7120 Buildings And Grounds Maintenance Superintendent

Recruitment #CBT-7120-901865

Introduction

Position Description:
Under general direction, manages and directs supervisory personnel, stationary engineers and various skilled craft workers in the safe operation, maintenance and repair of a group of buildings and surrounding grounds, including physical properties, machinery, equipment and other pertinent inside and outside facilities; maintains environmental health and safety compliance in accordance with applicable laws and regulations; and performs related duties as required. 

Areas of operation may include but not be limited to the following:  boiler rooms, heating and cooling systems, pumping and/or storage facilities, generators, emergency back-up equipment, elevators, landscaped areas adjacent to buildings, irrigation systems, pedestrian walks, roadways, automobile parking areas, kitchen and laundry equipment, bridge hydraulic and electrical distribution systems, diesel fueling equipment, vehicle wash racks, industrial waste equipment, hydraulic lifts, computerized systems including life-safety systems, energy conservation systems, preventive maintenance systems, work-order monitoring systems, building management and maintenance systems, telecommunications systems, water treatment and/or chemical treatment facilities.

Essential Duties Include:
Manages and coordinates all general maintenance and repair activities, programs, renovation and capital improvement projects; establishes, monitors and maintains building systems and operational procedures; prepares a variety of reports, correspondence and job estimates; develops and plans budgets; evaluates and recommends purchasing requirements, proposals, personnel and program needs; inspects and certifies satisfactory completion of contracts for payments; assists in design and review of engineering and architectural projects; conducts and attends meetings; promotes employee development; trains and evaluates subordinate supervisors and staff on operational and other issues; advises and acts as liaison on behalf of administrator or department head with other city departments, contractors, outside organizations, tenants, the public and others; utilizes applicable computer software; and may operate a motor vehicle to attend meetings, transport parts, equipment or staff.

Minimum Qualifications

1. Eight (8) years of experience operating, maintaining and repairing a wide variety of mechanical, electrical, pumping, heating, air conditioning, ventilation, refrigeration and related plant machinery and systems found in large industrial, production, commercial or institutional buildings; AND

2. Four (4) years of the total eight (8) years of experience must have been in a supervisory capacity directing the operation and maintenance activities of subordinate personnel; AND

3. Possession of a Universal Chlorofluorocarbon (CFC) certificate issued by the Federal Environmental Protection Agency for working with heating and ventilating equipment (HVAC) or other refrigeration equipment using CFC's and HCFC's; AND

4. Possession of a valid Class “C” Driver License.

Note: Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

How To Apply

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

•Select the desired job announcement
•Select “Apply” and read and acknowledge the information
•Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
•Follow instructions on the screen

Computer kiosks are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file on-line applications in the lobby of the Department of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco, CA 94103.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfusd.edu, @sfpl.org, @dcyf.org, @first5sf.org).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Resumes will not be accepted in lieu of completing the application/employment record.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Sean Sexton, at (415) 554-6050, or via email to: sean.sexton@sfgov.org.

VERIFICATION:
ALL APPLICANTS MUST SUBMIT VERIFICATION (PROOF) OF QUALIFYING EXPERIENCE, POSSESSION OF A UNIVERSAL CHLOROFLUOROCARBON (CFC) CERTIFICATE AND VALID DRIVER LICENSE BY THE FILING DEADLINE.

To submit verification of a universal CFC certificate and valid driver license, attach a photocopy of these documents. Verification of experience must be signed by the employer, on the employer’s letterhead, and must state the name of the applicant, specify dates of service, job titles and duties performed.  City and County employees will receive credit for the duties of the class to which appointed.  Credit for experience obtained outside of the employee’s class will only be allowed if recorded in accordance with the provisions of Civil Service Commission Rules. City employees may submit performance evaluations as proof of qualifying City experience, but must verify outside qualifying experience as stated above.  Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. Verification may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver requests will not automatically be granted, but will be considered on a case-by-case basis.

Failure to submit the required verification will result in rejection of the application.

Applicants may submit verification documentation by: 

1. Uploading the documents through JobAps; OR

2. Scanning the documents and sending as an e-mail attachment to: sean.sexton@sfgov.org

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.


