Minghua USA, Inc. - Receptionist

• answer telephone, screen and direct calls take and relay messages
• provide information to callers
• greet persons entering organization
• direct persons to correct destination
• deal with queries from the public and customers
• ensure knowledge of staff movements in and out of organization
• monitor visitor access and maintain security awareness
• provide general administrative and clerical support
• prepare correspondence and documents
• receive and sort mail and deliveries
• schedule appointments
• maintain appointment diary either manually or electronically
• organize conference and meeting room bookings
• co-ordinate meetings and organize catering
• monitor and maintain office equipment
• control inventory relevant to reception area
• tidy and maintain the reception area Assist HR staff and other management staff as needed

 Qualifications and Experience: 

• HS Diploma / Ged is required; further education is a plus.
• 1+ years of experience working in an administrative function
• Bi-lingual is a plus especially in German or Mandarin
• Experience with diversity / multicultural environments
• Overall good abilities with clerical, receptionist and administrative experience
• Ability to effectively build relationships at all levels of the organization.
• Fluent & effective verbal and written communication skills
• Teamwork, team building and problem solving skills
• Computer (Microsoft Office Apps) and typing skills
• Professional personal presentation
• Customer service orientation
• Organizing and planning
• Attention to detail, initiative, reliability, stress tolerance