1944 Materials Coordinator

Recruitment #PBT-1944-074428

Introduction

1944 MATERIALS COORDINATOR

3/21/17 - Amended to extend the filing deadline

This is a Position-Based Test administered in accordance with Civil Service Rule 111A.

The eligible list resulting from this examination may be used to fill future vacancies in this class.

General Job Description: Under the direction of  the Director & Associate Administrator of the Department of Public Health (DPH) San Francisco Health Network (SFHN) Business Operations, the 1944 Materials Coordinator will serve as SFHN Supply Chain Value Analysis Manager,  DPH's leader for maximizing the DPH's purchasing power to drive improved quality of services for patients and the workforce, improve access to services to more stakeholders, and decrease costs. This position will continue to drive efforts to eliminate any siloed and decentralized purchasing structures and processes across DPH and implement standardized and consistent processes. 

The 1944 Materials Coordinator coordinates the activities of the ZSFG Materials Management department which is responsible for evaluating the needs and opportunities related to the materials management supply chain for the entire Department of Public  Health. The Materials Coordinator organizes, coordinates, and analyzes needs related to the planning, acquisition, and distribution of materials and equipment.  The essential job functions include:

  • Develop strategies to coordinate material procurement activities with peers across the entire DPH including, but not limited to, peers in the Purchasing Departments at Laguna Honda Hospital, Zuckerberg San Francisco General Hospital and Trauma Center, and 1380 Howard Fiscal Unit;
  • Develop technical specifications and requirements for RFPs related to acquisition of materials, supplies, equipment, including coordinating scopes of work and budgets for all of DPH;
  • Plan and coordinate information exchange between data systems of the Purchasing department and other city departments; Partner with the DPH Executive Leadership to author and implement a strategic plan related to purchasing coordination, consolidation, and cost savings;
  • Develop comprehensive, data driven business cases identifying opportunities for supply chain optimization, standardization, and cost savings for the entire DPH;
  • Partner with DPH Contracts office and Office of Contract Administration to coordinate DPH wide scopes of work for professional and general services, respectively;
  • Serve as DPH point of contact related to process and policy changes for procurement and Quarterly Business Reviews for DPH Wide contracts;
  • Chair the Department of Public Health’s Supply Chain Council; Coordinate strategies regarding contracting and purchasing activities for the entire DPH to maximize the value of membership through the DPH’s Group Purchasing Organizations, which includes tracking opportunities for bulk buys, monitoring of CURs, expiring contracts, and standardization program to drive compliance; and
  • Meet with vendors to discuss opportunities for DPH wide savings and coordinate with fellow DPH Purchasing Directors/Managers when applicable; Provide support on DPH initiatives/projects requiring data and analytics around supply chain spend.

The Materials Coordinator performs other related duties and responsibilities as assigned/required.

Location and Shift:  This position is located centrally at 101 Grove Street, but will be required to engage with stakeholders across the entire San Francisco Health Network's Integrated Delivery System locations.  This position will regularly work Monday - Friday, 8 a.m. - 5 p.m. but may be infrequently required to work evenings, nights, weekends, and/or holidays. 

Minimum Qualifications

1. Possession of a Bachelor's degree from an accredited college or university with major course work in business or public administration, economics, industrial engineering or a related field; AND

2. Five (5) years of verifiable experience planning, developing, implementing and administering materials management systems. Such experience must have included cost analysis, budget preparation, management of automated inventory control systems as well as a minimum of three (3) years supervising personnel engaged in inventory management, physical distribution or purchasing activities.

SUBSTITUTION: Additional experience as described above may be substituted for the required degree on a year-for-year basis.

NOTE: One year of experience equals 2000 hours.

Applicants must meet the minimum qualification requirements by the final filing date unless otherwise noted.

Desirable Qualifications: The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring. 

  • Knowledge of product evaluation and value analysis models.
  • Knowledge of healthcare service line analytics for acute and non-acute delivery systems.
  • Possession of a Master's degree in Public Administration, Business Administration, Health Administration, Public Policy, Public Health, Public Health Administration, Healthy Policy and Management, or a related field.
  • Experience with cost contract development, budget preparation, and scope of work development.

