen

To submit cover letter using the online application:
• Select the “Other” tab in the online application
• Choose “Upload” as your method of submittal
• Click on “Upload Attachment”
• Follow instructions given on screen

If you are having trouble attaching your resume or cover letter to the online application, you may submit by fax to (415) 581-5120, ATTN: 1822 Administrative Analyst (PEX-1822-074608). A resume will not be accepted in lieu of completing the online application.

Computer kiosks are available for the public from 8:00 a.m. to 5:00 p.m. Monday through Friday to file online applications in the lobby of the Department of Human Resources, 1 South Van Ness Avenue, 4th Floor, San Francisco and in the lobby of SFMTA Human Resources office, 1 South Van Ness Avenue, 6th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses: (@sfgov.org, @sfmta.com).

Upon successful submittal of the application online, the applicant will receive a notification on the screen, as well as in the applicant’s e-mail inbox, acknowledging the receipt of the application.  If you are having difficulty submitting your application online, please contact us at (415) 581-5133 between 8:30 a.m. – 12:00 p.m. and 1:00 p.m. - 4:30 p.m. Monday through Friday.

If you have any questions regarding this recruitment or application process, please contact the analyst, Stephen Li, by telephone at (415) 581-5133 or by email at Stephen.Li2@sfmta.com.

 

VERIFICATION:
Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employer’s official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. 

 

Selection Procedures:
Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process.  Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at (415) 581-5133 or, if hearing impaired at (415) 701-5043 (TTY) or in writing to the SFMTA Human Resources Operations Section, 1 South Van Ness Avenue, 6th Floor, San Francisco, CA 94103 (specify Class 1822).

 

NOTES:
Applicants are responsible for updating their email address or mailing address. Contact Information must be updated online at http://www.jobaps.com/sf by clicking on “Update My Contact Info” and logging into your account.  If updating contact information online, applicants must contact the analyst at (415) 581-5133 immediately to inform them of the change. Failure to do so may result in the loss of eligibility.

Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.

MINORITIES, WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY AN EQUAL OPPORTUNITY EMPLOYER

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet.
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.

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