1823 Senior Administrative Analyst

Recruitment #PBT-1823-078909

Introduction

**Amended to reflect changes to the Certification Rule.**

FINAL FILING DATE: FILE IMMEDIATELY.
RECEIPT OF APPLICATIONS MAY CLOSE AT ANY TIME, BUT NOT BEFORE JULY 28, 2017.

This is a Position-Based Test conducted in accordance with the Civil Service Rule 111A.

The current positions are located at the San Francisco Recreation and Park Department (RPD). The eligible list resulting from this examination may be utilized for future positions in this class in other City departments.

MISSION STATEMENT
The San Francisco Recreation and Park Department’s mission is to provide enriching recreational activities, maintain beautiful parks and preserve the environment for the well-being of everyone in our diverse community.

ABOUT US
The San Francisco Recreation and Park Department manages and maintains more than 220 parks, playgrounds, and open spaces in the city, including two outside of city limits: Sharp Park in Pacifica and Camp Mather in the High Sierras. Our 4,100-acre system includes 28 recreation centers, 9 swimming pools, 5 golf courses and numerous athletic facilities, including sports courts, ball diamonds, soccer fields and gymnasiums. Included in the department’s responsibilities are Golden Gate Park, Coit Tower, the Marina Yacht Harbor, the Palace of Fine Arts and Lake Merced.

More than 2,000 talented individuals are part of our team, from gardeners, foresters, and recreation leaders to park patrol officers, custodians, electricians, painters and more. Our core mission, as it has been throughout our history, is to provide opportunities for San Francisco residents and visitors alike to gather, play, learn, relax, and enjoy nature in the city.

This recruitment will be conducted in order to establish one eligible list used to fill three current vacancies – two positions in the Finance Division and one position in the Operations Division. The minimum qualifications and testing process for all positions are identical, and eligible candidates will be considered for all three positions.

POSITION DESCRIPTIONS
Finance and Accounting Operations, Finance Division: Under general direction of the Finance and Accounting Operations Manager and Budget Manager (for budget functions), the 1823 Senior Administrative Analyst may direct and manage a financial unit in Finance and Accounting Operations.

Essential Duties and Responsibilities
* May supervise and direct complex financial or operational activities.

* Research, analyze and make policy recommendation on special projects or highly visible public issues; represent the Finance Division in providing comprehensive analysis to high-level managers and Division heads.

* Analyze trends in budget expenditures and revenues; prepare financial/statistical reports for management, Mayor’s Office, Board of Supervisors, Controller’s Office and various funding agencies; plan and perform economic and/or financial analyses including forecasting, revenue and/or expense projects, calculation of debt capacity, evaluation of financing alternatives; rate analysis, modeling and cost/benefit analysis; prepare reports with financial/policy recommendations and appropriate supporting documentation.

* Coordinate, develop, and administer the annual budget, current and new revenue and financing mechanisms and systems, financial projections and cost allocation processes and procedures; may represent the department with the Board, Mayor’s Office, community groups, and key stakeholder organizations; assist subcommittees and task forces to address budgetary issues, needs and provide financial updates; prepare budget line item narrative, analyses, recommendations, and justifications for annual and supplemental requests; monitor the budget, prepare budget reports and interpret budget-related documents.

* Manage expenditure and revenue classification and utilization to ensure that information in the budget module is accurate; develop and recommend budgetary actions to rebalance positions, revenue, and budget appropriation; coordinate and monitor reporting to funding agencies including the subvention of funds to contracting organizations and justify that funds are used as required; coordinate the preparation of City-wide single audit report and federal and state funding reports as well as coordinate and prepare internal audit schedules and responses; prepare billing and internal reporting of private grants and gifts; track expenditures funded by gifts to ensure appropriate charging of costs.

* Analyze and interpret existing, newly enacted and proposed local, state, federal legislation and regulation for policy and financial impact on the department; advise management and prepare recommendations with appropriate supporting documentation regarding how to comply with new regulations, mitigate adverse action against the department or maximize potential revenues; develop, implement and monitor new and revised reporting systems required by legislation.

