OFFICE SECRETARY III

The Maryland Office of Administrative Hearings (OAH) is seeking applicants for a full time position as Office Secretary III at our Hunt Valley location. Selected individual will function as a team secretary to a group of Administrative Law Judges (ALJs) and provide administrative support. Applicants should be detail oriented, good at multi-tasking, and have exceptional organizational and problem solving skills. Preferred applicants will also be highly proficient in Microsoft Word. Please also note the mandatory Selective Qualifications below.

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Hunt Valley, MD. (This is in Northern Baltimore County, approximately 18 miles from the Maryland/Pennsylvania line.)

The main purpose of this position is to provide administrative support to a team of ALJs to facilitate the conduct of administrative hearings and the timely issuance of decisions.

• Proofread, revise and mail decisions, orders and prehearing conference reports written by the ALJs;
• prepare exhibit lists and ensure that decisions are in a format consistent with OAH policy and procedures;
• document all actions in the internal Caseload Management System. Close out profiles and review fields for correct format;
• prepare default orders for ALJs according to OAH policies and procedures and submit to peer reviewers for review;
• determine if a proposed or a final order is to be issued based on the case type and review of the case file;
• maintain tickler files for timely closing of case files.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

12 months of the required experience must be work performed in a legal environment such as a law firm, private attorney practice, or the legal office of a business or similar organization.

(Only applicants who possess the Selective Qualifications and Minimum Qualifications will be approved. Please clearly note this experience on your application to include full dates of employment, a clear explanation of your duties, and the type of organization where you worked.)

NOT APPLICABLE

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please be sure that you provide sufficient information on your application to show that you meet the minimum and selective qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

STATE OF MARYLAND BENEFITS

 

Online applications are strongly encouraged; however, if you are using a paper application, please mail to:

Janet Cora, HR Director

Office of Administrative Hearings

11101 Gilroy Road

Hunt Valley, MD 21031

Should you have questions, please call 410-229-4115.

 As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.