Verification of Experience: http://sfdhr.org/getting-job#verification Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.

Verification of Education: If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/how-verify-education-requirements

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Jennifer Jacobsen, by telephone at 415-554-2522, or by email at jennifer.jacobsen@sfdph.org.

 

Selection Procedures

SUPPLEMENTAL QUESTIONNAIRE EVALUATION: (Weight = 100%)

Applicants will be prompted to complete the Supplemental Questionnaire that must be submitted during the online application process.  Section I of the Supplemental Questionnaire will be screened for relevant qualifying experience. Only those applicants who meet the minimum qualifications will proceed in the selection process. Section II of the Supplemental Questionnaire Evaluation is designed to measure knowledge, skills and/or abilities in job-related areas which may include but not be limited to: 

Knowledge of the principles and practices of materials management; Knowledge of automated information systems; Ability to plan, coordinate, develop and evaluate methods, procedures, and information systems; Knowledge of the principles and practices of purchasing; Ability to direct and supervise the work of material support personnel; Ability to determine and establish priorities; Ability to plan/ coordinate projects; Knowledge of product evaluation, value analysis, and service line analytics; Written communication ability.

A passing score must be achieved on the Supplemental Questionnaire in order to be placed on the eligible list. 

All relevant experience, education, and/or training must be on the supplemental questionnaire in order to be reviewed in the rating process. Resumes will not be reviewed. Responses cannot be changed or edited after submission.

All applicants must complete the Supplemental Questionnaire. The information provided on the supplemental questionnaire must be complete and accurate. Candidates will be evaluated based on their Supplemental Questionnaire responses and responses cannot be changed once submitted. All statements made on the application and supplemental questionnaire are subject to verification and must be consistent. Candidates must achieve a passing score in order to continue in the selection process. Candidates will be placed on the eligible list in rank order according to their final score. The department may administer additional position-specific selection procedures to make final hiring decisions.

Eligible List:
The eligible list resulting from this examination is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of Six (6) months, and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list resulting from this announcement may be used by other departments that also use this classification or a similar classification.  To find other Departments which use this classification, please see http://www.sfdhr.org/Modules/ShowDocument.aspx?documentID=21246. Search that document by title or job code to see which departments use the classification.

Certification:
The certification rule for the eligible list resulting from this examination will be Rule of Ten (10) Scores.  Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

 

Conclusion

Licensure/Certification/Registration: Valid licensure/certification/registration as a requirement to perform the job must be kept current throughout length of employment. Failure to demonstrate/show proof of possession of required valid licensure may result in dismissal and/or termination of employment.

Note on Personal Protective Equipment (PPE): Some positions in the Department of Public Health will require the use of personal protective equipment (PPE), including but not limited to gloves, gowns, eye and face protection, and face-fitting respirators. The requirement for the use of PPE may come on short or no notice. Facial hair or any condition that interferes with a face-fitting respirator’s seal (i.e. comes between the sealing surfaces of the respirator and the wearer’s bare skin) is not permitted when face-fitting respirators are worn, including during initial or periodic respirator fit-testing. Employees who choose not to shave and do not have either American Disabilities Act (ADA) or Equal Employment Opportunity (EEO) Accommodations do not have the right to alternate work assignments or the option of using a loose-fitting Powered Air Purifying Respirator (PAPR) in place of a FaceFitting Respirator.

Medical Examination/Drug Testing:  Prior to appointment, at the Department's expense, applicants may be required to take a tuberculosis (TB) screening test, a medical examination and/or drug test.

Terms of Announcement:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule.  Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director.  Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents: Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work: All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Requests: Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

Information regarding requests for Veterans Preference can be found at: http://sfdhr.org/information-about-hiring-process#veteranspreference

Seniority Credit in Promotional Exams:  Information regarding seniority credit can be found at: http://www.sfdhr.org/index.aspx?page=20#senioritycredit

 

Exam Type: Combined Promotive & Entrance (CPE)
Issued:  March 10, 2017
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: PBT-1944-074428
DPH/ JJ / 415-554-2522

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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