Montgomery City County Personnel

Administrative Assistant (#CO0017)


Pay Grade

A05

Nature of Work

This is an advanced-level clerical position where employees perform a full range of general and specialized clerical procedures with differentiation from lower clerical levels in providing full, direct support to smaller department managers, cabinet members or large division heads in a variety of administrative functions.  Work requires full knowledge of office administration.  Work procedures include but not limited to managing payroll, budget preparation and control, purchasing supplies and equipment, personnel actions, general administrative functions such as developing department reports and documentation, managing accurate record keeping and filing systems, and/or basic bookkeeping duties such as accounts payable, department billing and receiving payments.  Work in this class is non-routine and often cyclical in nature and must demonstrate effective decision making.  The employee carries out work in accordance with general instructions from the supervisor.  Administrative Assistants typically support supervisors, managers or directors over larger divisions or smaller departments.

Minimum Qualifications

High School diploma or GED and three (3) years of responsible clerical/office administrative experience which demonstrates full knowledge of office functions to include processing department documentation, record keeping, and assisting supervisors or managers with department functions.  A technical certification in Office Administration or closely related area may substitute for one year of experience.  Advanced training in office administrative or closely related area is preferred at this level. 

NOTE: Three (3) years’ experience as an Administrative Support Specialist will qualify for this position.


CLASS: CO0017; EST: ; REV: 3/24/2004;