* Analyze existing and proposed administrative policies and procedures as well as organizational problems, conduct difficult and detailed studies; identify administrative problems and determine methods of analysis; prepare and present reports with recommendations and appropriate justification based on studies and surveys.

* Coordinate the overall implementation of new systems and/or procedures for the Finance and Accounting Operations section; develop the training plan for the department’s financial system users according to the roles mapped for them.

* Perform related duties and responsibilities as assigned.

Asset Management, Operations Division: Under general direction of the Asset Manager, the Senior Administrative Analyst performs and conducts difficult and complex professional-level analytical work to support the Operations Division in the management of the Park Standards Program and of the Asset Management System.

Essential Duties and Responsibilities
* Manage the Park Standards Program - assign and conduct quarterly neighborhood park evaluations; compile, analyze and post results & staff schedules; conduct system improvements; present at various events and conduct trainings.

* Co-manage Total Managed Assets (TMA), the Department’s Asset Management program - improve and expand implementation of TMA, which includes modules for property, facility, work order, fleet management, etc.

* Conduct special research projects and respond to ad hoc requests.

* Perform related duties and projects as assigned.

Minimum Qualifications

1. Possession of a graduate degree (Master's degree or higher) from an accredited college or university and three (3) years of full-time equivalent experience performing professional level analytical work as described in Note A; OR

2. Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major college coursework as described in Note B and two (2) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

3. Possession of a baccalaureate degree from an accredited college or university and four (4) years full-time equivalent experience performing professional level analytical work as described in Note A; OR

4. Possession of a baccalaureate degree from an accredited college or university with major college coursework as described in Note B and three (3) years full-time equivalent experience performing professional level analytical work as described in Note A.

SUBSTITUTION: Applicants may substitute up to 2 years of the required education with additional qualifying experience in budget analysis, financial analysis and reporting, legislative/policy analysis, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

(Note: 2000 hours of qualifying work experience is based on a 40 hour work week.)

Notes on Qualifying Experience and Education:
A. Qualifying professional-level analytical experience must be in one or more of the following functional areas: complex budget analysis, development and administration; complex financial/fiscal analysis and reporting; development of complex contracting systems and administration of competitive bid processes and complex contractual agreements; development and evaluation of complex management/administrative policy; complex grant administration and monitoring; complex program evaluation and planning; complex legislative analysis; complex economic analysis; or other functional areas related to the duties of positions in Class 1823, where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization. Analytical experience equivalent to the duties of Class 1822 is considered qualifying.

B. Coursework applicable to a baccalaureate or higher degree in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in Class 1823.

DESIRABLE QUALIFICATIONS:
The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

Finance and Accounting Operations, Finance Division
1. Practical and technical experience in applying the Generally Accepted Accounting Principles (GAAP) and knowledge of governmental accounting.
2. Advanced proficiency in utilizing Microsoft Office Suite and generating Oracle-based reports.
3. Supervisory experience.

Asset Management, Operations Division
1. Asset management experience.
2. One (1) year of experience using and administering relational databases (e.g., Salesforce, etc.).
3. Full proficiency in Microsoft Office (Word, Excel, Power Point, etc.).
4. Experience in administering and managing survey/rating software (e.g., SurveyMonkey, etc.).
5. Demonstrated strong analytical and organizational skills.
6. Experience in conducting formal presentations and training for a variety of audiences.
7. Excellent written communication skills.
8. Ability to handle multiple assignments/projects simultaneously.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement (PBT-1823-078909) 
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Stacy Chung, by telephone at (415) 831-2082, or by email at Stacy.Chung@sfgov.org.

VERIFICATION:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Failure to provide the required verification when requested may result in rejection of application and/or removal from eligibility for referral and appointment in this class.  Refer to the following links for verification:
Verification Guidelines: http://www.sfdhr.org/index.aspx?page=20#verification
Education Verification:
http://www.sfdhr.org/modules/showdocument.aspx?documentid=18441  
NOTE:  Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification from this and future job opportunities with the City and County of San Francisco.

