0931 Manager III

Budget and Finance Manager

Recruitment #PEX-0931-079696

Introduction

 ***Filing deadline extended to Friday, October 13, 2017 at 5:00 PM. Applicants who previously applied do not need to reapply. ***

 

APPOINTMENT TYPE: Permanent Exempt Category 18. In accordance with San Francisco Charter Section 10.104, exempt employees serve at the pleasure of the appointing authority.

 

Who We Are

Through the provision of coordinated, compassionate, and high‐quality services, the Department of Homelessness and Supportive Housing (HSH) strives to make homelessness in San Francisco rare, brief, and one time. The Department provides assistance and support to homeless and at‐risk youth, adults and families to prevent imminent episodes of homelessness and end homelessness for people in San Francisco. Services including outreach, homelessness prevention, emergency shelter, drop‐in centers, transitional housing, supportive housing, short‐term rental subsidies, and support services to help people exit homelessness. For more information about the department, please visit our website.

 

What We Do

San Francisco is a pioneer in homeless services and a leader in providing supportive housing as a permanent exit from homelessness. The Department of Homelessness and Supportive Housing seeks to be a national leader in the movement to end homelessness by developing a coordinated, client-focused system of services, piloting innovative models, and implementing proven solutions with measurable results. Major programs include: street outreach and service connection through the Homeless Outreach Team; 1,500-bed shelter system for single adults and families including shelters for members of the LGBT community and survivors of domestic violence; Navigation Centers that provide temporary shelter to chronically homeless individuals using a low-threshold entry model; rapid rehousing rental subsidies for families, single adults, seniors and transitional aged youth; the Homeward Bound program which has helped 10,000 individuals return to stable housing in their city of origin; and robust supportive housing programs of nearly 6,500 units which provide permanent housing and services to formerly homeless individuals and families.

 

What You'll Be Doing

Under direction of the Deputy Director for Administration and Finance, the Budget and Finance Manager leads department-wide financial operations, including accounting, budgeting, cost allocation, grants, revenue recovery and expense reimbursement, financial and accounting audits, and associated complex financial, budgeting and accounting systems. The Budget and Finance Manager supervises, trains and evaluates HSH’s fiscal staff to support a positive team environment. This position is part of HSH’s management team and works closely with its Programs Directors, Contracts Manager, and Data and Performance Lead Analyst to implement HSH’s strategic goals.

 

The position includes the following responsibilities:

 

    • Plan, organize and manage day-to-day operations of HSH’s Budget and Finance Division including supervising the team of accountants, accounting clerks and analysts; training and coaching team members and evaluating performance.

 

    • Provide leadership, coordination, and a primary point of contact for internal and external auditors; develop and implement corrective action plans and progress reports across the department. Lead development and implementation of internal controls to ensure fiduciary integrity and compliance with city/county, state, and federal fiscal, accounting, budgeting and regulatory requirements.

 

    • Supervise reconciliation of financial, accounting, budgeting information. Develop and produce financial and statistical reporting of monthly, quarterly, and annual financial projections, accounting reconciliations, and discrepancy resolutions. Plan, develop, and implement financial business analytics and dashboard reporting system to integrate financial data.

 

    • Develop and coordinate HSH’s annual budget process and strategies to maximize federal and state funding sources. Manage the department’s budget production schedule; convene division budget meetings to develop budget recommendations; compile and consolidate annual budget recommendations and mid-cycle budget changes; oversee department position control and reconciliation; and manage budget expenditure and revenue projections, reporting, and budgetary controls.

 

    • Plan, develop and present budget narratives, recommendations and justifications to HSH leadership and presentations to the Mayor’s Office, Board of Supervisors and other external stakeholders.

 

    • Monitor expenditures and financial reporting; prepare reports, memoranda, and correspondence; and maintain statistical records. Implement and closely monitor budget expenditures; provide the senior management team with expenditure and revenue snapshots and trends including practical options for potential cost overruns. Recommend allocation of resources to achieve timely outcomes and measurable goals within budget; adjust funding strategies to meet emerging or new programs and meet major departmental priorities.

 

    • Work collaboratively with other City departments, the Office of the Controller and Mayor’s Budget Office. Represents the department in budget, accounting, and financial related matters with City and County agencies, state and federal agencies, and other organizations.  

 

Minimum Qualifications

  1. Possession of a Bachelor’s degree from an accredited college or university; AND
  2. Five (5) years of increasingly responsible professional level financial analytical experience, including three (3) years in a supervisory role.

Substitution: Possession of a Master’s degree from an accredited college or university in Business Administration, Finance, Public Policy, or Economics may substitute for one (1) year of the required experience.

 

Desirable Qualifications: The stated desirable qualifications listed below may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

  1. Experience directing and performing governmental accounting operations for local, state or federal agencies and developing accounting policies and procedures.
  2. Verifiable experience overseeing and directing budget operations for local government agencies and developing budget policies and procedures.
  3. Knowledge of or prior experience with programs and funding sources for homeless and housing services.
  4. Experience with planning and implementing financial system automation, reconciliation, financial dashboards and reporting.
  5. Experience with financial audits, developing and implementing corrective action plans, policies and procedures.

Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

How To Apply

To apply, you must complete the online application and include your resume and cover letter as one (1) attachment summarizing your experience in relation to the essential duties of this position.

 

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Leslie Long, by telephone at (415) 355-5217, or by email at leslie.long@sfgov.org.

 

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures:

Important Employment Information for the City and County of San Francisco can be obtained here or hard copy at 1 South Van Ness Avenue, 4th Floor.


Copies of Application Documents:

Applicants should keep copies of all documents submitted, as these will not be returned.


Right to Work:

All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.


Requests:

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation here.


Terms of Announcement:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.


Reissued: September 28, 2017

Micki Callahan

Human Resources Director

Department of Human Resources

Recruitment ID Number: PEX-0931-079696

HOM/LL/415.355.5217

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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