Department of Human Resources

PLEASE READ THE FOLLOWING INSTRUCTIONS CAREFULLY AS THEY CONTAIN INFORMATION THAT MAY AFFECT YOUR EXAMINATION SCORE AND RANK ON THE ELIGIBILE LIST:

The purpose of this Supplemental Questionnaire (SQ) is to describe your training and experience as they relate to the knowledge, skills, and abilities linked to the essential functions of the 1824 Principal Administrative Analyst (please refer to the job announcement for a more detailed description of these knowledge, skills and abilities).

YOU MUST:

1. Provide all required verification. Unverified experience, education, licensing, etc. will not be credited. Each page of the supplemental questionnaire will direct you as to the type(s) of verification or information that you must supply. They are:

• Verification of Qualifying Experience and Education: The examination announcement contains information about the requirements for verification. Please supply as much verification as is necessary to meet the minimum requirements for this examination. 
• The Name of a Person Who Can Verify Information: The person should be someone such as a supervisor, program director or personnel officer who has personal knowledge that you either performed the specific  activities or that your position required you to perform such activities. You may use the same person, if appropriate.    

2. Complete each section of the application and supplemental questionnaire as indicated even if the information may appear redundant. Do not write, "See application." Only the information you provide in your answers to these questions will be evaluated to determine your score in the selection process for this position. No attachments or additional documents such as resumes, cover letters, or employment applications will be considered (i.e. Writing ‘see resume’ or ’N/A’ is not a sufficient response).

3. Be thorough but concise. All of your information must be supplied in the spaces provided. Provide your best or highest examples of work.  If there is a question regarding experience that you do not have, try to include examples of similar experience that would demonstrate your ability or potential to perform the specific function. It is suggested that you review the questions before starting, prepare your thorough narrative style responses in a word processing document, and then paste them into the questionnaire. Responses should be sufficiently detailed to assist in evaluating your qualifications for this position. Please limit responses to one page unless otherwise instructed.

You may list unpaid work experience on the supplemental and regular applications. You may use the same work experience or list the same employer more than once under each question or for more than one question if you feel that it is appropriate. For example, you may have held different positions or gained different work experiences while working for one employer. In that case, you might want to list your experiences separately in order to demonstrate the diversity of experiences you gained.

As part of the examination process, the responses to your questions will be presented to a panel of experts; this will in part determine your score and rank on the eligible list. This Supplemental Questionnaire will account for 30% of the total weight of your final score. Insufficient or non-responsive answers and/or answers that are plagiarized or have falsified information may result in disqualification from the recruitment process.

The responses that you provide to this questionnaire should be consistent with the information on your application, and are subject to verification.

Thank you.

Describe your overall experience managing complex projects that span organizational functions or divisions and that had a significant impact on the organization’s operations.  Include two specific examples: your specific role in the projects and the contexts; how you developed project work plans to ensure that the projects remained on scope, schedule and budget; what technical tools you used to organize the work; how you determined governance and engage stakeholders; and how you monitored implementation, held involved partners accountable, and managed risks.

List the employer(s), your position(s)/title(s), and date(s) where you gained the experience indicated in the previous question.  If you do not have experience, type "none".

Describe your experience supervising, training, and mentoring staff in the practice of project management.  Include a description of the highest managerial role you achieved in your project management career.

List the employer(s), your position(s)/title(s), and date(s) where you gained the experience indicated in the previous question.  If you do not have experience, type "none".

Describe your knowledge of and experience with public social services program policies and operations (e.g. CalWORKs, Medi-Cal, child welfare, senior services etc.).  Include in your response a specific example of when you were involved in planning or managing a public social services project, your specific role, your approach, and the final outcome.

List the employer(s), your position(s)/title(s), and date(s) where you gained the experience indicated in the previous question.  If you do not have experience, type "none".

Describe your experience in conducting multivariate statistical analyses to inform policy discussions or the implementation of a project.  Provide a specific example of the problem solved through multivariate statistical analysis, your approach, and the results.

List the employer(s), your position(s)/title(s), and date(s) where you gained the experience indicated in the previous question.  If you do not have experience, type "none".

Describe your experience working with a large diverse workforce which included people from different cultures and backgrounds, and with different opinions. Include in your response, challenges you have observed and/or encountered, how you addressed those challenges, and how you worked collaboratively within a large diverse workforce.

List the employer(s), your position(s)/title(s), and date(s) where you gained the experience indicated in the previous question.  If you do not have experience, type "none".