0923 Manager II - OECE Fiscal Strategies Manager
Fiscal Strategies Manager
|Department||Human Services Agency|
|Date Opened||6/1/2017 8:00:00 AM|
|Salary||$52.23 - $66.64/hour; $9,052.00 - $11,551.00/month; $108,628.00 - $138,606.00/year|
|Job Type||Permanent PBT|
Note: This recruitment was amended on June 2, 2017 to reflect changes to the position description.
Applicants are encouraged to apply immediately. This recruitment may close at any time, but not sooner than 5:00 PM on August 4, 2017.
This is a Position Based Test administered in accordance with Civil Service Rule 111A.
The San Francisco Office of Early Care and Education
The San Francisco Office of Early Care and Education (OECE) was created by Mayor Edwin Lee in 2012. OECE is charged with aligning and coordinating federal, state and local funding streams to improve access to high-quality early care and education for children 0-5 years of age, to address the needs of the early care and education workforce, and to build early care and education system capacity. We work in close partnership with direct providers of early care and education services, as well as public sector agencies including: the Department of Children, Youth, and Their Families (DCYF), the Human Services Agency (HSA), San Francisco First Five Commission, San Francisco Unified School District (SFUSD), and the San Francisco Child Care Planning and Advisory Council. Together, we work to increase quality care accessibility, availability, and affordability to increase school readiness for all San Francisco children.
The OECE is provided back-office support by the Human Services Agency (HSA) through administrative supports such as Contracting, Human Resources, Information Technology, Facilities, Budget and Planning. HSA is an agency of the City and County of San Francisco and the central resource for public assistance in the City. HSA provides a safety net for individuals and families by offering income support, community-based living supports, and assistance getting food, housing, and health coverage. HSA offers programs and services that ensure the protection and safety of children, the elderly and dependent adults. HSA helps people secure employment through training, job search and child care assistance.
Why Join the SF Office of Early Care and Education?
The San Francisco Office of Early Care and Education stewards more than $100 million annually in federal, state and local funding to change the trajectory of young children’s lives by providing them with high-quality early care and education programs. OECE focuses its resources on San Francisco’s most vulnerable children and families – homeless families, families involved with the child welfare system, children with special needs, and low-income African American, Latino and English Language Learners – through a diverse delivery system composed of licensed child care centers and family child care homes throughout the City. Building on the national research underscoring the importance of a child’s first five years of development, OECE is committed to ensuring more of San Francisco’s youngest residents are better prepared for success in kindergarten and beyond.
In 2017, OECE re-designed its local funding strategy to enhance outcomes for children, their families, and early care and education providers. If you want to be part of a dynamic social change effort that is strengthening families and children in San Francisco (and setting an example for other communities), this is the job for you!
A Few Reasons You Might Love This Job:
- Your work will have a direct impact on OECE’s ability to achieve our goals to support families and their children.
- You will be challenged daily.
- You will work with people who are passionate about their work and experts in the field.
- You will have ample learning opportunities that will allow you to develop your skills and abilities.
A Few Challenges You Might Face in This Job:
- You will work on multiple assignments with competing deadlines.
- You will be supporting a new approach to financing early care and education in San Francisco, sometimes navigating change and leading through uncertainty.
- Sometimes you will need to inform direct service providers and/or contractors that they cannot do things that violate policies, rules or best practices.
The Fiscal Strategies Manager is a key leadership position in the 20-person San Francisco Office of Early Care and Education. Reporting to the Chief Operating Officer, the Fiscal Strategies Manager oversees the management of OECE’s funding portfolio and the staff team that manages relationships with OECE’s grantees and contractors. The Manager oversees the local deployment of several federal, state, and local funding sources to ensure that families in need have access to high-quality early care and education options. The Program Manager will monitor more than seven different complex Federal and State programs (i.e. CalWORKs, California Alternative Payment Program, Early Head Start/Head Start, Title IV-E, and several Title V funding programs) and multiple local revenue sources including Public Education and Enrichment Fund (PEEF), and City General Fund. The Manager is responsible for effectively managing a team of five staff who each manage relationship’s with direct service providers and other contractors, and coordinating the team’s efforts with other units within OECE such as Data & Evaluation, Policy and Quality. The essential duties include, but are not limited to:
- Optimizes the use of Federal, State and local funds to meet our strategic goals, including participating and/or leading policy, budget and resource allocation efforts.
- Manages the Fiscal Strategies Unit; works with other staff to identify and analyze issues; evaluate and/or create and implement goals, responsibilities, policies and procedures of the Unit.
- Supervises, evaluates and delegates work assignments of staff in the Fiscal Strategies Unit; coordinates and monitors the work of consultants and contractors working for the Unit.
- Coordinates the work of the Fiscal Strategies Unit with the efforts of the other OECE Units, including Data & Evaluation, Quality and Policy.
- Manages the Fiscal Strategies Unit’s budget, which includes monitoring several contractors such as fiscal intermediaries and expenditures by direct service grantees; participating in budget development by providing detailed justification and persuasive arguments for proposals or initiatives; and forecasting budget needs and identifying opportunities for increased leveraging, efficiency, or effectiveness.
- Manage financial reporting for the Fiscal Strategies Unit, including providing executive management with early warning and practical options to potential cost overruns, threats to sustainability, and other challenges.
- Innovates new financing models to expand and improve early care and education services to children and families.
- Effectively communicates with staff, contractors/grantees, and community members; prepares reports, memoranda, and correspondence; and represents OECE and its executive leadership at various meetings and events at the Federal, State, and local levels.
