Under direct supervision, the Legal Process Clerk performs detailed clerical work involving the processing of legal actions. The essential functions of this job include: reviewing, processing, routing and filing records; retrieving legal documents using various filing systems; responding to inquiries made in-person and over the telephone; answering questions pertaining to regulation requirements of documents; utilizing computer terminals to perform record researches and data entry; assembling legal papers and case files; filing motions and other legal papers; distributing mail and delivering legal papers; typing forms, memoranda, correspondence and notices. Some positions may require considerable public contact.
The Legal Process Clerk is responsible for carrying out and explaining procedures which are more routine in nature and performing duties under closer supervision than the Senior Legal Processing Clerk.
Examples of Important and Essential Duties
According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.
1. Reviews, processes, routes, files, records such as marriage licenses, fictitious name statements, etc and retrieves legal documents such as court orders.
2. Responds to in-person and telephone inquires from the public, attorneys, litigants, witnesses, victims, police and other law enforcement agencies;checks files and computer records to locate requested information; provides information regarding court and office procedures.
3. Operates computer terminal to perform record researches and data entry functions.
4. Types forms, memoranda, correspondence and notices; assembles legal papers and case files.
5. Files motions and other legal papers in Superior and Municipal Courts.
6. Makes entries in the Register of actions; maintains registers of cases bound over to Superior Court.
7. Tallies and records dispositions of cases.
8. Distributes mail and delivers legal papers to courtroom.
9. Obtains records of prior convictions and imprisonment of felons by contacting criminal justice agencies.
10. Reviews and routes motions to expunge and to seal and destroy records.
11. Examines legal documents to determine acceptability for recording or filing assesses and collects fees and taxes.
12. Answers questions pertaining to regulation requirements of documents; complies by departmental customer service policies in dealing with the general public.
Knowledge, Skills and Abilities
Knowledge of: state and local codes, statutes, ordinances; technical knowledge; and legal terminology.
Ability to: perform clerical sorting, filing, code and index documents, records and correspondence using alpha, chronological and numerical filing systems; record and transfer information to and from forms, records and databases; read and comprehend legal terminology; input and retrieve data; communicate clearly and effectively and interact courteously with other staff and the general public.
Skill to: type 25 net words per minute.
Experience and Training
These minimum qualifications are to be used as a guide for establishing the education, training, experience, special skills and/or license which may be required for employment in the class. Although these minimum qualifications are typical of the class, additional minimum qualifications and special conditions may apply to a particular position and will be stated on the job announcement.
1. One (1) year (equivalent of 2,000 hours) of verifiable experience processing and/or researching documents in accordance with laws, codes and/or regulations in a legal, governmental, real estate or financial services environment.
License or Certificate
Disaster Service Workers
All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.