0922 Manager I - Programs & Planning Manager and Grants Manager

Recruitment #PBT-0922-073321

Introduction

The Department of Children, Youth and Their Families (DCYF) was formed in 1989. We guide policy, serve as a source of funding for children’s services, and inform and engage the public on a wide range of issues all to improve the lives of children, youth and families in San Francisco. Our work is driven by our vision, mission, goals and values.

The Department of Children, Youth & Their Families (DCYF) works with community-based organizations, city departments, SFUSD and other partners to provide a variety of children, youth and family services.  The department funds over $80 million in services such as after-school activities, violence prevention and intervention (VPI), youth workforce development, education, health and wellness, family resource centers, early childcare and education. DCYF is one of the largest grant makers in the city funding over 450 community-based programs.  Visit the department’s website at www.dcyf.org  for more information.

DCYF is recruiting for two positions: Programs & Planning Manager and Grants Manager that will be under direction of the Director of Programs & Planning.

Programs & Planning Manager

Job Description: The Programs & Planning Manager provides administrative grants management leadership to ensure the acquisition and stability of federal and state grants; foment additional grant opportunities that further advance DCYF’s priorities; manages program and administrative matters, policy, and community and multi-agency partnerships related to DCYF’s programs that include out of school time, youth workforce development, teen skill building, violence prevention and other strategies. This position will serve as an intra-CCSF-departmental and community liaison to promulgate DCYF’s priorities and policies.

Essential Functions include, but are not limited to:
1. Supervise, coordinate, and deploy the Funding Team to support service goals, policy efforts, develop agendas, and facilitate team and cross-team meetings related to grant management.
2. Oversee the department’s programmatic and policy investments including grant monitoring, quality improvement, technical assistance, and develop and foster partnerships with City Departments, SFUSD and external funders.
3. Lead the Funding Team’s participation in the department’s planning process that includes the Community Needs Assessment (CNA), Services Allocation Plan (SAP) and Request for Proposal (RFP).
4. Coordinate with other DCYF managers and teams to ensure coordination and adherence to departmental goals.

Grants Manager

Job Description: The Grants Manager develops and maintains policies and procedures for the management and operations of the Contracts and Compliance Team on topics related to grants and contracts administration, compliance with DCYF and CCSF policies and procedures, Requests for Proposal (RFP) development, and administration of technical assistance and capacity building.

Essential Functions include, but are not limited to:

1) Supervise, coordinate and deploy the Contracts & Compliance Team to support contracting goals and ensure compliance with CCSF and DCYF policies.
2) Oversee development, administration and processing of all grant agreements and personal service contracts. Guide and oversee DCYF’s annual fiscal and compliance monitoring of grantees.
3) Lead the development of DCYF Requests for Proposal (RFP), Requests for Quotation (RFQ), and Notice of Funding Availability (NOFA) and other funding processes.  Envisioning and focus of the department’s fiscal and administrative technical assistance as well as the DCYF Opportunity Fund.
4) Coordinate with other DCYF managers and teams work to ensure coordination and adherence to departmental goals.

Minimum Qualifications

1) Possession of a baccalaureate degree from an accredited college or university with major coursework in the social sciences, public or business administration, management, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or closely related field. AND

2) Three (3) years of professional experience in grants management.   AND

3) Two (2) years of recent experience in all of the following areas of contract administration: contractor solicitation and selection; contract development and production; review and processing of approvals; and contract maintenance.    AND

4) Community Development - Children, Youth, and Families – Recent experience with the development, implementation, monitoring, and support of programs and services that focus on strengthening families; early care and education; prevention and early intervention; health and well-being; youth workforce development and empowerment; out-of-school time; violence response and truancy prevention; and / or community building with a focus on children, youth, and their families.  

SUBSTITUTION:   Applicants may substitute additional experience as described under minimum qualification #2 for the required education on a year-for-year basis up to 2 years.  One year of experience is equivalent to thirty (30) semester units/forty-five (45) quarter units.

The above minimum qualifications reflect special conditions associated with the position(s) to be filled. They may differ from the standard minimum qualifications associated with this class code.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Desirable Qualifications:

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

1. Two (2) of the years listed above include supervisory experience in the grants management field.
2. Expert knowledge of nonprofit finance and administration.
3. Experience working with nonprofit executive directors, finance directors, and other administrators.
4. Experience in nonprofit grant making.
5. Experience interacting effectively with San Francisco's diverse communities.
6. Excellent writing and communication skills.
7. Strong leadership skills demonstrated by prior project leadership.

How To Apply

Applications for City and County of San Francisco jobs are only being accepted through an online process. Visit www.jobaps.com/sf  to register an account (if you have not already done so) and begin the application process.
• Select the desired job announcement.
• Select “Apply” and read and acknowledge the information.
• Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”.
• Follow instructions on the screen.

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file on-line applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by e-mail about this announcement and, therefore, it is their responsibility to ensure that their registered e-mail address is accurate and kept up-to-date. Also, applicants must ensure that e-mail from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation e-mail that their on-line application has been received in response to every announcement for which they file. Applicants should retain this confirmation e-mail for their records. Failure to receive this e-mail means that the on-line application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.
 
