ADMINISTRATIVE OFFICER I

Our mission is to ensure that Marylanders are provided the tools needed to prepare for, mitigate against, respond to, and recover from emergencies & disasters. 

NOTE: While the position is full-time day-shift under day-to-day conditions, it is subject to an on-call rotating schedule according to assignment within the State Emergency Operations Center (SEOC) to attend to all emergencies on a statewide 24/7 basis.

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5401 Rue St Lo Drive Reisterstown, MD 21136

This position is responsible for the Agency's general accounting functions including accounts payable processing, expenditure analysis and control and verification in support of the Maryland Emergency Management Agency (MEMA). In addition to general accounts payable, the position is responsible for processing disbursement of funds authorized to MEMA by the Federal Emergency Management Agency (FEMA) including but not limited to Public Assistance (PA), Individual Assistance (IA), Mitigation Assistance (MA) programs as well as other federally funded emergency management programs.

Duties of this position include, but are not limited to:

• Process payments of account payables using the State's Advanced Purchasing and Inventory Control System (ADPICS) in compliance with State and Federal regulations, policies and procedures.  This includes verifying invoices against support documentation including purchase orders, contracts, receiving reports and packing slips.
• Provide support to MEMA Program Managers by assisting with inquiries made regarding payments from their respective grant programs.
• Reconciles Petty Cash Account to budgeted amount on a quarterly basis.
• MEMA representative for the Annual Maryland Emergency Management Conference Committee.  Participate in all meetings and maintain spreadsheet of expenses for MEMA sponsored attendees.
• Provide backup for Fleet Vehicle assignments, Procurement and Front Desk Receptionist.
• Function as agency's RSTARS/ADPICS Vendor Coordinator.  This function includes ensuring FMIS vendor information is current.

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: One (I) year experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

Strong preference will be given to applicants that possess the following preferred qualification(s). Include clear and specific information on your application regarding the qualifications.

• A Bachelor's degree in Accounting
• 1 year of experience in accounts payable

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. 

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. Therefore, it is important that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.  

Please make sure that you provide complete and accurate information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after the above closing date.

STATE OF MARYLAND BENEFITS

 

To submit your qualifying documents; the preferred method is to upload them using the "other" tab on the online application.  We will not consider information submitted after the closing date of this announcement.

 

Resumes will NOT be accepted in lieu of completing the online or paper application.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

Online applications are STRONGLY recommended; if you do not have internet access, please mail your application by the closing date to:

MEMA - HR

ATTN: Kristi Metzger

5401 Rue Saint Lo Drive

Reisterstown, MD 21136

For more information, please call 410-517-3615.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country

TTY Users: call via Maryland Relay