Selection Procedures

Supplemental QuestionnaireApplicants are required to complete a Supplemental Questionnaire as part of the online application process.  The Supplemental Questionnaire is for informational purposes only and will not be scored. The supplemental questionnaire may be used to determine candidates' experience, training and education as they relate to the job-related knowledge, skills and abilities needed to perform the essential functions of class 1823 Senior Administrative Analyst.  Responses on this supplemental questionnaire will be evaluated to determine if you meet the minimum qualifications of this position.

Written Core Examination (Weight: 100%)
Candidates will be invited to participate in a written, multiple-choice examination, designed to measure their relative knowledge, skills and abilities in job-related areas. The “core” multiple-choice examination component may include but not be limited to:

  • Ability to evaluate/analyze information/data and to exercise good judgment relative to that evaluation or analysis;
  • Ability to communicate written information (includes ability to proofread);
  • Knowledge of, and ability to apply, financial/fiscal principles (including the ability to use mathematical and statistical formulas);
  • Ability to comprehend and understand written information;
  • Ability to use various computer software programs;
  • Ability to conduct research;
  • Ability to establish and maintain cooperative and effective working relationships;
  • Knowledge of, and the ability to apply, principles, practices and procedures involving office operations;

This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review.

You will receive one or more scores with respect to the multiple-choice exam component. One will correspond to the core test component and, should any specialty subtests be added to that component, you may receive one or more additional “specialty” scores. Any scores attained on these components will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take any test components for which you have already attained a score. This core test is also used for 1820 Junior Administrative Analyst, 1822 Administrative Analyst and 1823 Senior Administrative Analysttherefore your test scores may be applied to one or more of these classes if you choose to apply to future recruitments. This is not the same exam that is used for 1824 Principal Administrative Analyst, as such your scores on this exam are not applied to any 1824 recruitments, and your scores from the 1824 exam cannot be applied to this recruitment. If the selection process for the future announcement is held within one year of the date of this examination and it includes any of these components [i.e., core exam or specialty subtest(s)], your score(s) for the corresponding test component(s) will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score(s) to the other announcement or (b) re-take the test component(s). Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the test component (core or specialty subtest) is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

Certification Rule:
The certification rule for the eligible list resulting from this examination will be Rule of Five Scores.  The hiring department may conduct additional selection processes to make final hiring decisions.

Eligible List:
The eligible list resulting from this examination is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of twelve (12) months, and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list resulting from this announcement may be used by other departments that also use this classification or a similar classification.  To find other Departments which use this classification, please see http://www.sfdhr.org/Modules/ShowDocument.aspx?documentID=21246. Search that document by title or job code to see which departments use the classification.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Reasonable Accommodation Request:
Applicants with disabilities who meet the minimum eligibility requirements of a job announcement can find information on requesting a reasonable accommodation at http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities  

Seniority Credit in Promotional Exams
Information regarding seniority credit can be found at: http://www.sfdhr.org/index.aspx?page=20#senioritycredit  

Veterans Preference:
Information regarding requests for veterans preference can be found at:
http://www.sfdhr.org/index.aspx?page=20#veteranspreference  

General Information Concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at
http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.

Terms of the Announcement:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule.  Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director.  Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Copies of Application Documents:
Applicants are advised to keep copies of all documents submitted.  Submitted documents become a permanent part of the exam record and will not be returned.  The hiring department may require applicants to submit the same documents and/or additional documents at a later date.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.
 
Additional Information:
General Information concerning City and County of San Francisco Employment Policies and Procedures may be found online at: http://www.sfdhr.org/index.aspx?page=20.

Exam Type: COMBINED, PROMOTIVE & ENTRANCE
Issued: 7/17/17
Micki Callahan, Human Resources Director
Department of Human Resources
Recruitment ID#: 078909
REC/SC/(415) 831-2082

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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