0954 Director of Administration and Finance

Recruitment #PEX-0954-075123

Introduction

FILE IMMEDIATELY - This announcement may close at any time but not before Monday, April 3, 2017.


APPOINTMENT TYPE:
Permanent Exempt
This position is excluded by the Charter from the competitive civil service examination process and shall serve at the pleasure of the appointing officer.


SAN FRANCISCO RECREATION AND PARKS
Amid a dynamic and ever-evolving urban landscape, the San Francisco Recreation and Park Department manages and maintains more than 220 parks, playgrounds, and open spaces in San Francisco, including two outside of city limits: Sharp Park in Pacifica and Camp Mather in the High Sierras. Our 4,100-acre system includes 25 recreation centers, 9 swimming pools, 5 golf courses and numerous athletic facilities, including sports courts, ball diamonds, soccer fields and gymnasiums. Included in the department’s responsibilities are Golden Gate Park, Coit Tower, the Marina Yacht Harbor, the Palace of Fine Arts, and Lake Merced. The department manages an annual budget in excess of $208 million.

More than 2,000 talented individuals comprise our team, from gardeners, foresters and recreation leaders to park patrol officers, custodians, electricians, accountants and more. Our core mission is to provide enriching recreational activities, maintain beautiful parks and preserve the environment for the well-being of our diverse community.

THE OPPORTUNITY
Under the policy direction of our General Manager, the Director of Administration and Finance manages the financial, fiscal and administrative functions of the department, supporting the operational units of the Recreation and Park Department and enabling the delivery of services to the public.

ESSENTIAL FUNCTIONS:

  1. Directs, through subordinate staff, the Administrative and Finance Division’s five functional areas which comprise strategy, finance and budget, human resources, information technology, and purchasing and contracts; and works proactively with each of these units to gather data, analyze information, evaluate results and choose the best solutions to problems;
  2. Serves as a member of the executive team, advising and supporting colleagues on administrative and financial matters; coordinating financial and human resources efforts between business units; supporting development of the organization’s strategy and sharing the strategy with Administration and Finance staff;
  3. Represents the department among the public and various bodies, including the Board of Supervisors, the Recreation and Park Commission, PROSAC, and community groups; and liaises among other departments and groups to improve functions and communications;
  4. Oversees the development of local, state and federal legislation and policy related to the administrative and financial activities of the department; and works with the Controller, federal, state and local agencies on matters affecting the department;
  5. Directs the preparation of the department’s annual budget and supplemental appropriations as needed; represents the department in budget negotiations with the Mayor’s Office and Board of Supervisors;
  6. Manages and oversees the department’s annual operating and capital expenditures; coordinates the preparation of financial reports to the Recreation and Park Commission, the Controller’s Office and the Board of Supervisors; monitors the financial transactions processed by both the department and city financial systems; directs responses to financial audits; and ensures adherence to fiscal policy, city rules and regulations, as well as to state and federal funding requirements; and directs financial planning and forecasting;
  7. Oversees Human Resources including recruitment and exams, processing, labor relations, payroll and Environmental Health and Safety.

Minimum Qualifications

  1. Possession of a baccalaureate degree from an accredited college or university; AND
  2. Five (5) years of experience as an administrator in a public agency, overseeing complex financial and budget operations, negotiating budget and/or contracts, gathering and analyzing information/data to make actionable recommendations to senior leadership, partnering with executive staff to make financial, human resources and contracting decisions and engaging with stakeholders such as members of the public, the Mayor’s Office, the Controller’s Office and the Board of Supervisors , including five (5) years of management experience; AND
  3. Possession of a valid California driver’s license.

Desirable Qualifications:

  • exceptional financial acumen with successful leadership and executive level oversight of fiscal and administrative activities;
  • strong analytical and abstract reasoning, negotiations and conflict resolution;
  • the ability to interpret a strategic vision into an operational model and ensure transparency and accountability in all financial transactions, consistent with the highest level of professional and ethical standards;
  • the experience to effectively work in and with high performance teams that include multiple agencies and financial consultants, and manage in an environment where diverse and sometimes conflicting interests must be considered;
  • the ability to establish and maintain effective working relationships with other Recreation and Park Department directors, managers, commissions, boards, elected officials, tenants, community, regulatory groups, and partners;
  • possess great interpersonal, public communication and presentation skills and the ability to collaborate, partner and develop solutions, networks and alliances that represents the Recreation and Park Department's interests and fosters an inclusive, diverse and engaging workplace.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement (PBT-0954-075123)
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen (NOTE: As part of the application process, you are required to submit a compelling cover letter and comprehensive resume.)

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Lisa Nakamura by telephone at 415-831-2735, or by email at Lisa.Nakamura@sfgov.org.

Selection Procedures

Applications and resumes will be reviewed for relevant qualifying experience. Additional screening mechanisms and/or Management Test Battery may be utilized in order to determine the candidates' qualifications. Only those applicants who most closely meet the needs of the department will be invited to participate in the interview process. Applicants meeting the minimum qualifications are not guaranteed an invitation to the interview process. Qualified applicants who are selected for an interview will be notified of the exact date, time and place of the interview.

Verification of Experience/Education:
Applicants may be required to submit verification of the qualifying experience and education, at any point during the recruitment and selection process. Resumes will not be accepted in lieu of verification of qualifying experience and education. When requested, applicants who possess a degree that is from a foreign and/or non-accredited college or university may be required to provide an equivalency certification of the degree. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456. Failure to submit the required verification, when requested, may result in disqualification or ineligibility for employment.  Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Issued:  March 22, 2017
Micki Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: 075123
REC/ LN / 415.831.2735

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.


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