1825 Principal Administrative Analyst II

Financial Reporting Supervisor

Recruitment #PBT-1825-075216

Introduction

This is a Position-Based Test conducted in accordance with CSC Rule 111A.

The Controller's Office Accounting Operations and System Division’s (AOSD) primary mission is to control the financial activities of the City and County of San Francisco.  The division assists City Departments to achieve fiscal compliance, accuracy, timeliness and meaningfulness for the resulting financial information.  Other functions include developing and maintaining citywide financial systems, general ledger maintenance, preparing the City’s Comprehensive Annual Financial Report (CAFR), ensuring the City’s compliance with the accounting requirements promulgated by the Government Accounting Standards Board (GASB), performing analytical reviews of financial accounts and coordinating required financial audits.

 

The City’s new central PeopleSoft Financial and Supply Chain management system replaces FAMIS, the City’s current central financial system and is scheduled to go-live in July 2017.  This new system includes core General Ledger, Purchasing and Fixed Asset functionality that is currently supported by FAMIS as well as Project and Grants Management, Inventory Control, Supplier Management and Accounts Receivable.

 

Position Description

The Financial Reporting Supervisor reports to the Manager of Financial Accounting and Reporting and interfaces with other City Departments involving financial reporting, asset management and general ledger. This position plans and directs staff in performing complex accounting functions consistent with Generally Accepted Accounting Principles (GAAP), directing Citywide accounting treatment and resolving complex accounting and financial reporting issues. Serving as Technical Lead, the position will research, analyze and implement accounting rules and regulations as stipulated by Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB) or other regulatory agencies.

 

This position will assist in the PeopleSoft system implementation and conversion, playing a key role in the cleanup, conversion, validation and reconciliation of the financial data from FAMIS to the new PeopleSoft system. In addition, this position oversees the PeopleSoft Asset Management and General Ledger functionalities ensuring that the core accounting policies and procedures are enabled and supported by the new system, and performing related duties as required.

 

Essential duties include, but are not limited to:

  1. Supervise, plan and conduct performance appraisals of staff within AOSD Financial Reporting Section.
  2. Oversee the work performed by staff assigned to financial reporting, asset management, analytical reviews, general ledger reconciliations and processes.
  3. Implement and maintain reporting procedures to comply with internal control requirements
  4. Supervises and performs highly complex accounting work related to pension, other post- employment benefits, debt accounting, lease accounting, and investment accounting. Technical areas covered include public sector and government industry accounting as applied to the review of enterprise funds, internal service funds, agency funds, internal work order transactions, and interdepartmental transfers to determine proper accounting treatment.
  5. Leads, performs, and supervises implementation of new and complex government accounting standards at citywide level including upcoming accounting regulations from the Governmental Accounting Standards Board (GASB).
  6. Supervises the production of the Comprehensive Annual Financial Report (CAFR) which includes ensuring that the financial reports of various City entities (e.g. component units and enterprises) are completed.
  7. Coordinates the reporting and audits related to the City’s Financial Statements, serving as the primary point of contact to auditors and other stakeholders.

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university AND seven (7) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and six (6) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and eight (8) years of full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and seven (7) years full-time equivalent experience performing professional level analytical work as described in Note A; AND

Special Conditions

5. Possession of an active State of California issued Certified Public Accountant (CPA) license.

The above minimum qualifications reflect special conditions associated with the position(s) to be filled. They may differ from the standard minimum qualifications associated with this classification. 

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Notes on Qualifying Experience and Education:

A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1825, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1824 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1825.

Desirable Qualifications:

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

  • Three (3) years full-time equivalent supervisory experience.

Verification:
Applicants are required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at
http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement (PBT-1825-075216)
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Carlos Benitez, by telephone at (415) 554-7530, or by email at carlos.benitez@sfgov.org.

 

Selection Plan

Supervisory Test Battery (Weight 50%)
Candidates will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but not limited to: Problem Solving; Leadership; Decision Making; Interpersonal skill; Human Resources Management; Team Building; Communication and Conflict Management. For more information about this Supervisory Test (and a suggested reading), please visit:
http://sfdhr.org/index.aspx?page=325.

Please note: this examination is only held in San Francisco.  A passing score must be achieved on the Supervisory Test Battery in order to continue in the selection process.

This is a standardized examination, and, therefore, test questions and answers are not available for public inspection or review.

Scores attained on the Supervisory Test Battery will be valid and “banked” for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take the Supervisory Test Battery.  The Supervisory Test Battery may be used for many other classes; therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the selection process for the future announcement is held within one year of the date of this examination and it includes the Supervisory Test Battery, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the Supervisory Test Battery. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the Supervisory Test Batter is used.  Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

Performance/Oral Examination (50% Weight)

Candidates will be invited to take a performance/oral examination that is designed to measure competencies in job related areas, which may include but are not limited to:  knowledge of governmental accounting and reporting, knowledge of GASB and GAAP, ability to communicate effectively, ability to interpret and relay complex information and/or procedures.  A passing score must be achieved on the performance/oral examination in order to advance in the selection process.

Eligible List:
The eligible list resulting from this examination is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of six months, and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list resulting from this announcement may be used by other departments that also use this classification or a similar classification.  To find other Departments which use this classification, please see http://www.sfdhr.org/Modules/ShowDocument.aspx?documentID=21246. Search that document by title or job code to see which departments use the classification.

Certification:
The certification rule for the eligible list resulting from this examination will be Rule of Seven Scores.  Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Terms of Announcement:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule.  Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director.  Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Requests:
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: 
http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities

Information regarding requests for Veterans Preference can be found at: 
http://sfdhr.org/information-about-hiring-process#veteranspreference

Seniority Credit in Promotional Exams: 
Information regarding seniority credit can be found at:
http://www.sfdhr.org/index.aspx?page=20#senioritycredit

Exam Type: CPE
Issued:  April 11, 2017
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: 075216
CON/CB/415-554-7530

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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