0923 Manager II

Recruitment #PBT-0923-901770

Introduction

  

AMENDED AND REISSUED TO REFLECT CHANGES TO THE INTRODUCTION. 

PREVIOUS APPLICANTS NEED NOT REAPPLY AS SUBMITTED APPLICATIONS ARE STILL UNDER CONSIDERATION .    

This is a Position Based Test conducted in accordance with Rule 111A of the San Francisco Civil Service Commission Rules.

Introduction:

The San Francisco Office of Early Care and Education (OECE) was created by Mayor Edwin Lee in 2012. OECE is charged with aligning and coordinating federal, state and local funding streams to improve access to high quality early care and education for children 0-5, to address the needs of the early care and education workforce, and to build early care and education system capacity. We work in close partnership with providers of early care and education services, as well as public sector agencies including: the Department of Children, Youth, and Their Families (DCYF), the Human Services Agency (HSA), San Francisco First Five Commission, San Francisco Unified School District (SFUSD), and the San Francisco Child Care Planning and Advisory Council.  Together, we work to increase quality care accessibility, availability, and affordability to increase school readiness for all San Francisco children.

The OECE is provided back-office support by the Human Services Agency (HSA) through administrative supports such as Contracting, Human Resources, IT, Facilities, Budget and Planning.  HSA is an agency of the City and County of San Francisco and the central resource for public assistance in the City.  HSA provides a safety net for individuals and families by offering income support, community-based living supports, and assistance getting food, housing, and health coverage. HSA offers programs and services that ensure the protection and safety of children, the elderly and dependent adults. HSA helps people secure employment through training, job search and child care assistance. 

Position Description:

The Program Manager is responsible for over 10 different complex Federal and State programs (i.e. CalWorks, CAPP, Title IV-E) and an additional six local revenue sources including Public Education and Enrichment Fund (PEEF) which supports San Francisco’s Preschool for All program; manages the State Title V Pilot, which supports over $50 million in State-contracted subsidized services provided directly to contractors, outside the City’s budget; manages numerous local subsidies that required alignment and grant monitoring; manages   staff and supports the coordination of alignment interdepartmentally and across functions. The essential duties in this class include, but are not limited to:

  • Manages programs and operational activities of the Fiscal Strategy Unit; works with other managers and staff to evaluate and implement goals, responsibilities, policies and procedures of the Unit.
  • Supervises, evaluates and delegates work assignments of staff; coordinates and monitors the work of consultants and contractors working for the Unit. 
  • Evaluates procedures, identifies and analyzes issues; implements and documents new procedures of the Unit.
  • Participates in budget development by providing detailed justification and persuasive arguments for proposals or initiatives. 
  • Coordinates budget preparation, monitors expenditures and financial reporting for the Unit; implements and closely monitors budget expenditures; provides executive management with early warning and practical options to potential cost overruns. 
  • Directs the allocation of resources to achieve timely outcomes and measurable goals within budget; adjusts plans and programs to meet emerging or new programs, while continuing to address major priorities of the Unit; redesigns and implements the alignment of various investments to streamline a 0-5 financing of care to achieve improved efficiencies and support and increased access to quality care in FY 16-17. 
  • Assists in developing and implementing operational policies to ensure the efficient operations of the Unit; prepares reports, memoranda, and correspondence. 

 

Minimum Qualifications

Education:

Possession of a Bachelor degree from an accredited college or university in Education, Early Childhood Education, Public Administration, Social Work, Social Sciences, Business Administration, Public Policy, Urban Planning/Studies or related field; AND

Experience:

Four (4) years full-time experience managing increasingly complex child care subsidy programs serving 0-5 year olds in the public or non-profit sector under contract with a public agency.

Desirable Qualifications:

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

  • Master’s degree from an accredited college or university in Education, Early Childhood Education, Business Administration, Public Policy, Public Administration, Social Work Administration, Social Services and/or Child Development, Urban Studies or related field
  • Five (5) years or more full-time experience managing increasingly complex child care subsidy programs serving 0-5 year olds in public or non-profit sector under contract with a public agency

Verification:
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement PBT-0923-901770
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Dorys Lorio, by telephone at (415) 557-5733 or by email at Dorys.Lorio@sfgov.org.  

 

Selection Procedures

Supervisory Test Battery: (Weight: 40%)

Candidates will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but not be limited to: Problem Solving; Leadership; Decision Making; Interpersonal skill; Human Resources Management; Team Building; Communication & Conflict Management. For more information about this Supervisory Test (and a suggested reading list) please visit: http://www.sfdhr.org/index.aspx?page=325

A passing score must be achieved on the Supervisory Test Battery in order to continue in the selection process.

This is a standardized examination, and, therefore, test questions and answers are not available for public inspection or review.

Scores attained on the Supervisory Test Battery will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take the Supervisory Test Battery. The Supervisory Test Battery may be used for many other classes; therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the selection process for the future announcement is held within one year of the date of this examination and it includes the Supervisory Test Battery, your score will be automatically applied to that announcement, However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the Supervisory Test Battery. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the Supervisory Test Battery is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent. 

Written/Oral Performance Examination: (Weight 60%) 

Candidates who obtain a passing score on the Supervisory Test Battery exam will be invited to participate in an oral/performance exam designed to determined their relative knowledge, skills, and abilities in job related areas which may include but are not limited to: technical knowledge, knowledge of budgeting, analytical skills, critical thinking, and written and oral communication skills. 

Certification:
The certification rule for the eligible list resulting from this examination will be Rule of the List. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Eligible List:
The eligible list resulting from this examination is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be of Six (6) months, and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list resulting from this announcement may be used by other departments that also use this classification or a similar classification.  To find other Departments which use this classification, please see http://www.sfdhr.org/Modules/ShowDocument.aspx?documentID=21246. Search that document by title or job code to see which departments use the classification.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Requests:

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at:
http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities

Information regarding requests for Veterans Preference can be found at:
http://www.sfdhr.org/index.aspx?page=20#veteranspreference

Seniority Credit in Promotional Exams: 
Information regarding seniority credit can be found at:
http://www.sfdhr.org/index.aspx?page=20#senioritycredit

Terms of Announcement:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule.  Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director.  Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Exam Type: Combined Promotive and Entrance 
Issued: August 2, 2016 
Micki  Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: PBT-0923-901770
HSA/ DL / (415) 557-5733

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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