1052 IS Business Analyst (Strategic Sourcing Procurement)

Data Clean Up and Conversion Lead

Recruitment #PEX-1052-070226

Introduction

 

DATA CLEAN UP AND CONVERSION LEAD


 

Appointment Type: Permanent Exempt Full Time – this position is exempt from Civil Service rules pursuant to San Francisco Charter Section 10.104 and serves at the discretion of Appointing Officer.

 

Job Description: The Strategic Sourcing Team will provide critical procurement-related support to ensure a successful transition to the City’s new PeopleSoft Financials and Supply Chain Management system, including bidder, vendor, supplier and City department outreach, training and post-adoption support. The City is mid-way through a two-year implementation to modernize our antiquated procurement and financial systems. As part of this process, the City will identify strategic sourcing procurement categories that will be managed by OCA procurement subject matter experts and will be deployed citywide using new online procurement catalogues, pre-qualified pools and contracts. The key objective is to design cohesive, streamlined processes, procedures and propose an OCA organizational structure that fosters effective adoption of the new functionalities, while at the same time providing professional development for employees and easy to use and transparent reporting for the City and the Public.

 

These are new duties that will begin immediately for the transition of functionality in the new financial system from FAMIS/ADPICS.  The position will lead the data clean up and conversion efforts for the new citywide Financial and Supply Chain Management System, and analyze data to determine standard items.

Essential Duties:

  • Mapping data for conversion and successfully and timely converting procurement data to PeopleSoft.
  • Identifying data requiring cleanup in FAMIS/ADPICS.
  • Assist with all conversion and interface tasks, as needed.
  • Collaborating with various stakeholders such as vendors and various Departments to resolve and refine data.
  • Providing feedback to design and streamline processes.
  • Researching data issues.

Minimum Qualifications

Education:
An associate degree preferably in computer science or a closely related field from an accredited college or university OR its equivalent in terms of total course credits/units [i.e., at least sixty (60) semester or ninety (90) quarter credits/units with a minimum of twenty (20) semester or thirty (30) quarter credits/units in computer science or a closely-related field].

Experience:
One (1) year in the information systems field, including technical support, content management, administration of network applications or system analysis.

Substitution:

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of two (2) years). One (1) year is equivalent to thirty (30) semester units / forty-five (45) quarter units with a minimum of 10 semester / 15 quarter units in computer science or a closely related field.

Desirable Qualifications:

• PeopleSoft Financials, Supply Chain or Human Capital experience on version 9.0 or greater.
• Professional IS Business Analyst work experience in the Public Sector (Government or Nonprofit).
• Demonstrated understanding of FAMIS and how it is used by City departments.
• Demonstrated understanding of financial processing in a governmental environment. (Governmental Accounting and Financial Reporting Standards and practices including City, State, Federal requirements). This would include governmental budgeting, grants and project accounting, fund accounting, cost allocation, and work order.
• Demonstrated understanding of Purchasing and inventory management in a large government or highly regulated environment.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement (PEX-1052-070226)
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Carlos Benitez, by telephone at (415) 554-7530, or by email at carlos.benitez@sfgov.org.

Selection Procedures

Evaluation of Applications:

The selection process will include evaluation of applications in relation to minimum and desirable qualifications. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluate the qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited to participate in the oral/performance process.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

 
Issued:  October 3, 2016
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: 070226
CON/CB/(415) 554-7530

 

 

 

 

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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