Selection Procedures

Supplemental Questionnaire (Qualifying):
Applicants will be prompted to complete a supplemental questionnaire as part of the online employment application. The Supplemental Questionnaire is designed to obtain specific information regarding an applicant’s experience in relation to the Minimum Qualifications for this position. It is essential that an applicant provides complete information in identifying their experience. The Supplemental Questionnaire will be used to evaluate if an applicant meets the minimum qualifications. Applicants must also complete the official application and this is subject to verification. The information in the Supplemental Questionnaire will not be scored and is collected for informational purposes only. 

Basic Supervisory Exam (Weight: 40%):
Candidates will be administered a written multiple-choice examination that is designed to measure basic knowledge of various supervisory practices and procedures (e.g. directing, counseling, guiding, evaluating, motivating, disciplining, developing and training subordinates, delegation, etc.) as well as customer service and reading comprehension.

This is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review.

The Basic Supervisory Exam will be administered either on a computer or in paper format.  The type of format will depend on the size of the qualified applicant pool.  Qualified candidates will be notified of the type of exam format in their exam appointment notification.

The score you achieve on this examination shall be valid and 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, you will not be required to take this test again should you apply and be found eligible for a future announcement for which this particular test is used. Please note this test is used for other supervisory classes therefore your test score may be applied to one or more of these classes if you choose to apply to future recruitments. If the test for this future announcement is held within one year of the date of this examination, your score will be automatically applied to that announcement. However, after one year, you have the option to either (a) apply your test score to the other announcement or (b) re-take the test. Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which this test is used. Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

Written Examination (Weight 60%):
Candidates achieving a passing score on the Basic Supervisory Exam will be invited to participate in the written examination to assess a candidate’s knowledge, skills and/or abilities in job-related areas which may include but not be limited to: knowledge of building operations and various crafts including electricity, construction, plumbing, power plants, landscape architecture, computerized monitoring and control, federal, state and local laws; safety knowledge; ability to analyze problems, develop solutions, prioritize various projects and activities, and utilize software applications; managerial ability, supervisory ability, human relations ability, project scheduling ability, written communication and record keeping abilities, and verbal communication ability.

Note: Candidates must achieve a passing score on both the Basic Supervisory Exam and the Written Examination in order to be ranked on the eligible list.

Certification Rule:
The certification rule for the ranked eligible lists resulting from this examination will be Rule of Three Scores. The department may administer additional position-specific selection procedures to make final hiring decisions.  

Eligible List:
The eligible list resulting from this examination is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.   The duration of the eligible list resulting from this examination process will be twelve (12) months, and may be extended with the approval of the Human Resources Director.



Conviction History

As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances, such as:

  • Candidates applying for positions with the Unified School District and the Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
  • Candidates applying for positions with the Recreation and Park Department may be disqualified from consideration should their conviction history not meet the standards established under California Public Resources Code 5164.

Having a conviction history does not automatically preclude you from a job with the City.

If you are selected as a finalist, the hiring department will contact you to schedule a fingerprinting appointment.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Reasonable Accommodation Request:
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at: http://sfdhr.org/information-about-hiring-process#applicantswithdisabilities.

Seniority Credit in Promotional Exams:
Information regarding requests for seniority credit can be found at: http://www.sfdhr.org/index.aspx?page=20#senioritycredit

Veteran’s Preference:
Information regarding requests for Veterans Preference can be found at: http://www.sfdhr.org/information-about-hiring-process#veteranspreference.

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://sfdhr.org/information-about-hiring-process, or hard copy at 1 South Van Ness Avenue, 4th Floor.

Terms of the Announcement:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

The terms of this announcement may be appealed under Civil Service Rule 110.4.  Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement.  Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at http://sfgov.org/civilservice/rules.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.



Combined Promotive and Entrance
Issued: April 18, 2017

Micki Callahan
Human Resources Director
Department of Human Resources
Recruitment ID: CBT-7120-901865
GSA/SS/415-554-6050

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, ranging from 7.5%-13.25% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.

 



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