PBT-1825-073729 Principal Administrative Analyst SUPPLEMENTAL QUESTIONAIRE INSTRUCTIONS
PLEASE READ THE FOLLOWING INSTRUCTIONS CAREFULLY AS THEY CONTAIN INFORMATION THAT MAY AFFECT YOUR EXAMINATION SCORE AND RANK ON THE ELIGIBILE LIST:
The purpose of this Supplemental Questionnaire (SQ) is to describe your training and experience as they relate to the knowledge, skills, and abilities linked to the essential functions of this 1825 position (please refer to the job announcement for a more detailed description of these knowledge, skills and abilities).
Questions 1 through 2 will be used to determine possession of minimum qualifications. Questions Q1 through Q5 will be evaluated and scored. Only the information you provide in your answers to these questions will be evaluated to determine your score in the selection process for this position. No attachments or additional documents such as resumes, cover letters, publications, hyperlinks or employment applications will be considered (i.e. ‘see resume’ or ’N/A’ is not a sufficient response for questions 3 through 6).
The SQ will be presented to an expert review panel for an assessment and will be used to determine candidates' score and rank on the eligible list. This Supplemental Questionnaire will account for 100% of the total weight of the candidates’ final score. Insufficient or non-responsive answers and/or answers that are plagiarized or have falsified information may result in disqualification from the recruitment process.
The responses that you provide to this questionnaire should be consistent with the information on your application, and are subject to verification.
If there is a question regarding experience that you do not have, include examples of similar experience that would demonstrate your ability or potential to perform the specific function.
It is suggested that you review the questions before starting, prepare your thorough narrative-style responses in a word processing document, and then paste them into the questionnaire. Responses should be sufficiently detailed to assist in evaluating your qualifications for this position. Please limit responses to one page unless otherwise instructed. Again, please be complete and specific in answering the questions as your score will be based on this information.
We have provided the following link for tips on how to best prepare a SQ response. It is recommended that you copy and paste this link into a new browser to avoid losing your responses to your Supplemental Questionnaire:
By checking the following box, I acknowledge that I have read, understand, and agree to the above listed instructions regarding the supplemental questionnaire instructions.
1a.
Select the statement that best matches the highest level of education you have completed.
Juris Doctor/PhD
Master's Degree
Bachelor's Degree
AA Degree
Less than two (2) years of college/ university coursework completed
No formal college/ university education
1b.
Please provide the major(s) of study for your college/university coursework. If not applicable, type "n/a".
2a.
Select the statement that best matches the amount of professional experience you possess performing professional level analytical work where the primary focus of the job is complex professional-level analysis for evaluation, recommendation, development and implementation of major programs and functions of department/organization.
I do not have this experience
Less than one (1) year of experience
At least one (1) year but less than two (2) years
At least two( 2) years but less than three (3) years
At least three (3) years but less than four (4) years
At least four (4) years but less than five (5) years
At least five (5) years but less than six (6) years
At least six (6) years but less than seven (7) years
At least seven (7) years but less than eight(8) years
More than 8 years
2b.
Of the experience described in 1b, select the following functional areas for which you possess professional-level experience.
complex budget analysis, development and administration
complex financial/fiscal analysis and reporting
development of complex contracting systems/administration of competitive bid processes/complex contractual agreements
development and evaluation of complex management/administrative policy
complex grant administration and monitoring
complex legislative analysis
complex economic analysis
complex program evaluation and planning
2c.
Please provide the name of the agency where you gained the experience described in 2a and 2b, and the dates of employment. This information should be reflected in your online application. If not applicable, type "n/a".
Q1.
Describe your experience in managing internal and external audits and capital project close-out and analyses. Include your experience in producing the Comprehensive Annual Financial Report and the Popular Annual Financial Report, general ledger accounts reconciliation, fiscal month-end and year-end close, financial statements, and financial audits.
Q2.
Describe your most relevant experience in using financial systems, (i.e. spreadsheets, databases etc.) and your experience in developing systematic management reports and working with data analytics pertaining to financial analysis and reconciliations. Discuss monitoring and managing revenues, expenditures and general ledger fluctuations, with special regards to efficiency and internal controls.
Q3.
Describe a time you introduced an important change in your job, such as developing periodic systematic management reports, operating procedures and policy recommendations, and/or business processes. What were some of the challenges faced? Elaborate on the process and outcome.
Q4.
Describe your role managing and supervising staff. Include in your response the most important qualities you believe you possess and have practiced. Describe one of the most challenging situations you have encountered when managing or supervising staff. What actions did you take to overcome the challenge? What was the outcome of the situation? Describe your supervisory experience in terms of motivating your staff and approaches in counseling a non-performing employee.
Q5.
Describe your experience in strengthening internal control with data mining and analytics. Describe in detail how you have contributed to testing effectiveness of controls, data mining, and continuous on-line auditing. Please describe the approach you took and the outcome.
CERTIFICATION: I hereby certify that I am the author of this questionnaire and that all information is true and based on my education, training, skills, and experience. I understand that any false or incorrect statement may result in my disqualification of the selection process for this examination and/or dismissal from employment with the City and County of San Francisco. I also understand and agree that any information provided is subject to verification.
Department of Human Resources