- Education: Possession of a Bachelor’s degree from an accredited college or university in Education, Early Childhood Education, Public Administration, Social Work, Social Sciences, Business Administration, Public Policy, Urban Planning/Studies or related field; AND
- Experience: Four (4) years full-time professional experience managing increasingly complex child care subsidy programs serving 0-5 year olds in the public or non-profit sector under contract with a public agency with two of the four years supervising staff.
Substitution: Applicants may substitute one year of the experience requirement (MQ# 2) with a master’s degree as described in MQ# 1.
- Master’s degree from an accredited college or university in Education, Early Childhood Education, Business Administration, Public Policy, Public Administration, Social Work Administration, Social Services and/or Child Development, Urban Studies or related field.
- Seven (7) years or more full-time experience managing increasingly complex child care subsidy programs serving 0-5 year olds in public or non-profit sector under contract with a public agency.
- Four (4) years of full-time experience managing at least three staff.
Note: Applicants must meet the Minimum Qualification requirements at the time of filing. Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process. Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
Verification: Applicants may be required to submit verification of qualifying education and experience at any point in the application, examination and/or departmental selection process.
How To Apply
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.
- Select the desired job announcement (PBT-0923-077788)
- Select “Apply” and read and acknowledge the information
- Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
- Follow instructions on the screen
Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.
Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).
Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.
Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.
If you have any questions regarding this recruitment or application process, please contact the exam analyst, Ivy Yeung, by telephone at 415-557-6205, or by email at Ivy.Yeung@sfgov.org.
Supervisory Test Battery (Weight 40%):
Candidates will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but not be limited to: Problem Solving; Leadership; Decision Making; Interpersonal skill; Human Resources Management; Team Building; Communication & Conflict Management. For more information about this Supervisory Test (and a suggested reading list) please visit: http://www.sfdhr.org/index.aspx?page=325
A passing score must be achieved on the Supervisory Test Battery in order to continue in the selection process.
This is a standardized examination, and, therefore, test questions and answers are not available for public inspection or review.
Scores attained on the Supervisory Test Battery will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take the Supervisory Test Battery. The Supervisory Test Battery may be used for many other classes; therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the selection process for the future announcement is held within one year of the date of this examination and it includes the Supervisory Test Battery, your score will be automatically applied to that announcement, However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the Supervisory Test Battery. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the Supervisory Test Battery is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.
Oral/Performance Examination (Weight 60%):
Candidates who obtain a passing score on the Supervisory Test Battery exam will be invited to participate in an oral/performance exam designed to determined their relative knowledge, skills, and abilities in job related areas which may include but are not limited to: technical knowledge, knowledge of budgeting, analytical skills, critical thinking, and written and oral communication skills.
The certification rule for the eligible list resulting from this examination will be Rule of the List. Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.
The eligible list resulting from this examination is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.
The duration of the eligible list resulting from this examination process will be of Six (6) months, and may be extended with the approval of the Human Resources Director.
Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see http://www.sfdhr.org/Modules/ShowDocument.aspx?documentID=21246. Search that document by title or job code to see which departments use the classification.
Candidates who receive passing scores on both selection procedures will be placed on the eligible list in rank order according to their final score. Once the list is established, the department may administer additional position-specific selection procedures to make final hiring decisions.
Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process. The department may administer additional selection procedures to make final hiring decisions.
Department Selection Procedure
The Human Services Agency may administer additional position-specific selection procedures to make final hiring decisions for position(s) in class 0923 Manager II. Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director. Only those candidates deemed best qualified will continue in the departmental selection process, which may consist of an oral interview and/or performance exercise.
Verification of Experience and/or Education
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456
Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:
- Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
- Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.
Having a conviction history does not automatically preclude you from a job with the City.
If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.
Disaster Service Workers
Terms of Announcement
Position Based Tests are administered in accordance with Civil Service Rule 111A. General information concerning City and County of San Francisco employment policies and procedures may be found in the pamphlet entitled “Important Employment Information for Position Based Testing”. This information is part of the terms of this announcement. The pamphlet is available at the Department of Human Resources Information Center, 1 South Van Ness Avenue, 4 th Floor, San Francisco, CA 94103 or on-line at: http://www.sfdhr.org/index.aspx?page=20#positionbasedtesting.
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules, or regulations. Clerical errors may be corrected by the posting of the correction on the Department of Human Resources website at: http://www.sfdhr.org/index.aspx?page=20#announcementsdefinitions.
The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.
Copies of Application Documents
Information can be found at: http://www.sfdhr.org/index.aspx?page=20#copies.
Reasonable Accommodation Request
Applicants with disabilities requiring reasonable accommodation for this examination must contact the Personnel Analyst at (415) 557-5241 or, if hearing impaired at (415) 775-9484 (TDD).
Information on requesting reasonable accommodation for persons with disabilities can be found at: http://www.sfdhr.org/index.aspx?page=20#reasonableaccommodation.
May be corrected by the posting of the correction on the Department of Human Resources website at: http://www.sfdhr.org/index.aspx?page=20#announcementsdefinitions.
Concerning City and County of San Francisco Employment Policies and Procedures: http://www.sfdhr.org/index.aspx?page=20.
Driver’s License requirement
Most positions require a valid California’s driver’s license: http://www.sfdhr.org/index.aspx?page=20#license.
Information can be found at: http://www.sfdhr.org/index.aspx?page=20#veteranspreference.
Seniority Credit in Promotional Exams
Information regarding seniority credit can be found at: http://www.sfdhr.org/index.aspx?page=20#senioritycredit.
Right to Work
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States. http://www.sfdhr.org/index.aspx?page=20#identification.
Exam Type: CPE
Issued: June 01, 2017
Micki Callahan, Human Resources Director
Department of Human Resources
Recruitment ID Number: PBT-0923-077788
All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.
Click on a link below to apply for this position:
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