Your application and any attachments to the application submitted at the time of filing must be complete and accurate including the details on your experience, education, training, and other information that qualifies you for this recruitment.   Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment, or inability to receive full credit for scoring purposes.   Resumes may be attached to the application; however, resumes will not be accepted in lieu of a completed City and County of San Francisco application.

If you have any questions regarding this recruitment or application process, please contact Gilda Cassanego at Gilda.Cassanego@sfgov.org   or (415) 557-4859.

Verification of Experience and / or Education:

Applicants may be required to submit verification of the qualifying experience and education, at any point during the recruitment and selection process. Resumes will not be accepted in lieu of verification of qualifying experience and education.

Failure to submit the required verification, when requested, may result in disqualification or ineligibility for employment.

When requested, applicants who possess a degree that is from a foreign and/or non-accredited college or university may be required to provide an equivalency certification of the degree. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

When requested, verification of qualifying experience must be signed by the employer or the employer’s authorized representative on the employer's business letterhead and must include the name of the applicant, job title(s), dates of employment, types of employment (part-time/full-time), and description of job duties performed. City employees who qualify based solely on City employment or a combination of City employment and outside experience may submit performance evaluations as proof of qualifying City experience in lieu of other verification, but must verify outside qualifying experience as stated above. City and County of San Francisco employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employee’s class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All statements made on the application materials are subject to verification.

Verification of education and work experience will be required at the time of hire.

Selection Plan

Screening of Application:  Weight:  Qualifying
On-line employment applications will be screened for relevant qualifying experience and education in relation to the minimum qualifications and special conditions.   Additional mechanisms may be implemented in order to determine candidate’s qualifications. 

Supervisory Test Battery (STB): (Weight: 40%)
Candidates will be invited to participate in a computer-based examination designed to measure competencies in job-related areas which may include but not be limited to: Problem Solving; Leadership; Decision Making; Interpersonal skill; Human Resources Management; Team Building; Communication & Conflict Management. For more information about this Supervisory Test (and a suggested reading list) please visit: http://www.sfdhr.org/index.aspx?page=325  

This is a standardized examination, and, therefore, test questions and answers are not available for public inspection or review.

Scores attained on the Supervisory Test Battery will be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take the Supervisory Test Battery. The Supervisory Test Battery may be used for many other classes; therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the selection process for the future announcement is held within one year of the date of this examination and it includes the Supervisory Test Battery, your score will be automatically applied to that announcement, However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the Supervisory Test Battery. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the Supervisory Test Battery is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

A passing score must be achieved on the Supervisory Test Battery in order to continue in the selection process.

Only those applicants who pass the Supervisory Test Battery Written Examination will receive a score on the Supplemental Questionnaire.


Supplemental Questionnaire: (Weight 60%)

Candidates will be required to complete a Supplemental Questionnaire at the time of application to be submitted during the online application process.   There are 3 questions.  The questionnaire was designed to measure the knowledge, skills and/or abilities in job-related areas which may include but not be limited to: Knowledge of: administrative and management principles and practices related to grants management.  Ability to: manage, administer and coordinate complex projects; plan, coordinate and direct work of subordinates; and plan, analyze and report upon projects and related problems; and recommend appropriate solutions. Written communication ability.

Oral communication and human relations abilities will be evaluated during the probationary period.

Candidates will be placed on the eligible list in rank order according to their final score.

Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director.

Selection Procedures

Certification:

The certification rule for the eligible list resulting from this examination will be Rule of Ten Scores. The hiring department may conduct additional selection processes to make final hiring decisions.

Eligible List:

The eligible list resulting from this examination is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be 6 months, and may be extended with the approval of the Human Resources Director.   http://sfdhr.org/eligible-list-postings  

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see http://sfdhr.org/sites/default/files/documents/Resources/Forms%20and%20Documents/ASO%20Level%20Chart-2016-2017.pdf   Search that document by title or job code to see which departments use the classification.

Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.

Applicants should keep copies of all documents submitted, as these will not be returned.

All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Terms of Announcement and Appeal Rights: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf   .

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Information about the Hiring Process:  Information about the hiring process can be found at: http://sfdhr.org/information-about-hiring-process 

General Information concerning City and County of San Francisco Employment Policies and Procedures: Important Employment Information for the City and County of San Francisco can be obtained at   http://sfdhr.org/information-about-hiring-process

Seniority Credit in Promotional Exams:  Information regarding seniority credit can be found at:
http://sfdhr.org/information-about-hiring-process#senioritycredit

Reasonable Accommodation Request: Information on requesting reasonable accommodation for persons with disabilities can be found at: http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities
 
Veteran’s Preference: http://sfdhr.org/information-about-hiring-process#veteranspreference

Combined Promotive and Entrance  – Class 0922
Issued:  January 5, 2017
Recruitment No.: PBT-0922-073321

Micki Callahan
Human Resources Director
Department of Human Resources
Telephone Number (415) 557-4859 (GC)

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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